2023 Vermont Wing Encampment Request for Accommodation Form

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Civil Air Patrol encampments are designed to provide the training to enable cadets to develop the skills necessary to successfully become officers in the cadet program of Civil Air Patrol and leaders in their everyday lives. The curriculum has been selected to provide a balance of classroom instruction, physical activity, orientation to a military lifestyle, and the development of teamwork and leadership experiences. As such, it is expected that cadets attending this activity fully participate in all aspects of the program. To officially graduate from encampment, cadets must complete at least 80% of the activities.

We do recognize that there may be reasons why someone may not be able to participate in some aspects of the curriculum and if we can reasonably accommodate this restriction, we will. We want to make sure your cadet is set up for success and we appreciate any information you can provide to ensure we are as prepared as possible to address the needs of your cadet. We will need as much information as to the nature of the accommodation as possible before we can decide if we are able to create an environment that your cadet will be successful in.

Please enter the cadet's name you are requesting accommodation for. *

Please enter your name and relationship to the cadet. *

Please enter your email address. *

Indicate which type of accommodation is necessary: *

Food - Meals are prepared by a caterer. We will request items to meet dietary restrictions but cannot guarantee food items are free of or were not prepared in connection with an allergen. In addition to the main course, a cereal bar and sandwich bar will be available. Vegetarian meals will be provided automatically to anyone who indicated that on their initial application. Check this item for any request other than vegetarian.

Religious - Check this option if there are any religious activities that you would like to be accommodated

Learning Disability - There may be written tests administered during the activity. Check this option if an accommodation is requested (and indicate below the nature of the accommodation requested). If the member has an individual education plan (IEP/504 Plan) from school, please include it with your submitted encampment paperwork.

Physical - The encampment is physically demanding. Walking is the primary mode of transportation on the base. Every day, there is PT in the morning, drill instruction and practice, team sports, inspections, and daily formations that require standing for long periods of time. Check this item if accommodation is requested for any of these activities.

Psychological - Part of the encampment experience is encouraging encampment participants to try new things and test their limits. Many participants are away from home for the first time and the daily rigors are unlike their usual experiences. Check this item if accommodation is requested for any psychological needs.

Medical - Allergies or Asthma are examples of challenges that would require medical accommodation. Check this if you are requesting any special medical accommodation.

Housing - The encampment houses participants in large rooms by gender. Encampment participants will sleep in bunk beds. Select this item for any concerns relating to housing.

Required

Fully describe why an accommodation is necessary. *

What measures do you recommend we put in place to make this accommodation? *

What can you do to assist us in facilitating this accommodation? *

Please include any last thoughts or notes.

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