2023 Application for Non-Profit Organizations

Wakefield Farmers Market, Saturdays    9:00 a.m. - 1:00 p.m.    June 17 - October 28, 2023  

THIS IS NOT A VENDOR APPLICATION.

IF YOU ARE A FOR PROFIT BUSINESS DO NOT COMPLETE. WFM IS INVITATION ONLY.

Policy 

The Wakefield Farmers Market is a seasonal community event that prides itself on providing locally grown produce and helping local farms remain vibrant, promoting local businesses, and bringing neighbors together to commune, share resources, and support local business. The Wakefield Farmers Market also welcomes non-profit organizations free of charge to our vendor mix. 

Non-profit vendors must be a public charity or other non-profit organization based in Wakefield, that serves a basic human need (i.e. food pantry, Haiti relief) or provides educational information of human interest (i.e. health and safety). In general, organizations that charge fees/tuition for services do not fit our guidelines. Exceptions are organizations such as 4H and the Boys & Girls Club. 

Sale of goods requires organization to have liability insurance. Any sale of products must be approved by the Market Manager and may not compete with market vendors. Allowable sales of goods are limited to tee-shirts, raffles, donations, and memberships. Food or drink (with the exception of bottled water) may NOT be sold or given free. 

All organizations wishing to participate in the market must fill out application. Location will be at the discretion of the Market Manager. 

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Email *
Organization Name *
Organization Website *
Organization Address *
Main Contact Name *
Cell number for Market Day *
Date(s) Available
 *
Required
Description of Table Materials, Fundraising Items for Sale, and/or Educational Activities
 *
Will you have items for sale? *
Description of Table Materials, Fundraising Items for Sale, and/or Educational Activities
 *
If selling - please include liability insurance information

Guidelines: 

1. Must be a local non profit group or a locally active branch of a larger organization that serves a basic human need, provides educational information of general interest, or offers cultural programming. 

2. Participation is no more than once per month, with the number of visits determined by the Market Manager. 

3. All nonprofits must provide and use their own 10x10 tent, table and chairs and send personnel who can handle all  aspects of setting up and breaking down the equipment and bring out any trash created. 

4. You must provide clearly visible signage in front of your tent identifying your non-profit. 

5. Non-profit organization participants must be at the market 45 minutes before the market opens for set up, have completed set up at least 15 minutes prior to the Market Day opening time, and must stay at their tent and keep the tent up until 1pm, regardless of weather or turn-out. Market is open rain or shine. 

6. The Veterans Field parking lot adjacent to the Market and the spaces along North Ave adjacent and near the market area are for VENDORS AND CUSTOMERS ONLY! You can use them for drop off and pick up, but please park in one of the lots at either end of the WMGLD building across the street, further up North Ave, or in the Lakeside parking area  adjacent to the cemetery. 

7. Sales or fundraising must be approved by the Market Manager. The sale of items such as t-shirts and wristbands,  memberships, and licensed raffle tickets are generally allowed. No food or any beverage with the exception of bottled water can be sold or given for free. Donations may be accepted but not aggressively solicited. 

8. Non-profit organizations may not approach or shout out to customers passing by and Information may only be  distributed at the non-profit tent. 

9. In the event of severe weather the market will close at the Managers discretion and you will be notified as soon as  possible via the cell phone and email supplied on the application form. 

10. Liability insurance is strongly recommended and required if selling any merchandise. 

11. In lieu of a fee or donation to the Market we ask you to advertise the Wakefield Farmers Market on your web site or marketing materials.

*
Required

Agreement 

By signing this agreement, participants acknowledge that they have read the above Policy and Guidelines and agree to  abide by said policy and guidelines and decisions of the Wakefield Farmers Market Manager or other representatives of the  Wakefield Farmers Market. 

Participants agree by signing to accept the following hold harmless clause: 

All authorized nonprofits participating in the Wakefield Farmers Market agree that they are independent operators and not partners or participants in a joint venture, and shall be individually liable for any loss, personal injury, deaths and/or any other damages that may occur as a result of the nonprofit’s negligence or that of its employees, volunteers, agents, or  associates. All nonprofits agree to indemnify and save the Wakefield Farmers Market, and its volunteers, the Wakefield  Farmers Market Manager, Wakefield Climate Action Project, Inc., and the Town of Wakefield harmless from and against any  loss, costs, damages and other expenses, including attorney’s fees, suffered or incurred by reason of vendor’s negligence  or intentional misconduct or that of its employees, agents and associates. It is required that each vendor carry his or her  own business and product liability insurance. Furthermore, vehicle liability insurance is required to cover any vehicle used at  the Wakefield Farmers Market.

Signature (type name) & Date:


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