Memorial Hall booking form
PLEASE CHECK AVAILABILITY WITH US PRIOR TO SENDING IN THIS FORM. THIS FORM IS FOR CONFIRMATION OF YOUR BOOKING DETAILS, NOT FOR ENQUIRIES.  

If you have any questions, please contact us on 01582 832541 or email us at info@wheathampstead-pc.gov.uk.

Before filling in this form, please be aware of the following:

- In accordance with our premises license, we do not allow parties for 18th/21st birthdays.
- You must only be in the building for the hours that you have paid for, because 1) we may have booked in other hirers before/after you and 2) you are only insured for the hours you have been invoiced for.
- If your function will include the sale and/or consumption of alcohol, then you must inform us. The Parish Council reserves the right to refuse your event  

There is a space at the end of the form if you feel you wish to add any information in relation to your booking.

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Email *
Date completing form *
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Name of person responsible for hiring *
Organisation (if applicable)
Address *
Please include town and postcode as we require this for invoicing.
Contact number *
Brief description of function/event *
Date and start time *
We are only concerned with the times that you will be in the building. Please tell us when you wish to enter and exit the building, NOT the times of your actual event.
MM
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DD
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YYYY
Time
:
End time *
Time
:
Additional date/time
This will be anything that you are booking on a different date to the one above, such as for cleaning the next day and/or set up the day before the event.
Is this a regular booking/more than a solo event? *
You will need to send us a separate email detailing all the dates that you require. If you have not already checked availability with the office, please do so BEFORE submitting this form. You can use this form to enter the first booking time and date. We will thereafter add future dates to our diary.
Approx no. of persons attending *
Floor Plan
Rooms required *
See website for hire charges and room capacities. Tick all that apply.
Required
Do you require additional set up of the rooms - eg tables and chairs laid out? This will be an additional cost (usually 1 hour room hire fee). If so please tell us what you would need.
Hiring discounts - do you qualify? *
We offer a reduced rate to residents of Wheathampstead (AL4 8) and regular hirers (after an agreed period of time). Please confirm which category you fall into so we can invoice you accordingly. This is best discussed with us over the phone prior to completing this form if possible.
Required
Alcohol *
Will your event include the consumption of alcohol? Please specify below. If you choose the first option, the Designated Premises Supervisor will be in touch to discuss the next steps. If alcohol is sold without our knowledge or permission, you will be in breach of our Premises License and risk incurring a penalty of up to £2,000. Full details can be found on our website.    
Agreement *
By ticking the box below, you are confirming that 1) you have READ AND ACCEPTED the Conditions of Letting (found on our website), 2) you agree to pay a 20% deposit within 7 days of receipt of the first invoice, plus a refundable damages deposit of £50 or £100 (see section 3.0 of the Conditions of Letting), 3) you agree to pay the outstanding balance within 7 days prior to your booking date, 4) you agree to complete a supplementary licensing form if alcohol is to be sold during the event and 5) you are over 18 years of age.
Required
Refundable deposit - bank details *
For us to refund your damages deposit, please provide your bank account details. You must include the name on the account, sort code and account number.  
Use this box for anything you wish to add
A copy of your responses will be emailed to the address you provided.
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