2024 Reservation Request for Camp McDowell
Please fill out this form carefully & completely for any event you wish to schedule. Use a separate form for each event. Check out the latest Rates at https://campmcdowell.com/conference-center/pricing-policies. 2024 Rates are subject to change at the first of the 2024 calendar year, if you are making a reservation in the prior year, you will be notified if this change is likely to occur. 

NOTE: This form is for Conference Center Events only. If you are planning to attend  the Environmental Center, Farm School, or the Folk School, do not fill out this form.  Please visit our website for other program registrations. If you are an individual trying to register for an event being hosted at Camp McDowell, or interested in an individual event such as a wedding do NOT fill out this form. Please contact wonderful@campmcdowell.org.
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GENERAL INFORMATION
NAME OF EVENT *
GROUP COORDINATOR *
EMAIL *
PRIMARY PHONE *
NUMBER YOU EXPECT TO ATTEND *
AGE RANGES OF ATTENDEES *
DINING HALL MEALS *
Please tell us which meals you will be eating in the dining hall.                                                                                             EXAMPLE: Friday Supper through Sunday Lunch
Arrival/Departure
Traditional arrival times are 3pm and departure 9am. Please note that other groups are scheduled around your arrival and departure time. Any alterations you would like to make to these times, apart from your original request MUST be approved through the Conference Center.
TIME OF ARRIVAL *
Time
:
TIME OF DEPARTURE *
Time
:
EVENT DATE
Please list 3 optional dates for your retreat.
Example- March 9th, 2022 through March 11th, 2022
1st CHOICE OF PREFERRED DATES *
2nd CHOICE OF PREFERRED DATES *
3rd CHOICE OF PREFERRED DATES *
LODGING PREFERENCE
Please select 3 lodging options for your retreat. If you are not aware of our different lodging options, please visit our website at https://campmcdowell.org/overnight-accommodations!

Pricing varies depending on lodging location. Please visit our website for more information on pricing.
1st CHOICE OF LODGING *
Required
2nd CHOICE OF LODGING *
Required
3rd CHOICE OF LODGING *
Required
SET-UPS AND ACTIVITIES
Camp McDowell will provide your initial set up. Any alterations to the space must be done by your staff or volunteers.
SPECIFIC NEEDS
MEETING AREA SET UP
Clear selection
RECREATION (Requests only. Activities are not guaranteed; confirmed 2-3 weeks out from date of retreat)
How Did You Hear About Us?
Reservation Terms
Please read all terms and select "I agree" to continue. If you have questions regarding the terms of submitting a reservation request please email wonderful@campmcdowell.org
1. We do not accept requests for specific buildings, only areas of lodging (Miller, Parsley, Stough). Before arriving at Camp McDowell, we will assign your meeting areas and lodging based on all conference group needs, the size of groups, and the spaces available. While we try to accommodate every request and need, we are not always able to grant your first choice of lodging areas and/or dates. Please note, we reference past invoices to help assign lodging.

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2. Camp McDowell will provide lodging for the number you expect to attend. If your group surpasses your reserved number, we can not guarantee lodging unless you first confirm with us.
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3. Fee based recreational activities are special requests. We currently utilize seasonal employees and must depend on their availability to confirm. We typically can not confirm until 2-3 weeks out.
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4. To help us serve you better, the final number of attendees must be submitted at least 7 business days before your arrival date. The minimum number of meals for which you will be charged is the number you provide 7 business days before your arrival date. 
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5. Due to health department and insurance policies, PETS ARE NOT ALLOWED ON CAMP PROPERTY. Unfortunately, if they are present on campus, we will ask you to take them home immediately and your group is subject to a large fine. It is your responsibility to convey this policy to all participants in your group.
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DEPOSIT POLICY
1. Deposits are due within 30 days of the receipt of your Reservation Confirmation.

2. Deposits are not required of groups sponsored by the Diocesan office; however, groups will be billed for a deposit if cancellation occurs within 60 days.

3. Deposits are refundable up to 60 days before the day of the retreat. Any extra fees put towards the retreat will be non-refundable after the 60-day mark as well.

Please see the deposit categories below.

A. Groups with an estimated invoice total of $5,000.00 and above will pay a 5% deposit fee. (Of estimated total) This deposited will attribute to your final cost.

B. Groups with an estimated invoice total of less than $5,000.00, will pay a flat fee between $100.00 and $150.00, depending on the number of participants. This deposit will attribute to your final cost.  
RESERVATION TERMS AND DEPOSIT POLICY ACKNOWLEDGEMENT *
Required
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