CCSD Board of Trustees Written Public Comment Submission Form

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This form is to be used for those wishing to address the board electronically.

Please note, this google form is for electronic comment. Individuals who wish to comment in person, can register in person in the lobby of 75 Calhoun Street. Registration will open one hour prior to the start time of each Board meeting. Speakers may only register themselves to speak and are limited to one timeslot.

Policy BE Board Meetings.

Issued 9/21

Purpose: To establish the basic structure for the conduct of board meetings.

All board meetings shall be conducted in accordance with the South Carolina Freedom of Information Act (FOIA). All board meetings, except those in executive session, are open to the public.

Public Comment

Any individual who desires to appear before a regular meeting of the board shall sign in prior to the 5:15 p.m. open session and will be allowed a maximum of two minutes to address the board. A maximum of 30 minutes shall be provided for public comment to the board. If the list of those signed up to speak exceeds 15 names, the 30-minute period will be divided equally among those speakers. Each speaker shall be allowed a minimum of one minute. In the event that all speakers cannot each be afforded one minute within the 30-minute period, the period may be extended only by board vote.

A suitable visible timing device shall be employed and it shall audibly mark the end of the presentation period.

No speaker may use the public comment session for personal or derogatory comment of any individual, to discuss personnel matters, or to discuss matters otherwise private or confidential. Speakers are to discuss issues, not individuals. Issues addressed should reflect business that is before the board and/or is relevant to the district. The chairman or their designee is authorized to terminate any speaker’s time who does not observe this policy.

Those wishing to address the board electronically may continue submitting public comments via electronic form once the agenda has posted and at least one (1) hour prior to the scheduled start of the meeting. The form will request information similar to in person sign in. Comments will be summarized by noting which agenda items were addressed and approximately how many spoke for and against specific agenda items.

If considered necessary, the superintendent or their designee shall make a clarifying statement at the end of public comments in order to alleviate any confusion about the district’s policies and protocols, including matters of public health and safety.

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