30th Annual Downtown Billings Strawberry Festival

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30th Annual Downtown Billings Strawberry Festival - 2021 Vendor Application

Saturday, July 10, 2021
Festival Begins at 9am
Festival Ends at 4:30pm

This application is not a guarantee of event participation. Vendor applications are jouried. All merchants will receive a confirmation as to the status of their application after the application deadline.

Vendor Set-up map and instructions will be sent to this email address below the week prior to the event.

Email *

APPLICATION DETAILS

Strawberry Festival Fees:

APPLICATION FEE: $20
Late Application Fee: $25 (applied automatically to applications submitted after 4pm, June 8, 2021)

Your $20 application fee, will be applied to your vendor fees due of confirmed vendors.

VENDOR FEES
Regular entry: $195 per 10'x10' outdoor space
Non-Profit entry: $95 per 10'x10' outdoor space

Vendor fees are not due and will not be collected until after vendor confirmation. The vendor confirmation process will take place by June 14, 2021. A confirmation email will be sent to confirmed vendors. The confirmation email will include your appropriate Vendor fees due based on your application. Vendor fees are fully due June 25, 2021.

Application Deadlines & Initial Payment Requirements *

Please check each box below to confirm that you understand and will comply with the application requirements listed below.

The Application deadline is 4:00pm Tuesday, June 8, 2021.

A $20 non-refundable application fee is required with your application. Both the application & application fee must be in to the DBA office prior to the deadline date & time to incur no late charges. The Application fee is non refundable. The application fee is applied to the vendor fees of confirmed vendors.

Late applications will be accepted through 4:00pm Tuesday, June 15, 2021. All late applications will automatically include an additional non-refundable $25 late fee on their vendor fee invoice.

A detailed invoice with the full vendor fees will be sent to all confirmed vendors after the application deadline and must be paid in full by June 25, 2021.

Required

Application Fee Payment Options: *

We kindly ask that you do not bring your payment in person this year to our office due to the unprecedented times and limited staffing. The $20 Application fees must be paid within 7 days of submitting your application or application may be voided and may affect consideration for future DBA events. A detailed vendor invoice will be sent upon festival confirmation or via request.

CHECK: Please make check payable to DBA and mail to 116 N. 29th Street Suite A Billings MT, 59101

DEBIT/CREDIT CARD: We will gladly provide you with an invoice and method to remit payment online.

VENDOR DETAILS

Business Name: *

Vendor Category *

Select the category that best describes your business

Food (food prepared and served at festival)

Arts & Crafts

Non-Profit Org

Commercial

Other:

Primary Contact Person (First & Last Name): *

Contact Person Phone: *

Contact Person Cell Phone:

Address: *

Street, City, Zip

# of 10'x10' Spaces Requested *

Each entry is for ONE 10' x 10' of space outdoors. How many 10'x10' spaces are you applying for? You will pay vendor fees according to the space required. **See above Strawberry Festival Vendor Fees**

Other:

Provide a detailed description of your set up and what you are selling. *

This information is required for registration. Food vendors please list menu items.

Will you offer any strawberry or berry products? *

In an effort to make the strawberry festival more berry-licious, we will provide vendors with berry products some identifying balloons to tie to their space.

Yes, I'll offer some sort of strawberry or berry products at the event

No, I wont have strawberry or berry products to offer at the event.

Send Photo of Set-up *

All vendors must send 3-4 photos (1 of entire set-up & 2 or 3 of items sold) to LRichardson@downtownbillings.com

Sent

Required

MOBILE FOOD VENDORS

If not a food vendor who is preparing and serving food during the event please skip to Waiver & Event Requirements.

All participants selling food must be licensed by the Health Departments. If you are not, contact Riverstone Health Dept. 406-247-3200.

Food Vendor Unit Type

Tent/Canopy

Trailer/Food Truck

Clear selection

What are the dimensions of your food unit:

If Trailer, include the hitch in dimensions. Width cannot exceed 12' due to fire regulations. Please, no canopies extending from trailers/trucks.

Serving Window Side (if food truck/trailer)

Drivers side

Passenger side

Clear selection

Electricity (food vendor only):

Food vendors can purchase electrical outlets for $20 each, however whisper quiet generators are encouraged as the downtown electrical grid is limited and easily overloaded. 110 v is available. All vendors requesting electricity must bring their own adapters correct for their vehicle.

If electrical is requested above, your must have the adapters needed to plug into a regular 110v three-prong outlet.

WAIVER & EVENT REQUIREMENTS

By submitting this information you are indicating that you will be held accountable to the following event waiver and requirements.

Applicant Waiver *

Please check each box below to confirm that you understand and will comply with the application requirements listed below.

The said applicant/vendor understands that this application is not a guarantee of event participation. Vendor applications are jouried and vendors will receive a confirmation as to the status of their application after the June 8, 2021 application deadline.

Applicant/vendor understands that an email will be sent to the email provided above either confirming or declining the vendor's application after the June 8, 2021 application deadline. An email of confirmation will include a PDF of this application along with an invoice of the full vendor fees due (note: the application fee will be applied to vendor fee due for confirmed vendors). A confirmed vendor is required to pay their vendor fees prior to June 25, 2021

The said applicant/vendor understands that a vendor map & set-up instructions will be sent via email to the applicant a week prior to the event date.

The said applicant/vendor will not hold the Downtown Billings Alliance (DBA), the City of Billings, Yellowstone County, parade or event sponsors responsible for any damage, expense, or liability arising from injury or damage to said participant, your agents, employees, or property.

The said applicant/vendor agrees to indemnify DBA, the City of Billings, Yellowstone County and any parade sponsors for any and all damages, claims, or disbursements made for our on behalf of the participants.

Vendor Cancellation Policy: Vendor fees will be refunded for cancellations by vendor made prior to Tuesday, June 8, 2021 or within 48 hours of vendor confirmation email (whichever is the latest date).

Required

PUBLIC HEALTH WAIVER *

Please check each box below to confirm that you understand and will comply with the application requirements listed below.

I understand that there is a possibility for cancellation due to the ongoing pandemic should the event organizers, City of Billings, Yellowstone County or any other governing entity deem this to be unfit for current and future recommendations dictated by the CDC, county, state or local governments

I understand that all application fees are non-refundable.

I understand that it is highly encouraged and preferred that all vendors wear masks while engaging with event participants at their booth.

I understand that further Public Health requirements could be required and enforced if recommendations or mandates are made by federal, state or county entities, inclusive of the CDC. I understand that I will be notified of these changes via e-mail or in writing.

Required

Event Requirements *

Please check each box below to confirm that you understand and will comply with the event requirements listed below.

Only one vendor per entry. Multiple purveyors may not combine into one space.

Site assignment is at the discretion of the event organizers. Location requests are welcome but not guaranteed.

Confirmation and event details will be sent through email. Expect your Site Assignment, Set-up Instructions, and Festival map after the application deadline. This information will be updated on www.downtownbillings.com.

Vendors must provide their own tables and tents.

Be prepared for variable weather conditions including snow, rain, and/or wind. This is a rain, snow or shine event only cancelled due to present hazardous weather conditions.

Vendors are responsible for providing canopies, sand-bags or weights, tables, chairs, heaters (propane heaters allowed) and other equipment to be used during the event.

All vendors must be fully operational at the opening start time of the event and operate during the entire duration of the event.

Electricity outlets are available for purchase by food vendors only due to limited output availability in the historic district of downtown. Only 110 Volt power will be available. If using event supplied electricity, each appliance, light or piece of equipment must be on its own outlet. We encourage self contained - no electricity vendors.

Booth space assignment subject to change up to the day of the event.

If using your own generator they need to be whisper quiet.

Food Vendors are required to cook over a tarp.

All food vendors are responsible for licensing through Riverstone Health Department and responsible for keeping themselves up to date on the requirements for mobile food vending. Food vendors must contact Riverstone Health Dept 406-247-3200 to ensure your eligability.

Solicitation of funds, signatures, etc. must be confined to your booth space.

Parking is not allowed in the event area at any time during the event.

Set-up and tear-down must happen on the day of the event during designated times.

In the event a vendor has failed to occupy their space by 1 hour prior to event start, the DBA shall have the right to utilize such space in any manner it chooses; said vendor will forfeit all fees paid.

In the event that a vendor for any reason does not comply with the regulations of this event, the event staff reserves the right to close down that vendor. Said vendor will forfeit all fees paid.

Confirmation and event details will be sent through email. Expect your Site Assignment, Set-up Instructions, and Festival map after the application deadline.

Required

QUESTIONS & VENDOR NOTES

For questions please contact the DBA office at 406-294-5060 or send questions via email to LRichardson@downtownbillings.com.

Response times varies, especially nearing the event.

Vendor Notes or Space Requests:

Please include any special notes or space location requests. Please remember location requests are welcome but not guaranteed.

Thank you for your time! Now you can click on 'Submit'

IMPORTANT: You will get an automatic response receipt from 'Google Forms' after submitting this application. To confirm that your application was successfully submitted, please check your SPAM folder for an email from 'Google Forms' after clicking submit and/or give the DBA office a call.

A copy of your responses will be emailed to the address you provided.

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