Mayfair High School Band Boosters Nomination Form for 2022 Booster Board Positions
It is time to elect Booster members to serve in Board positions during the upcoming school year. Please think of qualified people that you can nominate for a Board position, or consider running for the Board yourself.

Please make sure the person you nominate is willing and able to fulfill that position.  Nominees must be current Booster members in good standing who have paid membership dues.  Nominees will be given the opportunity to join if they are not already a member.  Below is a description of each Board position and the duties according to the Mayfair HS Band Booster Bylaws. Please type your nominee(s) in the spaces provided.

The nominations will be closed on March 15th. The slate containing all nominees who have accepted their nomination(s), will be posted online by March 22nd.  Voting will take place at the April Booster meeting: April 19th.  All positions, including vacancies on the slate of nominees, will be open for nominations from the floor on April 19th.  All eligible voters must be paid Booster members by March 22nd.
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PRESIDENT
The President shall preside at all meetings of the association and of the Executive Board. He/She shall be a member ex-officio of all committees and, with the ratification of the Executive Board, shall appoint the Chairpersons of the Standing Committees as well as the appointed Board member positions. He/She shall prepare the annual budget along with the Treasurer, Financial Secretary, incoming officers of said positions, and Band Director. The President shall also facilitate the annual inventory report with assistance from the Second Vice President and Band Director to be presented at the April meeting.
FIRST VICE PRESIDENT
The First Vice President shall act as an aide to the President and shall perform the duties of the President and the Second Vice President in the event of his/her absence. The First Vice President shall coordinate the public relations and publicity of the association, as well as scheduling volunteer support for all IMD events that require volunteers. Examples of events include, but are not limited to football games, parades, field show tournaments, and festivals.
SECOND VICE PRESIDENT
The Second Vice President shall act as an aide to the President and shall perform the duties of the President and the First Vice President in the event of their absence. The Second Vice President shall coordinate the volunteer support and delegate duties for all IMD events that have concessions and/or hospitality. Examples include, but are not limited to Back to School Night concessions, field show tournaments, festivals, and summer school snacks. The Second Vice President’s responsibilities shall include the purchasing of food and supplies related to said events as well as maintaining an inventory of related items.
TREASURER
The Treasurer shall receive all monies for the association and shall deposit them in the name of the association in a bank approved by the Executive Board. The Treasurer shall pay out sums only on Board approval. Checks shall be signed by two members of the Executive Board. The Treasurer shall keep an accurate record of receipts and reimbursements and shall present a statement of account at every meeting of the association and when requested by the Executive Board. The Treasurer shall make a full annual report to the association at the April meeting. The Treasurer shall also maintain a current list of Active Members. The Treasurer shall present all financial documentation to the district and the tax accountant in the fall. They shall prepare the annual budget along with the President, Financial Secretary, incoming officers of said positions, and Band Director.
FINANCIAL SECRETARY
The Financial Secretary shall in the absence or disability of the treasurer perform all duties of the treasurer and, when so acting, shall have all the powers of and be subject to the restrictions of the treasurer. The Financial Secretary shall also keep and maintain adequate and correct books and records including all receipts and disbursements and showing each activity separately, as well as a complete record of all funds related to Booster/Student fundraisers and the Mayfair Hosted Field Show tournaments. They shall prepare the annual budget along with the President, Treasurer, incoming officers of said positions, and Band Director.
RECORDING SECRETARY
The Recording Secretary shall keep an accurate record of the proceedings of all meetings of the association and of the Executive Board. He/She shall be prepared to refer to the minutes of previous meetings, and shall prepare a summary of unfinished business for the use of the President. The booster meeting minutes will be prepared and sent to the corresponding secretary within 10 days for membership distribution. The Recording Secretary should have a current active members list, made available upon request.
CORRESPONDING SECRETARY
The Corresponding Secretary shall, at the beginning of each new Marching Season, establish a means to communicate to parent’s information and requests for all events including notification of Booster meetings. He/She will send out booster meeting minutes each month after the Recording Secretary has completed them. The Corresponding Secretary may be called upon by the Band Director and/or Executive Board to relay other IMD related information at any time. Alternative means of communication may be used while under approval of the current Board. The Corresponding Secretary should have a current active members list.
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