Using Photographic Images of Children – Seeking your Consent
Photographs and videos will only be collected and stored with a documented lawful basis.
Photographs and videos will be used where they are deemed essential for performing the public task of the school. Where photographs are required for other purposes, these purposes will documented and explicit consent sought.
The retention period for photographs and videos is documented in the school’s retention policy. At the end of the retention period photographs will either be destroyed, or may be retained for archiving purposes in the public interest.
Where local media come into the school to take photographs, we will ask for consent for that specific purpose beforehand.
Where photographs are used as part of a display we will not accompany the photograph with any other identifiable information such as full names.
Photographs and video will only be taken using school equipment and will represent the school and children positively – inappropriate, negative, embarrassing or distressful photos will not be used.

Events
During Extra Time events, we recognise that parents, carers and family members may wish to make videos. The Data Protection Act does not stop parents from taking photographs or making recordings at events but, parents are not permitted to take photographs or to make a recording for anything other than for their own personal use. Recording and/or photographing, other than for private use, would require the consent of the other parents whose children may be captured on film. Without this consent The Data Protection Act would be breached. Parents are therefore not permitted to put images that involve children, other than their own, on any social media website or platform.

The school may take photos or make recordings which may ‘capture’ the audience at events and consent of individuals to publish is not necessary in this case. However, the school will inform parents/carers that photographs will be taken, by way of letters and information sent home. Photographs will not be used that would impact on your rights and freedoms and, you do have the right to object if you are on a photograph that you do not want used. Please contact the school office in this case.