2023 Recruitment Airfare Award - Funds Request
This request form is intended for units who were awarded Recruitment Airfare funding from the Graduate College for recruiting and yielding doctoral/terminal degree students to their incoming 2023-24 class.

As stated in your award notification, after all allowable expenses have been incurred and have posted to your account(s), each unit is responsible for completing this form which includes information about your recruitment efforts, enrollment numbers, and financial documentation. Completion of this form may require coordination between several individuals within your unit, please coordinate with one another to have all information completed to submit this form by the deadline stated below.

PLEASE NOTE: To complete this form, you will need to know the account information for the WorkDay transfer and it will be helpful to have both a copy of your unit's RAA Proposal and the completed "RAA Funding - Recipient List". Reimbursement requires that you upload a pdf with all of the following documents to https://www.dropbox.com/request/U5kMYQc0giY1nhVazjmb:   
  • RAA Funding - Recipient List (editable pdf sent with award notification)
  • "Detailed Revenue Expense and Ledger Accounts" report from WorkDay with transactions identified
  • For airfare only - all supporting documentation including but not limited to itemized receipts.

Academic units should direct questions to gcfellowships@exchange.asu.edu.
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Email *
Deadline for Reimbursement Form submission:
June 1, 2023, 5:00 p.m. local Arizona time
Awarding and Reimbursement Procedures:
1. The Graduate College notified units of their awarded amount via email in December 2022. Funds are to be used only as outlined in that notification. Expenses exceeding the approved amount are the responsibility of the unit.
2. All expenses must be incurred May 1, 2023 and posted to the unit's account(s) for approved uses as per the award email.
3. Once all expenses have been processed and expended by your unit, please complete this form to initiate the funding transfer process.
4. Please allow 2-3 weeks after submission for Graduate College review.
5. Upon approval, the Graduate College will enter a journal in WorkDay to transfer the funds to the Cost Center and Program provided in this form. The approved documentation will be included as an attachment on the journal entry to expedite the approval process.
     

General Unit Information
College *
Department/Unit/School (please no acronyms) e.g. Department of Finance *
Name of individual submitting this form *
Name of Business Operations Manager or designee *
Email of Business Operations Manager or designee *
I confirm that I am an authorized designee/representative for this department. (enter initials) *
Recruitment and Enrollment Information
Total dollar amount of Recruitment Airfare Award funds utilized (amount of reimbursement request) *
Total # of students receiving partial/full airfare funding with these funds *
Total # of students receiving application fee waiver with these funds (either at time of application or as a reimbursement) *
Please provide a brief overview of how funds were utilized. *
Total number of doctoral/terminal students admitted for AY 2023-23 *
Total number of doctoral/terminal students enrolled for AY 2022-23 (if this is still an estimate, please note) *
Have you or do you expect to meet the enrollment goals stated in your proposal form? *
Briefly describe/explain if you were able to increase the specific audience that you targeted in your proposal. *
What, if any, measures or initiatives implemented this cycle would you like to see continue moving forward? *
Please provide the Cost Center, Program, and (if needed) any WorkTags to have funds journaled to. Must be an NLT account.
I confirm that I have uploaded a SINGLE pdf containing all of the following documents to dropbox athttps://www.dropbox.com/request/U5kMYQc0giY1nhVazjmb. Document should be titled: "Unit Name - RAA Reimbursement Request 2023". *
Required
A copy of your responses will be emailed to the address you provided.
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