Classroom Request Form

This form is for Registered Campus Organizations to request a general assignment classroom. Requests must be submitted at least 5 business days in advance. Further, room assignments are on a first come first served basis and we cannot guarantee that we will have a room available for your preferred date/time.
 
IMPORTANT! PLEASE READ!
NO ROOM/TIME CHANGE REQUESTS WILL BE ACCEPTED UNTIL MONDAY, MARCH 31ST

Following your submission, you will receive an EOL application via Events Online. Please be sure to check your spam folder or log onto Events Online directly to view your dashboard.
  • If your EOL application for your weekly meeting has not been submitted by Monday, April 7th, your reservation will be cancelled. No exceptions.
  • If your EOL application for your one-time meeting has not been submitted at least 2 business days prior to your intended meeting, your reservation will be cancelled. No exceptions.

PLEASE PAY CLOSE ATTENTION TO THE SCHEDULING POLICIES LISTED BELOW.

Form must be completed by an authorized signatory of an active RCO and all fields must be accurate for submission. Requests submitted less than 5 business days in advance will be denied.

Scheduling hours:  10:00am - 4:00pm     Requests received after 4:00pm will be processed the next business day. Please wait 1-3 business days (Monday - Friday) for a response. PLEASE CHECK YOUR SPAM FOLDER FOR YOUR EOL OR LOG ONTO EVENTS ONLINE DIRECTLY TO VIEW YOUR DASHBOARD.

SCHEDULING NOTES: 

  • It is crucial that ALL reservations have a completed EOL application. Effective Spring 2025, we will be enforcing the following policy: If an EOL application for a weekly meeting is deactivated multiple times, the reservation will be canceled. For one-time events, if the EOL application is not completed at least 2 business days before the event, the reservation will be canceled. No exceptions.
  • No reservations on University holidays or during Finals week
  • There are no food or drinks allowed in the general assignment classrooms or hallways
  • Weekday reservations must start on the hour and end 10 minutes before the end of the hour (e.g. 6p - 7:50p)
  • Daytime classroom request (weekday requests before 6pm) start week 3 of each quarter.
  • We will begin accepting multiple room requests week 5 of each quarter. Prior to this date, RCO's can only have 1 room per week.
  • Outdoor reservation starts week 3 of each quarter (allow 3 weeks advance notice) 
  • Lottery sign-up starts week 8 (Winter, Spring & Fall quarter)
  • All weekend requests must be made at least 5 full business days in advance.  Also, there is a fee of $54.12 to have a classroom open on the weekend.  The fee does not include audio visual needs (data projector, microphone, etc.) 
  • After receiving your room assignment, please submit the following form to request AV activation to use the projector:  https://forms.office.com/r/Gp8ckEdhdR
  • Please contact us directly if you would like to cancel your reservation.

For any questions, please contact events@ucla.edu
In-person office hours: Monday - Wednesday from 9am - 12pm. Our office is located at  555 Westwood Plaza, Suite 118.
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Email *
Signatory First Name *
Signatory Last Name *
Bruin ID# *
Student Organization (FULL NAME) *
Please write the full name of your RCO as it is registered with the SOLE office. No abbreviations unless that is how your organization is registered.
Did you read through ALL of the disclaimers at the beginning of this form? *
Please take the time to carefully review all disclaimers and policies at the beginning of this form. Requests that are in violation of any listed policies will not be processed, without exception.
Are you the RCO's signatory *
Did you secure weekly meeting room during lottery? NOTE: Multiple classroom request starts week 5 *
Event Title *
Request Classroom Scheduling *
DATE for ONE-TIME meeting room *
We cannot accommodate requests made less than 5 business days in advance. If you are requesting a weekly meeting room, please indicate the meeting date of your first scheduled meeting.
MM
/
DD
/
YYYY
Estimated Attendees *
Preferred DAY (1st choice) *
Preferred time block (1st choice) max 2-hours *
Preferred building (1st choice) *
Preferred DAY (2nd choice) *
In cases where your first choice is unavailable, we will assign a room based on your second preference. Be sure to provide a different option to your first preference.
Preferred time block (2nd choice) max 2-hours *
 In cases where your first choice is unavailable, we will assign a room based on your second preference. Be sure to provide a difference time block to your first preference!
Preferred building (2nd choice) *
Phone Number *
Will you have a guest speaker? *
If yes, kindly include the guest speaker in the notes.
Is your event open to the public? *
Additional information/other information such: need big space for worship, singing/rehearsal.
(NOTE: very limited SEMINAR ROOM with movable table/chairs min16 seats max 32)
 If you need to make changes from your previous meeting schedule. Kindly include EOL number, Day/Time/Location.
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