MISchoolData FERPA/HIPAA Quiz/Access Form

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Please complete this quiz. When finished, please review the information and then submit your form and review the answers.

Email *

1. Schools must provide a parent with an opportunity to inspect and review his or her child’s education records within 60 days of receipts of a request. *

1 point

True

False

2. Schools must individually notify parents of their FERPA rights by mail. *

1 point

True

False

3. When a student turns 18 years old and the rights under FERPA transfer from the parent to the student, the school must obtain consent from the student in order to disclose grades and other education records to the parents. *

1 point

True

False

4. In a legal separation or divorce situation, both parents have the right to gain access to the student’s education records. *

1 point

True

False

5. A school may designate and disclose any information on a student as “directory information,” as long as the school notifies parents and provides them with an opportunity to opt out. *

1 point

True

False

6. Teachers may post grades by student name or social security number. *

1 point

True

False

7. To be considered an “education record,” information must be maintained in the student’s cumulative or permanent folder. *

1 point

True

False

8. When a student transfers to a new school, the former school is required to send the student’s education records to the new school. *

1 point

True

False

9. A parent of a former student has the same right to inspect and review the student’s education records as a parent of a student currently attending the school. *

1 point

True

False

10. Schools are required by FERPA to maintain a student’s transcript for 5 years. *

1 point

True

False

11. School nurse records are not subject to FERPA, but are subject to the HIPAA Privacy Rule. *

1 point

True

False

12. The disclosure of student immunization information to an outside agency such as a state health department is governed by FERPA, not HIPAA. *

1 point

True

False

13. Records created and maintained by a school resource officer or law enforcement unit are not subject to FERPA. *

1 point

True

False

14. FERPA grants parents the right to have a copy of any education record. *

1 point

True

False

15. The following would be an acceptable release of information without the parent's consent. Check each one that would be an ACCEPTABLE release. *

1 point

A - To the state department of education in relation to an audit or evaluation of state-funded education program.

B - To the student

C - To any school official within the school district

D - To potential employers or honor organizations attempting to verify grades, class rank

E - To the local newspaper, regarding the final results of a student disciplinary hearing

F - To a college at which the student intends to enroll, and the request is for the student’s GPA

Required

16. Medical Records that are exempt from FERPA’s definition of education records are also exempt from coverage by HIPAA. *

1 point

True

False

Please enter your first name. *

Please enter your last name. *

Please enter your district email address. *

Please enter a phone number where you can be reached. *

Enter your MILogin Third Party account name (if known). *

This is the MILogin account that you have created with the state of Michigan. If you do not know, please enter "unknown".

District Name *

School Building *

Select the Primary Building that your role is in.

Position in the District *

Role in MISchoolData *

Select the role that would best describe your access level to MISchoolData.

Superintendent or Designee for Approval *

If you do not know who this would be, please type in "Unknown".

Superintendent or Designee Email Address *

If you do not know, please type in "unknown@oaisd.org".

Signature - Please Type Your Full Name Here *

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