Pro-Action Compliance Overview 2021-2022
Please complete this form each year at the start of your Pro-Action Alliance Membership. It has been designed to help us, help you, by ensuring your organisation is doing it's very best to keep children and young people safe.

Don't panic, we don't expect everyone to have everything in place and we are here to support you, your 'one stop' Membership Alliance in Hertfordshire.  

In order to fulfil our contractual obligations with our Funding Partners we are required to complete a random 10% sample of our Membership Alliance annually.  We will inform you if your organisation is selected and provide details of the evidence you need to provide.  This usually takes place between January and March, annually.

We look forward to working in partnership, supporting you, to support children and young people.  
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1. Name of Organisation *
2. How many paid staff do you have? *
3. How many volunteers do you have? *
4. Who is your current Insurance provider? *
5. What is the expiry date of your insurance policy. *
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6. Does your insurance policy include the following? Please tick all that apply. *
Required
7. If you are Ofsted registered, please provide your Ofsted registration number.
8. I can confirm that: All relevant staff and volunteers have been DBS checked and have been recruited in line with Hertfordshire Safeguarding Children's Partnership Guidelines. *
9. Are any staff/volunteers registered with the DBS Update Service? If yes, please indicate how many: *
10. I can confirm that our Organisation has the following Policies and associated procedures in place. *
Please note we will randomly sample Pro-Action Alliance members during the Membership Year.  Please see our website for a list of what must be included within each policy or give us a call.            
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Health and Safety Policy (compliant with current legislation & guidance)
Equality & Diversity Policy (compliant with current legislation & guidance)
Safeguarding Policy (compliant with current legislation & guidance)
Anti-Bullying Policy (in line with your Safeguarding Policy)
Recruitment and Selection Policy (compliant with current legislation & guidance)
Data Protection Policy inc. a named Data Protection Officer & Impact Assessment (compliant with current legislation)
Organisational Operations Policy (Inc. Governance or Strategic Plan)
Fire Safety Policy (inc. responsible named person for Fire Safety)
Complaints Policy (compliant with current legislation & guidance)
Whistleblowing Policy (compliant with current legislation & guidance)
Online Safety Policy (in line with your Safeguarding Policy)
Conflicts of Interest Policy
Covid-19 Policy (inc. relevant risk assessments)
Covid-19 Breakout Management Plan
11. If required as part of a random sample, could your organisation provide annual audited accounts and/or an annual budget? *
12. Within your organisation is there a named person responsible for legal matters? *
13. Does your organisation retain a record/log of legal documentation that identifies where it is held? *
14. Has your Organisation completed a Quality Assurance Accreditation Programme? *
15. If you answered YES to Question 14, please provide; The name of the accreditation, date certified and the expiry date.
16. If you answered NO to Question 14, would you be interested in completing an accreditation framework? *
Required
Privacy Statement
Under Data Protection Regulations, Pro-Action is required to ask you to give us permission to contact you.  

You have agreed to give us permission in accordance with the full statement provided on your Pro-Action Membership Alliance Application, which outlines the information we hold, how we use it, how it is stored and shared (if relevant).

The information collated on this form is used to ensure compliance by all Alliance Members, with current legislation and guidance provided for organisations working with children and young people. This information is stored on a password protected cloud based server, with limited access by key personnel.

The Information Commissioner’s Office is the regulatory authority.  If you are unhappy about how your data is being kept/used, you have the right to make a complaint to them.
If you need any further information, you can contact Pro-Action's Data Protection Officer, Tracy Wilkins.

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