Patchogue Theatre Use of Space Inquiry Form
*** RENTAL INFORMATION  ***
Thank you for your interest in the Patchogue Theatre.  The theatre is available to rent for public and private functions. The Patchogue Theatres capacity is 1,106 seats. There is no standing room.

***DUE TO THE OVERWHELMING AMOUNT OF REQUESTS WE RECEIVE TO USE OUR SPACE AND LIMITED DATES AVAILABLE WE WILL CONTACT YOU ONLY IF WE ARE ABLE TO ACCOMMODATE YOUR REQUEST AND IT IS WITHIN 4-6 MONTHS OF REQUESTED DATES ***

To request dates, please fill out the below form.
Requests for use of space Friday-Sunday generally become available 120-180 days (4 to 6 months) prior to date requested.
Organizations, regardless of prior years use of space, are not guaranteed dates.
All dates are subject to availability and are based on a first come, first serve basis, after the theaters calendar of events are firmly set. 
* Events that are similar to events already scheduled, that match similar programming, may not be considered for use of space.

Please complete the application below in as much detail as possible.
Once application is reviewed, it is evaluated according to the following factors: availability of the requested space(s), our ability to accommodate the event's technical needs, the event's artistic/intellectual quality, the likeliness of the event to others on our schedule and if the event fits with our mission as a part of the Patchogue Theatre and Patchogue Village.

THEATRE USE FEES
1,106  Capacity
$5,000 commercial | Per day up to 8 hours
$4,000 Nonprofit | Per day  up to 8 hours
$4,000 Patchogue Chamber | Per day up to 8 hours

HOLIDAY DATES
$8,000 (Regardless of nonprofit status)

* Any hours after 8 hours will be rated at $675 per hour commercial | $575 per hour Not-For-Profit
* Any hours after 10 hours will be rated at $775 per hour commercial | $675 per hour Not-For-Profit
* Rates are for 1 performance on one day / evening.
* Additional fee applies for multiple performances on one day

Rent includes use of the theatre and lobby*, as well as website listing if your event is public and placement on the marquee 1 week prior to the show.

*Use of lobby areas during theatre rental includes standard functions such as merchandising and concessions. Additional functions, such as a pre-show reception,  post artist meet and greets are subject to additional charges.

* All rates subject to change

4 HOUR MINIMUM MONDAY – THURSDAY
5 HOUR MINIMUM FRIDAY – SUNDAY
8 HOUR MAXIMUM / RATE INCREASE AFTER 8 HOURS

Additional fees apply for sound/lights & staffing

To qualify for a nonprofit rate the person/organization renting the facility must supply a copy of their IRS 501(c) (3) letter.  An individual renting the facility on behalf of an organization to raise funds does not qualify as a nonprofit organization.

To qualify for the Patchogue Chamber of Commerce rate the person/organization renting the facility must supply a copy of their chamber membership or have a letter from the Patchogue Chamber verifying current membership.
Any individuals renting the facility on behalf of an organization not a member of the Patchogue Village of Commerce, does not qualify for the chamber rate.

Rates are for one standard length event or performance on one day – (Maximum of 8 hours use of space | Performances are to end at 10PM (weekday) 11PM (weekend) and space cleared no later than 11PM (weekday) 12AM (weekend).
Your 8 hours include the time you load in until the time you load out.
Add 25% rental fee only for 1 additional performance / event on the same day and 10% rental fee for each additional event thereafter.

Use of space will be rated at *$675 (commercial) *575 (Nonprofit/chamber) per additional hour over 8 hours not contracted. | $775 (commercial) $675 (Nonprofit/chamber) after 10 hours
Rental of the space will not be confirmed until mutually agreeable date(s) are decided, and until a contract plus a 50% non – refundable deposit are in place.
50% non-refundable deposit must be received 5 days post contract date or date(s) will be forfeited.  Balance of rental fee is due 2 weeks prior to performance date along with certificate of insurance. 
Certified bank checks or ACH/WIRE transfers are only acceptable forms of payment.

*Additional fees apply / prices are subject to change without notice.
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Today's Date: *
Email Address *
Name of Company or Promoter *
Full Mailing Address *
Phone Number *
Website (If Applicable)
Which date(s) are you looking for? (Please be as specific as possible.) Please specify which calendar year and please include any rehearsal dates. *
Are you a non-profit organization? Proof of 501(c)(3) is required to receive rate.  Those using the space on behalf of raising funds for a non-profit are not eligible for 501(c)(3) rate. *
The person/company using the space must provide the Patchogue Theatre with a Certificate of Insurance from an insurance company licensed to do business in the State of New York, showing that the client is the party insured under an existing insurance policy in force during the period the Client uses the Patchogue Theatre, providing insurance coverage of at least $2,000,000 for any loss, expense, liability arising out of by reason of libel, slander, infringement of copyright, personal injury or property damage caused by the negligence or willful misconduct of Client, which Certificate shall name the Patchogue Theatre and the Incorporated Village of Patchogue, as additional insured.  The name / company using the space and listed on the PTPA use of space agreement must match the name / company on the certificate of insurance.  Will you be able to insure the event under your name/company name? *
What type of event are you looking to host? *
Required
For concert full band performance only, how many groups will be performing and what size? Please put N/A if not applicable to your event. *
Please provide a brief description of your event. *
What time(s) are you looking to use the space? (example, 2PM-11PM.) The time(s) you request, are for when you plan to access the theatre and exit the theatre. Please account for load in, set, sound check,  show length, load out, etc.) DO NOT ANSWER WITH TBD *
Total hours requested? Performance must be over by 10PM weekday and theatre exited by 11PM and 11PM weekend and theatre exited by 12AM. If your event requires later use, or you have a unique circumstance, please discuss with theatre director. (Example; 6 hours total needed for use of space.) DO NOT ANSWER WITH TBD *
Event start and end time: (Example: Performance 8PM start, 10:30PM end) DO NOT ANSWER WITH TBD *
What is the size of your group, including all cast/crew/speakers/staff who will be on site? Example: 20-30 people. *
Dressing Room Requests: Please choose all that apply. *
Required
How will your event be ticketed? (Note: The Patchogue Theatre has an exclusive contract with OvationTix /AudienceView to handle ticketing for all events. Additional fees apply) Should renter not require use of ticketing platform, there will be an additional "occupancy fee" added to the overall rental rate based on attendees. *
If event requires showing a film or presenting a theatrical performance, you will be required to provide the Patchogue theatre with the licensing agreement from the organization which covers the works being produced at the theatre, within 10 days of signing of the contract. Are you in agreement with these terms? *
Required Lighting: Additional fees also apply for all listed below. Please check all that apply. *
Required
Required Audio:  Additional fees also for all listed below. Please check all that apply.
Please note additional equipment you will require the theatre to provide. (Additional fees apply) *
Required
Scenery: All scenery and hung items must be approved by the PTPA Technical Director. Proof of flameproofing must be provided with all backdrops, draped scenery and furniture.  Please mark all that apply *
Required
Does your event require use of the lobby for pre-show private event? (Additional fee applies) *
Failure to provide information requested above may delay a response.  Please be as detailed as possible. Do you have any other questions/comments about the space or your rental application? *
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