HCLS FAN★FEST 2025 Panel & Presenter Application
HCLS FAN★FEST will take place on TBD, 2025 from 10:00 AM to 5:00 PM at the Bay St. Louis Community Hall (301 Blaize Avenue, Bay St. Louis, Mississippi).  This is a mini-con hosted by the Hancock County Library System and is free to both the public and to participating presenters.  

FAN-FEST will feature a panel room with a schedule of presenters and panelists.  We also have space throughout the venue for activities and workshops.

Complete and submit this form for consideration as part of our panels and programming.  Participation in HCLS FAN-FEST 2025 is not guaranteed—the planning committee will select presenters based on space limitations and programming goals.  The HCLS FAN★FEST planning committee has the right to invite or refuse presenters, based on the library’s programming goals and resources.      

If you have questions, please feel free to contact the Planning Committee Chair, Ash Parker, at aparker@hancock.lib.ms.us.
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Email *
Name
Who is the primary contact?
I am interested in the following programming options (select all that apply):
Areas of interest
HCLS will review applicants that are a good fit and that represent the range of interests and activities for our event.
Provide a brief description of your presentation
We will use your description and your website/social platforms to determine your suitability for this event.  

If you are selected to participate in programming at FAN-FEST 2024, this description will be used for promotional materials (we may edit for suitability and space).  This may include a description, background information about panelists, and what to expect from your presentation or activity.
Does your presentation have a title? Please enter below (HCLS may edit your title or description, if needed):
Additional participants and contact email(s)
If you have more than one participant, we can include them on all communications.  Please include the names and emails of all participants:
Website URL
We will direct traffic from our website and social media.
Social Media Profile URL
HCLS will share and tag/mention you on Facebook and Instagram.  If you are a content creator, share your TikTok and YouTube profiles.  Please include only business and professional pages, and not personal sites.  We will direct web traffic ONLY to profiles intended for public sharing.
Preferred Image URL
Do you have a preferred LOGO or individual/group photo you would prefer us to use in our promotional materials?  Please share the link(s).  
Phone
Please note, our primary mode of communication will be email.  Please check spam folders and add us to your contacts to avoid missing important notices.  Emails may come from Hancock County Library System <staff@hancockcls.org> or Ash Parker <aparker@hancock.lib.ms.us>. 
Will you need anything for your presentation, panel, or activity?
The panel room will include a laptop and projector, with speakers and a microphone.  HCLS will record all presentations and panels.

If you need a certain set up other than theatre style seating, please specify.  Any other needs or preferences?
Agreement

Rules & Guidelines

Hancock County Library System, the City of Bay St. Louis, and any sponsors or programming partners shall not be liable for any claims for loss, damage, or injury to persons or property connected with your participation in this event.  All information I have provided to library staff related to my intended participation and activity is complete and accurate. 

  1. Library rules of conduct and the facility lease agreement apply to all participants.  Presenters agree to follow all posted notices, instructions, and requests of library staff.
  2. Presenters may sell merchandise they are authorized to sell (i.e. copies of their books) and must possess the necessary certificates and permits required to sell and collect sales tax.
  3. Presenters are responsible for any supplies, equipment, or merchandise they bring to their presentation.  All materials must be removed at the conclusion of their scheduled presentation or activity.  
  4. Presenters will not display or sell any obscene, illegal, or unsafe items.  Dangerous materials, including anything that may be flammable, toxic, or explosive, are prohibited.  Confetti, glitter, and craft materials that could leave permanent marks are not allowed.
  5. By participating in this library event, you consent to be photographed, filmed, and/or otherwise recorded and to release, publication, exhibition, or reproduction of any recorded media of your appearance, voice, and name for promotion and marketing.

If unforeseen circumstances prevent me from attending or impact any scheduled programs, I will notify HCLS as soon as possible.  My activities and behaviors at this event may be used to determine your suitability for participation in future library events.

How did you hear about our event? (check all that apply)
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