Job Descriptions: Key Role – President• Oversees and coordinates the work of an executive board to run a PTA effectively• Presides at PTA board and association meetings• Serves as the official contact, communicator and representative of a PTA• Designated as an authorized signer for PTA checks, contracts and authorizations for payment• Serves as ex-officio member of all committees except the nominating committee• Works with other PTA leaders to connect families, school and community to support student success. Key Role – Vice President• Works as the primary aide to the president• Helps lead a PTA towards specific goals consistent with PTA purposes and policies• Performs president’s duties in his or her absence• Carries out other duties outlined in unit bylaws and standing rules or as assigned Key Role – Secretary• Takes minutes at board and association meetings• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters• Handles PTA correspondence as directed by the president• Maintains and preserves PTA records and important documents to pass on at the end of the term Key Role – Treasurer• Maintains permanent records to track unit funds and financial transactions• Chairs budget committee and prepares annual budget for adoption by the association• Pays all PTA bills as authorized by board or association• Prepares reports for every board and association meeting and an annual financial report• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates Key Role – VP of Fundraising• Works with a committee, appointed by the president, to plan and organize fundraising activities• Focuses on raising the amount of funds needed to meet the unit’s budget• Presents reports on proposed fundraising activities at board and association meetings for approval• The PTA membership chairman/vice president works with the membership committee to plan the annual membership campaign. The membership chairman/vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTA board and association meetings, collecting dues, and distributing membership cards.• Obtain (from predecessor and unit president) and study materials related to performing the duties of membership chairman/vice president Key Role – VP of Membership• Is responsible for creating and implementing a membership plan• Promotes membership throughout the year, provides membership reports at PTA board and association meetings, collects dues, and distributes membership cards.• Sets attainable membership goals for the year.• Develops a membership theme, if appropriate.• Create a year-long calendar of membership events. Include due dates set by council and district PTAs for remittances, and for awards and incentives.• Develops a budget to support your membership plan projects and events .Key Role – Parliamentarian• Assists the president to manage meetings and advises on parliamentary procedure• Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years• Arranges nominating committee’s first meeting, providing information on nomination and election process KEY ROLE – Historian• Captures, assembles and preserves record of activities and achievements of a PTA• Collects volunteer hours for PTA meetings and events• Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever Council Delegate-• To attend council meetings and all meetings of their local unit. If a delegate cannot attend a council meeting, notify the appropriate person• To represent your unit in the voting body of council with one vote per delegate;• To report to their local unit any action requiring an instructed vote;• Council Meetings are held at 605 E. Broad Street Mansfield TX 76063 at 7pm the first Monday of the month except in December and January. A Honor Roll Parties Chairperson• Plan, shop, decorate and host parties within budget every 12 weeks. This position requires a lot of creativity and vision.• Provide a fun, exciting experience with the children during their recess times. Starting at 11:45 -1:45 on the designated days.• Responsible for setup and clean up Spirit Wear Chairperson• coordinates with PTA and vendors regarding design and selection of items.• Print and distribute flyers and order forms to teachers, students, and parents• Distribute orders after production• Maintain inventory for spirit wear• Work closely with the treasurer to ensure accurate and detailed account guidelines are maintained• Coordinate deposits with the treasurer “PTA’s have the ability to create great change in their neighborhood schools, such as mentoring students, assisting teachers in the classroom, helping to raise funds for goals established by the membership. All of these things, along with many others not listed here, position PTA as an important member of the community and brings along a high level of expectation and transparency.” -TXPTA.org
