Virtual IndabaX 2020 Proposal
A Deep Learning IndabaX is a locally-organised Indaba that helps ensure that knowledge and capacity in machine learning is spread more widely.

Due to the spread of Covid19, we encourage you to postpone your event to the last quarter of 2020 or early 2021 or to hold a virtual event. For virtual events, please take into account the ability of your target audience to participate and make sure you can reach a maximum number of participants in your country.

You can find more details: deeplearningindaba.com/indabax

Email *
Name of Primary Organiser/Contact *
Email address of primary organiser *
Host country *
IndabaX Host University
If you need financial support, your virtual IndabaX must be held with the help of a local university. This means you need the support of a university lecturer or faculty member who will help to receive and spend the funds. This is needed since it greatly simplifies the process of international funds transfer between countries (through registered organisations, such as universities).
Organising Team
Any types of teams can apply, although we recommend multiple organisers. Please list at least one other organiser below.

List other members of your organising team, their email addresses, and their affiliations *
Do you agree to use the Indaba's code of conduct? *
Please read the code of conduct at deeplearningindaba.com/conduct
Details of your IndabaX
A description of your IndabaX, and the format it will take.

Start Date for your IndabaX *
Give the date of the first day of your IndabaX.
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Describe the format of your event. How many days will it last? Will it contain practicals and tutorials? Try give a rough idea of what the programme will look like. *
A virtual IndabaX is an unusual format. Please give a detailed description of what you intend to organise so we can support you in the most efficient manner. Details to include can be which platform to use, how would you allow participants to interact, etc... More details can be added as an attachment at the end of this form.
Do you have any speakers in mind? If so, list them and say whether you have already discussed this with them or if they have confirmed. *
How many attendees are you planning for? *
An IndabaX does not need to be big, it can be 10 people or 100 people. Anything that helps strengthen your local machine learning community. If you are in a region with other universities and centres, we encourage you to work with each other to create a critical mass in your region, and submit a joint proposal.
How will you advertise the event? *
Try to be as inclusive as possible. Reach out to interested first year undergraduates, and senior professors, and from different institutions. Spark the spirit of the Indaba in them all.
How will you ensure attendee diversity at your event? *
Be mindful of the need for greater diversity in organisers, speakers and participants; one of the Indaba’s core principles. In particular comment on the ways that you will increase the participation of women. We encourage every IndabaX to work towards having at least 35% female participation.
Tell us why you think a virtual event can be a good alternative to an in-person one when the situation clears up. *
In particular, keep in mind that accessibility of the contents by a maximum number of participants is an important criterion.
Motivation
Help us understand why it's important to host an IndabaX in your country.
Why is it important to organise an IndabaX in your area? *
Help us understand why you think it’s important to organise a local IndabaX where you are, and what outcomes you hope to achieve. If you organised an IndabaX in 2018, tell us how things have changed, what you have learnt, and how you will improve.
Required Support
Tell us in what ways the Indaba can support you.
What is the total amount of financial support you require (in ZAR)? *
Apply for amounts that support the scope and scale of your IndabaX. Please indicate the amount that you would like to receive from the Deep Learning Indaba and not the total budget you would need for your event.
Motivate how you will use this with a detailed budget. *
Please give us a detailed description of what the financial support is needed for. This is a new format More details can be added as an attachment at the end of this form.
What other support would you need from the Indaba Committee? *
Would you need help with speaker suggestions, connecting you to speakers, advice on different activities, general advice of practicals, additional resource suggestions? This is particularly important, given that this is a new experience for us as well. As the event you are proposing in virtual, you may not need any financial aid. We are ready to support you in any other way to help you organise a successful event and reach a maximum number of people!
Other comments
Would you like to share anything else with us, about the IndabaX, or other parts of the Indaba's work in strengthening African machine learning?
Anything else you would like to share?
[Optional] Additional File
If there is a file you'd like to upload (with a table of your budget, programme outline, or other additional material and details), please share a link to that file from google drive or dropbox. Make sure you set the sharing permissions so we can view and download them.
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