2023 Vendor Application Form
SPARTA NEW JERSEY RENAISSANCE FESTIVAL
September 9-10, 16,17 and 23-24, 2023

Comprehensive Merchant Guide (Updated for 2023)

We have added a third weekend!
The past five years have been a great success thanks to the many vendors, entertainers and patrons who have been with us. Our attendance is now to a place where we feel confident enough in our growth to add a third weekend. Each year shows a larger attendance than the last and this year even our one rainy day had a good turnout. We hope that you can join us for all three weekends!    

Marketing
Each year we have been investing a great deal of our budget into advertising the festival. We are eager to build a large and solid foundation to grow on and will continue to invest just as heavily into our marketing every year.  Our patron attendance has been very steadily increasing each year, and we will continue to push hard on the advertising to get more and more people through the gate to purchase your wares!

Price to vend
Our vendor prices depend on the amount of space your booth will occupy.
14x14 or smaller = $200 per weekend. ($100 per day)
larger than 14x14 = $250 per weekend ($125 per day) 

Set-up and Clean up
You will be allowed to come onto the site up to four days before the faire, in order to set up your booth. Your booth must be set up, and your car removed from the faire area no later than an hour prior to the faire opening. For clean up, you will be allowed to bring your vehicles onto camp after the close of faire. You will have up to three days after the end of faire on Sunday to completely remove your set up from the site.
          There will be faire staff on site every day of the week prior to faire from 10am to 6pm. If you are setting up the morning of the faire, we ask that you unload everything at your vendor space and then immediately park your vehicle in the vendor parking area before actually setting up your booth (exceptions to this can be made if you arrange ahead of time). In the event that you are setting up the morning of the faire, please allot yourself plenty of time to complete your set up prior to the gates opening at 10am.

Rain or Shine
While we will be hoping for beautiful and perfect weather, our event takes place as intended in every aspect regardless of how good or bad the weather actually is on the weekend.

Security
We will have security patrol the fairgrounds during the faire hours ONLY. You MUST secure your merchandise at the end of every faire day. You MAY NOT leave your merchandise unsecured and unattended in your booth at night as we will not be able to adequately keep an eye on every tent at every moment. If you are not choosing to sleep inside your vendor tent, then all merchandise must be secured in either locked, unmovable containers or secured in your vehicle during off hours.

Vendor Parking
There will be a designated vendor parking area that will be located inside the property, allowing us more parking for faire goers. If you believe that you will need access to your vehicle to leave the site during the faire, then please arrange with us to park in the normal parking area.  

Overnight Sleeping
If you wish to sleep overnight on the site you may do so.  If you are traveling from afar and wish to stay at the camp in-between the two weekends this option will be available at no extra cost, however you will need to notify the vendor coordinator of your desire to do so ahead of time.

Leaving equipment between weekends
In between the first weekend and the second you will be allowed the option to leave your set up in place. You MUST remove and secure your merchandise or any valuables, but leaving your decorated tent and or furniture in place should be fine if you wish to do so.  Tents should be lowered to prevent wind damage. Unless the tops are extra tight, they should be loosened to prevent rain damage. 

Atmosphere Expectations (UPDATED)
We have reached a point were we now need to be more strict on tent and booth aesthetics. We do not require period style tents, however we do require that you dress up any pop-ups to look less modern. This can take the form of adding burlap, ivy or netting to cover parts of your tent.

Sponsored Vendor
If you wish for your company to be an official sponsor of our faire for this year, the sponsorship fee for vendors will be an additional $100, which will cover all three weekends of the faire. This year we have very clearly laid out the benefit of sponsorship and have listed it below:
1) We will place your logo and link more predominantly on our website.
2) We will promote your business through a post for our six thousand plus local followers on Facebook.
3) You will be allowed to place a stack of your advertising material or cards at our "Town Bulletin Board" during the faire.
4) You will be given the opportunity to be a part of an interactive activity in the faire designed to drive more traffic to your booth.
5) You will have priority on booth placement.
6) You may ask for extra assistance from faire staff (such as someone to watch your booth during bathroom or eat breaks).  

Participating Vendor - The Great Vendor Raffle!
We will be running a raffle intended to encourage faire goers to open their wallets and spend money at this faire. As a vendor at our faire you will be required to participate. You will be identified as a participating vendor and will be given a special hole punch. For every ten-dollar threshold spent at a participating vendor, the faire goer may have a hole punched on their raffle card. For every ten punches they acquire on a single card, they may enter that card for a chance to win a gift certificate for 25, 50 and 100 dollars that they may use only at participating vendors. These prizes are paid for by the faire itself and bears no extra financial cost to you. Not only does this encourage attendees to decide that this should be the faire they make purchases at, it also creates the possibility of up to three hundred dollars in additional sales that will be covered by the faire. If a winner decides to use their prize at your booth, then at the end of the faire weekend you can hand these certificates to us, and you will be immediately paid back that amount in cash.

We Keep the Money In-House - Ren Faire Vouchers
The Sparta NJ Ren Faire creates official vouchers in denominations of five and ten dollars. We reward patrons and volunteers with these vouchers throughout the weekend. As a vendor you will be expected to accept these vouchers as you would cash and hand them to us at the end of the faire for a full cash conversion. We have found that this practice allows us to keep the money in house so that it is spent at your both instead of being spent off site. This was met with huge success the last several years and we are excited to see its continued success be a benefit to you. You will be provided with a sample voucher so you know what to expect.

Liability and Insurance
The campground and the faire will not be liable for any accidents or incidents. Part of your application will be to sign a waiver of liability. It is always in your best interest to have vendor insurance. If you are new to vending and would like help with looking for vendor insurance, please ask us and we will be happy to help point you in the right direction to start looking.

For any and all vendor inquiries, you may e-mail SNJRFVendorCoord@gmail.com and james@knightrealms.com.

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Email *
Your Personal Name *
Your Business Name
What is your FEATURE product? 
Choose between 1 to 3 ONLY.
 *
Required
Please describe the feature products you have checked above.
Please describe any secondary or peripheral products you hope to sell? (These are items that make up less than 25% of your overall displayed inventory)
Please provide us with a link to your website and or facebook page.
Do you wish to be a "Sponsored Vendor" for this years faire? (See Merchant Guide above)
Clear selection
Have you read about and do you understand "The Great Vendor Raffle" and our "Ren Faire Vouchers" (See Merchant Guide above)
Clear selection
We prefer vendors who can vend for all three weekends, but we will still consider vendors who can only vend for one or two. Which of the following pertains to you?
If you have any booth placement requests, or special requests of any kind, please note those requests here: 
Please note that due to limited available space, highest traffic areas need to be offered to sponsored vendors first. 
Roughly what size is your booth space estimated to be?
Add any further notes below:
Vendor Agreement
If you are approved to vend at the Sparta NJ Renaissance Festival you must pay this years' vending fee for each weekend you will be vending. If you wish to become a Sponsored Vendor, please add an additional $100.  If you are approved you should send in your vendor fee as soon as possible as it officially reserves your spot at the faire and it is how we pay for the advertising to get more people through the gate. Payments must be made within thirty days of being approved.  If you are approved, you will be contacted and given options on how to pay your vendor fee. Refunds are only offered in the event that a vendor withdraws from the faire a minimum of sixty days prior to the faire.

If you are unsure of any details of this application or details surrounding the faire, please contact us directly to get clarification before completing this application. You may e-mail SNJRFVendorCoord@gmail.com for any and all inquiries.

Signing and dating below signifies that you have read all pages of the information in this guide and understand all responsibilities laid out herein. Signing and dating below also signifies that you agree not to hold Camp Sacajawea LLC or Sparta NJ Ren Faire LLC liable for any injuries, accidents or losses of any kind.

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Thank you!
We will review your vendor application and will contact you!
A copy of your responses will be emailed to the address you provided.
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