Aloha Check-In - Typically two people who work with the Hillview administration to help make the start of school a success! This event is designed for 7th and 8th graders, and is where they will receive their schedules and iPad. PTO helps to organize the event, coordinates food for students/volunteers and the set up. Works with ASB leadership to provide music and tours for new students. Budget provided.  In addition, this team will help coordinate the 6th grade/new family welcome event on the morning of WEB Day providing coffee/food and ensuring that after-school programs/OCC/Athletics tables are set up and staffed for questions from 6th grade parents and new families.  COMMITMENT LEVEL: Light-Medium.  These are two back-back events and much of the work is done in August.  Note you should be available at least the two weeks before school starts (8/20). *NOTE: These events may be modified for the start of the 2021 school year*

Engagement Chair - This person is the liaison with the One Community Campaign and the Hillview community.  They manage communications as it relates to the OCC and on-campus events that give support and visibility to the campaign.  They will attend monthly Hillview PTO board meetings throughout the campaign to report on activities & campaign progress. In addition, this person will attend weekly OCC meetings during the campaign and work closely with the OCC Committee.  COMMITMENT LEVEL: Medium.  This role will begin in late spring with majority of the work happening between Aug-early October.

Typically two people who help support the WEB Program and coordinate food for the WEB (Where Everyone Belongs) leaders who are a group of 8th grade volunteers that help 6th grade students acclimate to Hillview.  These individuals will coordinate with the teacher liaisons before the end of the prior school year to help order the WEB T-shirts and offer general support. The WEB leaders will need lunch provided by the PTO during their WEB training (mid August)  This role will also provide snacks, lunches and volunteers to serve to incoming 6th graders and WEB Leaders at WEB Day (the day before the first day of school).  Budget provided.  COMMITMENT LEVEL: Light.  This is a three-day event and all work is done in August.  You need to be available at least the two weeks before school starts (so most of August)

The Hillview weekly newsletter is an integral part of the communications strategy for Hillview families. The PTO, administration, staff and community utilize our newsletter as a primary communications tool.

Newsletter Role 1: Manages and tracks all submissions and uploads them for editorial review.  Also updates webmaster on new newsletter URL for website updates after the newsletter is released to update the archives page.

Newsletter Role 2: Reviews and edits all newsletter content, collaborates with the preview group and ultimately uploads/publishes newsletter for release.

COMMITMENT LEVEL: Medium - Heavy. The newsletter is a weekly responsibility but can be very manageable with these two roles.

This is a two-person role and helps with all teacher appreciation events and activities including: teacher breakfast after back-to-school night, lunches during conference week, winter soup potluck lunch, teacher appreciation week lunch, acknowledging teacher birthdays and end-of-year gift facilitation. COMMITMENT LEVEL: Medium.  This two-person role has defined events that happen throughout the year.  Events might be subject to change based on pandemic protocols.

The following roles are available in support of the After School Athletics program, all roles have a MEDIUM commitment level.

Finance - Individual responsible for managing the pass-through budget for the Athletics Program.  Works closely with the PTO Treasurer to handle coaching stipends and overall income/expenses.  Also responsible for insurance renewal.

Scheduling/Equipment - Responsible for uniform distribution/collection and equipment to coaches when applicable. Also helps with practice scheduling/location.

Communications/Marketing - Responsible for all messaging/communication with respect to the after school athletics program.  This includes providing updates to the website, registration information via the website/newsletters and general communications to parents when necessary.

Registration Lead - Responsible for managing the TeamSnap relationship and helps facilitate registration.  Creates the registration flow and ultimate creates "teams" in team snap following draft nights (when applicable). Liaison with HV Counseling for scholarship requests as well as refunds.

Typically a two-person job, this team is responsible for coordinating and scheduling volunteers to help support hot lunch.  The majority of the work is done at the beginning of the year.   This team will give our Hot Lunch Coordinator the names and preferred frequency and the Hot Lunch Coordinator will slot volunteers, help send reminders (could use Sign Up Genius) etc.  COMMITMENT LEVEL: Medium-Heavy.  This team will start outreach at the end of the current year, before the start of school and potentially a couple of times throughout the year to generate more volunteers if needed.  A monetary stipend is given for this role.

While this role has been filled for 2021-22, if you still would like to get involved in this program please indicate your interest below. Typically, College Bound Breakfast Cafe is organized by two parent leads. This team helps organize daily breakfast and trimester special events for our College Bound program.  COMMITMENT LEVEL: Medium.  This role helps gather volunteers for breakfast cafe, follows up on needs and helps coordinate end-of-trimester special events.  This role may be affected by the pandemic protocols during the 2021-22 school year.

The Academy Parent Coordinator helps to recruit, place and train academy leads (2 parents for each of our 9 academies). The academy leads act as a liaison between academy staff and parents.  The coordinator will communicate throughout the year when there are special needs for volunteers, reminders for special events and general updates impacting the academies.
COMMITMENT LEVEL: Medium.  The heaviest lift is in September with placing the academy leads with support of the volunteer coordinator.

The Service Team is led by a staff member and two members of the parent community.  Service team is a popular club at Hilview and is made up of Hillview students (6-8th grades) who want to get involved in philanthropic causes.  Parent coordinate events throughout the year with various charities both on the local and national level.
COMMITMENT LEVEL: Medium.  

The Book Fair/Library Coordinator works with our librarian to help facilitate volunteers and support for the book fair.  COMMITMENT LEVEL: Light-Medium. The busiest time is in Spring with the preparation and support of the Book Fair around Open House in spring (May)

This role is a new PTO committee chair with the launch of the Hillview Spirit Wear store powered by Squadlocker.  This role helps select and keep fresh spirit wear items, run promotions in the store and work with the Hillview SL account manager to ensure everything is functioning properly. COMMITMENT LEVEL: Light-Medium. Is fully virtual and a great role for a working parent.

Help facilitate & communicate Menlo Atherton High School 8th grade events with the Hillview community including:
Fall - 8th Grade Information Night / January - MA Info Night in the Hillview PAC / Spring - MA Open House and ensure that the Hillview counseling staff has the updated enrollment information in Spring. COMMITMENT LEVEL: Light-Medium  The biggest event is helping to coordinate the 8th Grade Info night in Jan.

The Hillview ASB throughout the year *typically* hosts 3-4 dances for all grade levels.  This parents helps recruit and provide dance chaperones for these events. COMMITMENT LEVEL: Light-Medium.

8th Grade Grad night is usually run by a committee of parent volunteers under the guidance of typically 2 Grad Night Chairpersons to help with the theme selection, design/decor, volunteer sign ups and food for 8th Grade Grad night which follows graduation on the last day of school in the gym.  COMMITMENT LEVEL: Medium.  The majority of work for this role happens in May/June but the planning process starts in Jan.  Committee members meet regularly.