Bangor Arts Exchange - Rental Request Form
Rental requests for spaces at BAE - 2022. To request a tour call us at (207) 200-6881.

Please note this form is for private event rental. If you are looking for opportunities to collaborate with the venue on live performance, please contact us directly.
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Email *
The Ballroom
The Gallery
Renter Info
Please fill out all that apply, thank you!
Name of Renter (Organization or Person) *
Contact Person *
Address *
Contact Phone # *
Contact Email *
Is the Renter?
Clear selection
What is the Official Title of Your Event? *
Please give your event a unique name that we can use; for example "Smith-Jones Wedding Reception", or "Ashley's Baby Shower". This is the title we assign your event, so please create something unique! (Please avoid generic titles like "Baby Shower" or "Wedding", help us understand what your event is!)
Please provide a description of your event *
For example: "A Surprise Party for my Uncle"
Room Rates
Ballroom
$75/hr Special Event Rental
$65/hr rental for qualified non-profit organizations or charities
$50/hr rental for qualified arts organizations or artists

Gallery
$30/hr rental
$25/hr rental for qualified non-profit organizations or charities
$20/hr rental for qualified arts organizations or artists
*chairs included

PLEASE NOTE: Rentals may require additional fees for staff, set up, cleaning, etc depending on event. Please see our website for pricing. We will send you a full quote after receiving this form.
Rental Info
Which space do you wish to rent? *
How many guests are you anticipating? *
Is the rental use for the benefit of a non-profit or charitable cause? *
Name of Organization or Charity (if applicable)
Rental Date Requested *
(If you are requiring multiple dates, please complete this form for each individual date being requested)
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Rental Times
Please note: Your rental time begins when you want the venue to be unlocked and available for your use. You should leave yourself adequate setup and wrap time before and after your guests arrive. We typically do not allow access to the venue before 8AM, and after 1AM, but you can request special access times with the Rental Coordinator if they are required for your event.
Rental Start Time (please account for setup) *
Time
:
Rental End Time (please account for clean up) *
Time
:
What time does your event open for guests? *
Make sure you have left enough time between when your rental begins and when guests will arrive, for decoration, set up, etc.
Time
:
Ticketed Events at BAE
Rental events at BAE that require ticketing for guests, is handled through the Bangor Arts Exchange box office. This includes all online and in-person ticket purchasing arranged in advance or on the day of your event. For advance ticketing we have a one time fee of $50 + a per ticket venue fee of $1.00 for each ticket sold (which is deducted from your final settlement). For box office assistance at the event, we have a one time fee of $25 to cover materials + staff time required for BAE staff to be on site to run the box office at the event staff rate.

Please note: Additional service fees for online purchases through our ticketing provider include 3.5% + $1.59 per sold ticket and a payment processing fee of 2.5% per order. These fees may be absorbed into your ticket price or "passed" on the consumer as an added fee beyond the base ticket price. 
Do you need help with box office or ticketing? *
Cleaning Fee
Please be aware that all events in the Ballroom with food & drink are subject to a $50 cleaning fee.
Food / Catering
You are welcome to arrange for any food or catering you wish for your event.
Are you planning on serving food? *
Please mark "yes" if you, or a caterer or other individual will be preparing and serving food of any kind.
Bar Service
Are you requesting Bar Service at your event? *
All beverage service is provided by the venue, including all alcoholic and non-alcoholic options. The venue has a liquor license and outside groups may not provide their own alcohol.
What time are you requesting Bar Service begin for your guests?
Time
:
What time are you requesting Bar Service end for your guests?
Time
:
Chairs & Tables
Please note: We do not provide linens for tables. Renters are welcome to arrange additional tables be delivered to BAE through a 3rd-party rental vendor. Please let us know if you have any questions!
Do you need chairs? *
How Many Chairs Are You Requesting?
Do you need folding tables? *
How many tables are you requesting?
Do you need cocktail tables? *
How many cocktail tables are you requesting?
Will you be bringing in additional tables yourself or through a rental company? *
If yes, how many tables will you be bringing in?
A/V & Sound
Do you need any sound production assistance for your rental? *
Do you need any A/V assistance for your rental? *
Do you plan to have any live entertainment for your guests?
Clear selection
Additional Info
Please add any other notes that help us understand your event!
Any additional information?
THANK YOU!
After submitting this form, someone from our staff will follow up with a summary and final rental quote! For any questions please contact us at info@bangorartsexchange.org or (207) 200-6881.
A copy of your responses will be emailed to the address you provided.
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