Details & Fine Print-Deadline for submission is 2/28/24. Grant application is to be completed using the on-line link. No paper submissions will be accepted.
-Grant funds can not be used for the enhancement of labor, salaries or administrative costs.
-Submitting a request does not guarantee you will receive funds. Events should not be dependent upon receiving funds in order for it to occur.
-All events must be held in Orange County and the ability for the general public to attend. Ticketed events are acceptable.
-Significant alterations to the event after approval of grant will require review of the grant application by the CVB Board of Directors. Failure to complete a project will result in full reimbursement of dispersed funds back to the CVB.
-Funds are intended to be spent within the grant calendar year and should not be stored for other organization events or for future use. They should be spent on the event in the year the funds are granted. If funds are not utilized they should be given back to the OCCVB.
-If awarded funds, the CVB logo, telephone numbers, and website information will be placed on all printed materials, digital advertisements, social media, and/or websites. A sample of advertisements, press releases, brochures and all other promotional material must be submitted with the grant application. If this is a first year event or current materials are not available, a detailed marketing plan is required for submission. Marketing specifics as listed above must be adhered to.
-The CVB will be allowed a physical space during the event for a booth, table or similar set-up if desired.
- The event applying for sponsorship dollars must show growth from year to year. A cycle of three years has been set to see the growth. After that time if the event does not prove to be growing, future grant dollars may not be granted.
-Tourism Grant funds are distributed to businesses, not individuals. Included in the funding must be the organization’s tax ID number. If the event is not held, funds are to be returned to the CVB within 30 days.
-For first year events, 25% of grant funding may be withheld until after completion of the event and event recap submitted.
-The CVB may contract to have the event professionally surveyed or engage in professional questioning of event attendees to determine the visitor perception of the event. The CVB will contract organizers at least 30 days in advance to make arrangements for times and locations.
-If funds are awarded, it is the applicant's responsibility to submit copies of all required permits, licenses, etc for the events and a copy of Certificate of Liability Insurance indemnifying the CVB, Board of Directors and staff from claims for the specific event. These are required 30 days prior to start of event.
-The CVB may request an event presentation from your entity prior to funding being awarded. If so, the presentation will take place at the Board of Directors Meeting in either April or May.
-If you are awarded funding; within 30 days of the conclusion of the event, the organization must submit a post event recap. VFLWB will contact you with a reporting link after your event. It may be requested that this event summary be presented in person to the CVB board. Failure to provide summary could negate future funding consideration.
