Midnight Sun Festival - Vendor Application 2024 ***CURRENTLY FULL***
Thank you for your interest in the 2024 Midnight Sun Festival, brought to you by the Downtown Association of Fairbanks Community Services (Downtown Association) and Golden Heart Consulting. This year's event is on Saturday, June 22nd from noon until midnight.

The Midnight Sun Festival, Alaska's largest one day event, is a community celebration of the summer solstice where we estimate 12,000 - 18,000 people will attend. Please fill out the application below and the Festival team will review and once you've been approved send an invoice and confirmation email.

The Midnight Sun Festival is held for 12 hours from noon to midnight on Saturday, June 22nd.  The basic booth is a 10’ x 10’ space and you provide ALL booth materials.  Booth fees below are calculated on the 10’ x 10’ booth space.  


Food Booths: $700, $350 for each additional (Limit 3 Total Booths) 

Retail Booths: $300, $150 for an additional booth (Limit 2 Total Booths)

Political Candidate Booth*: $200 (Limit 1 Total Booth)

Non-Profit Booths**: $115 (Limit 1 Total Booth)


* limited spaces available

** non-profits which are located or officed downtown or whose mission can be shown to benefit downtown or be connected to improving the quality of downtown take priority.

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Email *

Important Notes for 2024

Timeline

February 14th - Open application to all vendors - there may be a period for adjusting booth spaces once your application is accepted. If more vendor space becomes available, we will offer those before or on May 15th.


May 15th - 2nd Round of Applications Accepted if Space Allows


June 1 - June 23 - Late entry - if there are any booths left available for the festival, a $50 late entry fee will be issued. 


Festival Map + Vendor Placement

Keep an eye on your email for notifications on the festival map, your booth placement and payment notifications. Email will be the primary method of communication.  

Please note that this year the Polaris Building on 2nd Ave. will be in the process of demolition and may impact the Festival's footprint, constrain the number of vendors or locations we are able to place vendors for 2024.

Note: We cannot guarantee reserving previous booth spaces.


Food Vendors

If you are vending out of a trailer or truck we must have the exact dimensions of the trailer or truck for planning purposes. If the trailer or truck is bigger than the dimensions specified in this form you may lose your spot during the festival set-up.

All grease and waste water must be carried away from the festival grounds. Any grease stains in your area, grease left behind, or violation of waste water disposal will result in fines and jeopardize your future participation. 

If you are serving food from a tent, you must have a floor to protect the pavement from grease. We recommend something non-slip like a tarp covered with cardboard boxes to absorb grease.

Please closely adhere to our noise limit restriction, food trucks that surpass our 70 decibel limit will be turned away from the festival with no refund.


Payment 

To apply for the event please fill out the form below. We will be in contact with you as soon as possible (within 10 days) to update you about the status of your application and the payment process.


Promotion of Festival

Stay connected to the Downtown Association on Facebook for updates and other important information. Feel free to share posts from the Downtown Association to help promote the festival.


First Name *
Last Name *
Company / Booth Name *
Alaska State Business License Number
 *
Email Address *
Phone Number *
Website
Address *
City *
State *
Zip Code *
Products - Please make a comprehensive list of menu items or products.

This is the only way we can guarantee as much exclusivity of products as possible. By submitting this application, Downtown Association of Fairbanks Community Services is also hereby permitted to use vendor’s business name and product list in the promotion of the Festival.
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