LHVH Booking Form

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LHVH Booking Form

You will automatically receive a copy of the information provided to the email given below.

Before submitting your booking request make sure you have:

a. Checked the online calendar for availability

b. Read the Booking Rates and the T&Cs

c. Read the Privacy Policy information on how we manage the information you provide

Email *

Purpose of Hire eg Birthday Party, Remembrance, Club, Activity etc. *

Name of hirer *

Address (house name/number & street) *

Village *

County *

Postcode *

Contact phone number (mobile preferred) *

Hiring Status *

Resident

Non-resident

Commercial

Other

Required

Main Hire Facility *

The Oak - Main Hall

The Elm - Meeting Room

The Ash - Therapy room

Car Park only

Other

Required

Additional Hire

Kitchen

Surround sound

Cinema screen, HD Projector and surround sound

Streaming Studio

Marquee

Other:

External Hire

Plates

Glasses

Cutlery

Chairs

Tables

Other

Date of hire requested *

YYYY

Time from (need doors opened) *

Time

Time to (need doors closed) *

Time

Will the event be open to the general public? *

Is intoxicating liquor to be sold in the Hall during hire?

(If yes you will need a Temporary Event Licence)

What type of music will be used at the event? *

DJ / Entertainer - name and contact details.

Will the event be attended by children (under 16yrs) *

Named child supervisor(s)

Name of Safety Officer

(In accordance with Fire Regulations and to ensure the safety of hirers and guests, you are required to nominate a Safety Officer.)

Address of Safety Officer (if not the same as the hirer)

Agreement

a. I am over 21yrs of age. I understand that this contract of hire is between me and the Village Hall Management Committee, without regard to any responsibilities which I may delegate. This agreement is legally binding.

b. I fully understand that I shall be personally responsible for enforcing the regulations set out in the Booking T&Cs, for safety, and any loss or damage caused during the whole period of occupancy, and compliance with the Waste disposal requirements.

c. Members of the Village Hall Management Committee can, at any time, enter the premises during the period of hire for Health & Safety purposes.

d. The hall is to be left in a clean and tidy condition at the end of the booked period of hire to the satisfaction of the caretaker.

e. A deposit is required to secure the booking and the date will remain available until this is received. This deposit will be returned at the Committees discretion after the event, but may be forfeit and additional charges incurred in accordance with the T&Cs.

If the hirer is not to be present for whole of the hire, the delegate, who must be over the age of 21yrs and named below, will accept responsibility on their behalf.

I (type your name below) have read, and by submitting this form, agree to the Village Hall requirements and regulations as in place in September 2022 *

Data protection

Data collected is held by the booking secretary electronically for the sole purposes of managing the booking and will not be used for any other purpose.

A copy of your responses will be emailed to the address you provided.

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