Chertsey Show Public Catering Tender
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Please complete this form to provide your tender to cater at Chertsey Show on the 10 and 11 August 2024 being held at The Meads, Mead Lane, Chertsey, Surrey, KT16 8LN (This is not a postal address, please do NOT send correspondence here).

On submission of this form all traders are required to email the required documents to the Trade Stand Manager, who will then confirm or decline the tender for public catering, on acceptance an invoice will be issued by email for payment within 30 days of your application. (Please note we are volunteers and have day jobs so response time may be slow).

All bookings are subject to Chertsey Agricultural Association's Traders Terms and Conditions click the link or request by emailing: publiccatering@chertseyshow.org.uk

Other documents available:

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Email *
Public Caterer Details:
Trade Name: *
This needs to be the name registered with the trading standards for the food unit being provided, note CAA policy is NOT to allow sub letting under the terms of agreement. As all bookings have to be checked for compliance by the local council Food hygiene standards agency.
Please indicate the Public Catering options you are able to provide,  please select all the applicable options: *
Note: In the occurrence that you select to provide a specific option, then sub let or fail to provide the agreed option you will not be invited to tender for future Shows.
Required
Please give an indication of the prices for the proposed food options: *
Please note: Requests for Ice Cream, Coffee/Tea/Hot Chocolate and the Sale of Alcohol to consume on site are already reserved by our regular traders, and we are unable to accommodate additional vendors.

Where possible we try to avoid duplication, except where required to cover the different areas of the showground, requests will be dealt with in the order received.

Please email publiccatering@chertseyshow.org.uk should you want to check if a trader is already doing what you would like to offer.
Contact Information:
Contact Name *
Contact Email (if different to above)
Full Postal Address  (for sending passes & show information to):
Building Name and House number and Street *
Please use commas or spaces to separate, don't use the return/enter key.
Address line 2  (if required)
Town *
County *
Post Code *
Would you like the vehicle passes held at the Trade Gate for collection?
Information packs with a printable vehicle pass will be emailed to traders for them to print, please indicate if you need us to hold a printed copy for you at the gate.
Clear selection
Contact number (for any queries relating to your booking) *
Is there a contact number that can be shared with members of the public if requested:
Mobile number (for contact by the CAA Trade stand team on the Show days) *
Pitch Frontage required:   (All pitches have 6m depth, with space for a vehicle to park behind) *
Note:   price is for the weekend, as this is a 2 day show
On Site Security questions
These are required so that our security officers can control authorised entry to the showground and know who will be on site overnight.
Do you need a second vehicle pass?  (for bringing in stock) *
Vehicle details:
Please provide the Registration number, make & model of each vehicle being driven onto the showground
Will the staff attending be the same on both days, or will you have different staff on Saturday to Sunday?
Clear selection
How many passes are required?   Note: First 2 exhibitor passes are included, EXTRA weekend passes will be charged at £10 each: (so if you select 3 you will be charged £10 for 1 additional pass, 4 you will be charged £20 for 2 additional passes etc.) *
Passes will be issued as selected in the previous question, so select the second option above if you need separate passes for staff on Saturday to Sunday. Otherwise you will receive the selected number of weekend passes.
Will you be staying overnight on the Showground? *
Under Fire Safety guidelines caravans/campervans MUST be parked in the allocated camping areas4.
Health and Safety Compliance
Please ensure you have read the Health & Safety regulations contained within the Traders terms & conditions.
It is assumed that you are conversant with the provisions of the Health & Safety at work Act, insofar as they relate to our Show and that you will take every precaution to ensure the safety and welfare of staff (volunteers and any other associated workers on your pitch) and the public by supplying and implementing a Risk Assessment Plan.
Date Public Liability Insurance expires: *
Please use format  DD/MM/YYYY
After submitting this form you will also need to email the following documents to the Trade Stand Manager (publiccatering@chertseyshow.org.uk), note: your booking won't be processed/confirmed until these documents are received:
Food Traders: Which Local Authority are you registered with?
Food Traders: What is your current Food Hygiene Rating?
Clear selection
Where appropriate, If dealing with Children have DBS (Disclosure Barring System) checks been carried out?
Clear selection
Does your vehicle form your stand - opens out to display/serve product from?  *
For Fire control we need to know which pitches may have a vehicle within their pitch area.
Will you be using a Generator? *
Required
Please provide a rough list of each piece of Cooking/Electrical equipment being used:
Does all equipment to be used on the Showground have a current PAT (Portable Appliance Test) test sticker dated within the last 24 months? *
Do you intend to use a Calor or Propane gas cylinder on your Pitch or Overnight?   (select all that apply) *
Required
Will there be machinery in motion on your stand or other live mechanical or electrical demonstrations?
Please provide details of any machinery that will be in motion, or other live mechanical or electrical demonstrations that you plan to run over the Show weekend. Please ensure there is adequate signage, supervision and guards in place at all times.
Do you have appropriate procedures in place for dealing with accidents and emergencies? *
Where appropriate, do you have First Aid and Fire Fighting equipment on your pitch? *
Required
Please use this space to enter any additional information relating to your booking here:
ALL accidents on the Showground MUST be reported to the CAA Trade Stand Manager and the CAA Health & Safety Officer As soon as possible.
Data Protection and Declaration
The CAA take your privacy seriously, the information provided by you on this form and by email will be retained on computer for the purposes of administering your participation at the 2024 Chertsey Show, and any future Shows. The CAA will only share the information you have explicitly given permission for us to share with the General Public on our website, social media sites and in any CAA Publications.

Photos may be taken at the event which may include your trade stand, any such photos may be used for future publicity on our website, social media sites and in CAA Publications.

Applicants have the right to request that their details and any photos they appear in to be changed or deleted, please contact the Trade Stand Manager at publiccatering@chertseyshow.org.uk
When promoting the show, would you be happy for us to promote/share your Trade name, Website and Social media links, and public email?  (as provided in the next question) *
Please provide the exact Details you are happy for us to share (Phone Number, Public email address, Website and Social media links)   Note: The Phone number, if provided here, will only be shared as requested/needed by visitors.
Website:    (i.e. TheChertseyShow.com)
Public contact phone number:     (01932 123 123)
Public contact email address:    (i.e. tradestands@chertseyshow.org.uk)
Social media links:   (i.e. Facebook #ChertseyShow)
The CAA have a £25 refundable Rubbish deposit which will be returned shortly after the show as long as all rubbish is cleared from your pitch,  or the deposit can be retained to reserve your pitch for next year.
(An email to request the bank details for the refund will be sent 7-14 days after the Show) *
In submitting this Booking form you confirm you have read and agree to the CAA Traders Terms and Conditions and Privacy statement as defined above. *
Name, Position and Date *
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