Library Event Request Form

JavaScript isn't enabled in your browser, so this file can't be opened. Enable and reload.

Want to host your activity or event in the library? Submit this form to request space and begin planning with library staff. Required: You must submit this form at least 2 weeks in advance of the day you wish to host. We reserve the right to select events based on suitability for the library space and availability in our events schedule.

Event coordinator (Please provide name and email for primary person to contact before and during event) *

Event name and brief description *

What Calvin student group/academic department/office is your event associated with? *

Desired event date and time *

Which library space are you requesting use of? (Please choose no more than 3 total) *

Main floor (2nd floor) avenue

Main floor (2nd floor) rotunda

Main floor (2nd floor) space in front of Heritage Hall

Main floor (2nd floor) space next to Cayvan Media collection

Other (*Please visit Events Services to reserve Library Lobby, Peet's Patio, CIT basement, or any classroom spaces in the library*)

Required

If you selected "Other" for spaces above, please let us know what else you're planning to reserve.

Note on spaces

Please keep in mind that the above spaces on the main floor will come with a moderate amount of activity and noise level - if your event requires more quiet and separation, you should consider reserving a library classroom through Event Services.

How many people do you expect at this event? *

Will you be providing food/beverages at your event? *

No, we will not have food/beverages at this event

Yes, we will be supplying minimal food/beverages at this event

Yes, we will be arranging catering for this event

Will you require tables and chairs? If so, approximately how many? *

Would you like to use any of the following library options or equipment? *

Access to electrical outlets

Moveable TV monitors

Moveable record/media players

Moveable markerboards

No, we will not need any of these items

Required

Will you be bringing any other equipment or supplies? *

Note on Amplification/Lighting

At this time, the library has only a fixed lighting system and no sound system to offer for events, so you will need to consider your amplification/lighting needs to bring your own equipment and plan for set-up and tear-down time if necessary. Tip: Some equipment may be available to borrow from the Audio Visual office in Hiemenga Hall.

Assuming that your event coordinator will plan 15 minutes before event start and 15 minutes after event end to arrive and wrap up, do you require more time to fully set up and clean up for your event? *

No, we will not need further set-up or clean up time

Yes, we will need between 15-30 minutes before and after the event

Yes, we will need more than 30 minutes before and after the event

Would you like to advertise your event using any of the following library options? *

Library social media post

Announcement on library newsletter/blog/TV

Library table toppers

No, we will not need any of these advertising options

Required

Note on advertising

The only approved options for displaying posters and flyers in the library are designated SAO bulletin boards at the main entrance and Library Lobby - please follow SAO's guidelines for event poster approval there. We reserve the right to take down advertisements that have not been requested and approved for display in the library building.

Would you be interested in a library book/media display or reading guide tied to the themes of your event, coordinated by our librarians? If so, please briefly describe what you would like to highlight.

Submit

Clear form

Never submit passwords through Google Forms.

This form was created inside of Calvin University. Report Abuse

Forms