NOTE: At this time we are ONLY accepting food vendors. If you are a retail vendor you will be put on the wait list.

Friday, June 27 (5pm – 9 pm) and Saturday, June 28 (10am – 5pm), 2025

Nordic Northwest, 8800 SW Oleson Rd, Portland OR 97223

Vendor Packet Instructions & Overview

Be a vendor and sell your Scandinavian foods and crafts or promote your organization’s Nordic activities at the Oregon Midsummer Festival.

The Oregon Midsummer Festival’s popularity shows how it serves as an important cultural outreach to the entire community in Northwest Oregon and Southwest Washington, regardless of heritage. It is one more opportunity for Nordic Northwest, as well as for you, to demonstrate and preserve our love of all things Nordic.

We hope you want to be a vendor this year. If you do, please complete the enclosed Vendor Agreement and Vendor Application forms and return them to Nordic Northwest by May 1, 2025. You can email them to shawnm@nordicnorthwest.org or mail them to Nordic Northwest, 8800 SW Oleson Road, Portland OR 97223. The Sales Commission Form will only be due after your application has been accepted and you have successfully participated as a vendor at the Oregon Midsummer Festival

We look forward to your participation and to this year's event.

Vendor Agreement

Oregon Midsummer Festival 2025 Vendor Agreement Form – Due May 1, 2025

By submitting you agree to:

RECITALS

A. Nordic Northwest Oregon Midsummer Festival, Friday, June 27, 2025, 5pm to 9pm and Saturday, June 28, 2025, 10 am to 5 pm, at Nordic Northwest, 8800 SW Oleson Road, Portland, OR 97223. Times subject to change.

B. A space measuring approximately 8’ x 10' per unit will be made available to accepted participant vendors. Vendors must provide their own cover, if needed. Final assignment of all spaces is the sole responsibility of the Planning Committee.

C. Vendors desire to rent space for display of Nordic activities, sale of Nordic crafts and Nordic food items upon the terms and conditions set forth in this Agreement.

AGREEMENT

1. Vendor agrees to pay Nordic Northwest the rent for the space for the duration of the Event.

2. Vendor agrees to pay 10% non-profit or 15% for profit of gross sales at the end of the event and no later than July 5, 2025. (see commission forms)

3. As further consideration for the use of the space for the right to display and/or sell items, Vendor agrees as follows:

a. to provide sufficient quantities of display, crafts and/or food to meet the anticipated needs of the public during the event;

b. to remain on site selling their goods the entire duration of the event day(s) (no early tear down)

c. to bear the expense of any insurance of crafts, food items or other personal property of vendor against theft, fire, or other casualty

d. to indemnify, defend, and hold Nordic Northwest harmless from any claim, loss, or liability arising out of or related to any activity prior to, during and after the event by the Vendor or any person acting in the Vendor's behalf or with the acquiescence of Vendor;

e. to vacate by 7:00 pm the space and surrounding area at the end of the event Saturday (or Friday if only there one day) by restoring the area to its condition prior to the Event and leaving the area clean.

f. Food Vendors are responsible for meeting all county health laws and must, at the least, have:

i. a temporary restaurant license

ii. at least one person with a Food Handler's card in the booth at all times

iii. all persons working in booth trained in and follow Health Department food handling rules and guidelines.

iv. participation in an on-site inspection by a Health Department sanitarian during the event, if asked.

4. This agreement is personal to the parties and no rights acquired hereunder by the Vendor shall be assigned, subleased or otherwise transferred without the prior written consent of Nordic Northwest.

Vendor Fact Sheet

What: Oregon Midsummer Festival, presented by Nordic Northwest.

Where: Nordic Northwest, 8800 SW Oleson Rd, Portland, OR 97223.

The festival will be outdoors on the grounds at Nordic Northwest rain or shine, so plan accordingly.

When: Friday, June 27 and Saturday, June 28, 2025. Setup is 2:00 pm to 5:00 pm Friday and 8:00am to 10:00am Saturday. Vendors must complete setup by the time the event starts each day. Vendors commit to being open the entirety of the day(s). NO EARLY TEAR-DOWN. Cleanup of vendor spaces is from 5:00 pm to 7:00 pm Saturday, or one hour after festival end Friday if only vending one day.

Proceeds & Commissions:

$50 per indoor 8 ft. X 10 ft. space, due with application on May 1, 2025. There may be a small number of vendors assigned outdoors, if so those will be 10 ft. X 10 ft. spaces. No vendor is guaranteed a given booth location or number of booths. Booth allocation is at the sole discretion of the Volunteer Committee. 10% (non-profit) & 15% (profit) commission of adjusted gross sales made at the festival, due by July 5, 2025. Food Vendors: Food vendors are responsible for meeting all county health laws and must, at the least, have:

1. A temporary restaurant license

2. At least one person with a Food Handler's card in the booth at all times

3. All persons working in your booth be trained in and following Health Department food handling rules and guidelines

4. Participation in an on-site inspection by a Health Department sanitarian during the event, if asked.

Parking: As parking is very limited, vendors are asked to park using nearby street parking after unloading.

WiFi: Nordic Northwest has public WIFI, but it is limited in range. You will want to bring your own hotspots for processing payments, or use your smart phone.

Electricity: If you need electricity at your booth, please don’t forget to bring extension cords and cable protectors. Please also bring some duct tape to secure the cables properly and avoid creating any tripping hazards.

Cleanup: Please remember, vendors are responsible for the takedown and cleanup of their space(s), which must be done after 5pm and before 7pm Saturday. All vendors must remain open until 5pm. NO EARLY TAKEDOWN.

Other requirements: Vendors must provide their own tables, chairs, tent/canopy cover8