Food Truck/Food Vendor Application

General TallyFest 2024 Rules & Requirements

  • TallyFest 2024 will be held on June 1st, 2024, from 10:00 am – 4:00 pm at beautiful Cascades Park; post event concert from 5:00 pm – 7:00 pm.
    • Please select during application if you would like to vend during the post event concert.
    • Vendors requested/selected to vend at the after concert will be notified in application acceptance email.
  • Booth space is limited. Applications will be accepted for review until April 15th, 2024. If space is available late applications will be considered with a $25.00 late fee.
    • Please note: Completion of an application is not acceptance into the TallyFest 2024. Applications will be reviewed for acceptance and notification of acceptance will be given via email. Notifications of non-acceptance will be given via email/phone.
  • Booth payments must be paid in full no later than May 1st, 2024. All payments contribute to the success of TallyFest, and, regrettably, no refunds are available for vendor forfeits, non-attendance, event cancellation, or any other reasons.
  • Booth cancellations are non-refundable.
  • A $25.00 administrative fee will be charged for booth cancellations, if cancelled on or after May 1st, 2024.
  • A $33.00 NSF (Non-sufficient funds) fee will be assessed for any returned checks.
  • Vendor booths are 10’ x 10’. All booths are outdoors and are assigned based on vendor category. All equipment must fit within the designated booth space. Vendors needing a larger space must purchase 2 or more vendor booth spots.
  • An email indicating acceptance in TallyFest 2024 will be sent out upon application approval. Please read the information below regarding vendor packets.
    • All vendors will electronically sign their vendor packet from the TallyFest 2024 administrative team. All vendor agreements must be turned in by May 1st, 2024, along with Vendor payment.
    • If vendor packet is not signed by May 1st, 2024, vendor forfeits their acceptance to TallyFest 2024.
  • Booth set up begins at 7:30 am June 1st, 2024. Booths must be set up by 9:30 am and disassembled by 5:30 pm. (Unless designated to vend at the post event concert.)
  • Vendors are requested to arrive at designated intervals. Kindly adhere to your scheduled arrival time to ensure a smooth set-up process. Ensure that all vehicles are moved from the vendor area promptly by the conclusion of your allotted arrival time slot.
  • All vehicles must be moved to designated parking by 8:30am or they will be towed from the grounds. Vehicles will not be allowed back in the vendor area until 4:00 pm for any reason.
  • TallyFest is held outdoors. Electricity is available in certain areas for purchase for $25.00 per plug (20 AMPS). Electricity must be requested and paid for at the time of application approval. PLEASE SEE THE RULES FOR DETAILS.
  • Vendors are responsible for collecting and paying Florida sales tax. Sales tax information is to be submitted by vendor to the Florida Department of Revenue.
  • Vendors supply their own booth tables, chairs and small tents (no larger than 10×15).
  • All vendor tents must be properly weighted down; stakes are not permitted. Please be prepared for any strong winds/rain that may occur.
  • Payment may be made by check, money order, or credit card (Visa, Master Card and American Express accepted). Checks and money orders should be made payable to Milk Me Treats, LLC. Credit Card payment will only be accepted via PayPal payment or by Invoice sent with application approval. Once your application has been received by the office, you will be sent an invoice link for online payment to the email you provided. Payment must be made within 10 days of receiving the invoice or no later than May 1st, 2024.
  • EVENT CANCELLATION POLICY: TallyFest 2024 is a community event where booth fees directly support advertising and event operations. In the event of inclement weather, acts of God, or any circumstances that may compromise the safety of vendors and participants, Tally Fest 2024 Administrators or relevant government officials/entities may opt to reschedule to the designated rain date. Please be aware that refunds will not be issued in the case of TallyFest cancellation, rescheduling, inclement weather affecting both original and rain dates, or if vendors are unable to participate on the rescheduled date.
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Vendor Rules

    Food Vendor Rules

    TallyFest 2024 will review, accept, and assign food vendors on a first come basis by product category. Selection of food vendors will be based on creativity, originality, appropriateness, and attractiveness of menu. All food products listed on this application will be subject to acceptance prior to TallyFest. 

    All vendors must supply up-close and clear photographs with this application (photos will not be returned).

    Please include: 2-3 photos of items to be sold, 1-2 photo of booth, and/or 1 photo of you in the process of creating your items. Please email these photos with your application to admin@tallyfest.com.

    • Please note only 8-10 food vendor spots are available.
    • All food vendors must have current General Liability insurance coverage with a minimum of $1,000,000/$1,000,000 (occurrence/aggregate) limits of BI & PD. A Certificate of Insurance is required with City of Tallahassee, (City of Tallahassee, 300 S. Adams Street, Tallahassee, FL 32301) named as additional insured.
    • Vendors must e-mail Liability Certificate of Insurance to admin@tallyfest.com along with the application approval.
    • Vendors are to send in a photo of their display. Photo will not be returned.
    • Exhibitors may not sell or solicit outside of your designated booth space area.
    • Quality assurance inspections will take place prior to the opening of the event and throughout the day to ensure all rules and regulations have been met.
    • Low noise inverter generators are permitted. Generators which are too disruptive and noisy will be asked to be removed.
    • Electricity is available for purchase at $25.00 per plug (20 amps) and must be purchased at the time of application approval. You cannot piggyback extension cords into a plug or use a power strip. Extension cords must be grounded (3 prong plugs) and covered or taped down. In case of a blown circuit, a $100.00 charge will be incurred.
    • PA systems are not permitted.
    • Booth spaces may use battery power, propane gas, charcoal grills or cookers only.
    • All food booth workers must wear hair restraints and hats.
    • Food vendors are responsible for maintaining constant booth cleanliness and must dispose of garbage in City-provided garbage cans only.
    • Fresh water may be obtained by filling your own buckets at a central water valve provided in the park.
    • Booth space wastewater and grease must be contained and disposed of properly or the deposit will be forfeited.
    • Food vendors are required to keep perishable foods cooled on ice.
    • Food vendors are required to furnish tents to cover the food preparation area.
    • Vendors must be able to collect sales tax in Florida, regardless of the state in which their business is registered.
    • All vendors must return an electronically signed General Release Form with application approval.
    • Please note: Wi-Fi is not available. Vendors must supply their own, if needed.
First & Last Name *
Business Name *
Mailing Address (Including City, State, Zip) *
Cell Phone *
Business Phone Number
# Vendor Spaces @ $250 each *

If a space larger than 10x10 is needed, you are required to purchase multiple vendor spaces. 

Note there are only 8-10 food truck/food vendor spots available.*

Mobile Food Truck? *
Do you need electricity?  *
$25 per plug (20 Amps)
Would you like to vend the post event concert? *
Limited vending space available during Post Event Concert. 
Are you able to show proof of general liability insurance with the required limits and City of Tallahassee listed as an additional insured? 
 *
Insurance requirements listed in vendor rules. 
Are you able to show proof of your State of Florida Department of Business and Professional Regulation (DBPR) License?  *
List of items being sold?  *
Please include descriptions. 
Are you preparing food items on-site?  *
Do you need special accommodations?  *

We will make every effort to accommodate all vendors, although we cannot guarantee it.

Will you be travelling for this event? *
General Release of Claims & Hold Harmless Agreement

TALLYFEST (Milk Me Treats, LLC) does NOT provide liability insurance for the protection of persons, vendors, entertainers, merchants, organizations, spectators, or others who participate in the TALLYFEST 2024 event.

 

In consideration of participating in the TALLYFEST 2024 event, I, _________________________, an authorized representative of _________________________, do hereby release and forever discharge TALLYFEST (Milk Me Treats, LLC), its members, officers, employees, agents, servants, volunteers and sponsors from any and all actions, negligence, causes of actions, claims and demands, for any damage, illness, loss or injury of any kind, which hereafter may be sustained by me or my organization in connection with or relating to the TALLYFEST 2024 event.

 

This release extends to, applies to, covers, and includes all known, unknown, disclosed, undisclosed, foreseen, unforeseen, anticipated, unanticipated, suspected and unsuspected injuries, illness, damages, losses and liabilities, and the consequences thereof, not-withstanding the provisions of any state, federal, local or territorial law or statute to the contrary, the provisions of which laws are hereby expressly waived.

 

It is further understood and agreed that my/my organization’s participation in the TALLYFEST 2024 event is not to be construed as an admission of liability or the assumption of any responsibility by TALLYFEST (Milk Me Treats, LLC), its members, officers, employees, agents, servants, volunteers and/or sponsors for any act or omission by me or any member(s) of my organization.

 

I hereby agree on behalf of myself, my organization, its heirs, executors, administrators, and assigns to indemnify TALLYFEST (Milk Me Treats, LLC) and its members, officers, employees, agents, servants, volunteers and sponsors, jointly and severally, and to hold them harmless from and against any and all actions, negligence, claims, demands and liabilities, loss damages and expense of whatever kind or nature, including attorney fees, which may arise from my organization’s participation in the TALLYFEST 2024 event.

 

TALLYFEST (Milk Me Treats, LLC), The City of Tallahassee and The Tallahassee Police Department reserve the right to remove any misrepresented or inappropriate material or persons from the TALLYFEST2024 event, including but not limited to, the entertainment showcase in Adderley Amphitheater, Kid Zone, Pet Zone, General Vendor Areas, Post Event Concert, or any other event/event area. Non-compliance with TALLYFEST (Milk Me Treats, LLC) directive, rules and/or regulations will result in the forfeiture of my/my organization’s performance and immediate closure by TALLYFEST (Milk Me Treats, LLC).

 

I hereby grant permission to TALLYFEST (Milk Me Treats, LLC) representatives, to take and use photographs and/or digital images of me for use in news releases and/or promotional materials. These materials might include printed or electronic publications, Web sites or other electronic communications. I further agree that my name and identity may be revealed in descriptive text or commentary in connection with the image(s). I authorize the use of these images without compensation to me. All negatives, prints, digital reproductions shall be the property of TALLYFEST (Milk Me Treats, LLC).

 *
Acknowledgement of I have read and accept General Release Of Claims & Hold Harmless Agreement *
Required
Signature *
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