SHSU School of Music Student Organization Acknowledgement Form

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This form is required by all SHSU School of Music student organizations and must be completed by the main contact for each organization in order to scheduled use of the atrium, classrooms, or ensemble halls.

Email *

ACKNOWLEDGEMENT: By checking this box, our student organization, as a whole, herby acknowledges they have read all the rules and regulations and will adhere to all guidelines as designated by SHSU School of Music. *

Yes, we have read the terms and conditions and agree to follow all the guidelines and rules listed.

Required

This form was completed on the below date. *

(Note: This form must be completed each semester.)

YYYY

Full Name of Student Organization *

Is this student organization recognized and registered through the SHSU Leadership Initiative? *

Yes

Required

Name of Primary Contact (First and Last) *

Note: The person listed here needs to be the only person who contacts the School of Music office in order to schedule rooms. This prevents multiple booking requests for the same organizations.

Email of the primary contact *

Phone Number of the primary contact *

Enter in the format of: (XXX-XXX-XXXX)

First and Last Name of Organizations President *

Email address of Organizations President *

This will be the email address added to our files. They may also be copied on notifications or group emails sent from the SoM office.

Phone Number of Organizations President Mobile number *

Enter in the format of: (XXX-XXX-XXXX)

What is this organizations purpose/mission? *

First and Last name of the main tenured or tenured track instructor/sponsor for this organization? *

NOTE: Each student organization MUST have a tenured or tenured track professor and or sponsor as their acting advisor.

What is the email address of the tenured or tenured track instructor for this organization? *

This will be the email address added to our files for your organizations president. They may also be copied on notifications or group emails sent from the SoM office.

SHSU SoM Organization Guidelines and Conditions for Room Usage: (By checking off each box your organization acknowledges they have read and understand the policy listed. Each box MUST be checked in order to schedule room usage.) *

The student organization must be recognized by SHSU Student Services to be deemed a recognized SHSU Music Organization

Each student organization MUST have a tenured or tenured track professor as their acting advisor.

The PRIMARY contact listed on this form should be the only student for your organization to submit scheduling request(s) for your organization unless otherwise noted or unless there are extenuating circumstances.

It is your organizations responsibility to notify the office if there are any changes regarding contact information.

Room requests must be sent a minimum of 2 business days prior to the date being requested. For organizations requesting re-occurring room reservations, they must be sent no later than 5 business days in advance.

Requests for single/one time room usage can be taken care of by the front desk or you can email Kelli Irwin at kli003@shsu.edu. ALL REOCCURRING room requests MUST be sent through email directly to Kelli Irwin.

In order to reserve the atrium, there is a sign up sheet located in the SoM Office which needs to be filled out (no more than 2 orgs a day can reserve the atrium)

For scheduling requests, the primary contact must notify the office in advance if it ends up you no longer need the space. This will help to ensure calendar accuracy and availability.

We do our best to ensure double booking does not occur, this said, if this does occur, please notify Kelli right away in order that she can verify scheduling to validate and determine who is supposed to have the room.

Any student organization found to be holding a meeting, fundraiser or any other events in the atrium or classrooms without first scheduling it through the office will be subject to disciplinary action.

All trash containing food must be taken outside, in closed trash bags, and placed in one of the university dumpsters.

If your organization is hosting a student recital reception, it is your responsibility to clean up afterwards. This also includes taking out any trash that has food to the dumpster and picking up any programs or trash left behind. In addition, it is also your responsibility to submit a room request form for the student’s reception if it is your organization hosting it.

Any room being reserved must be returned to its correct set up /layout. It’s better to leave the room in a cleaner state than which it was found.

Do not move any pianos from the rooms. All of the pianos are tuned and repaired throughout the semester. Each time a piano is moved it can disturb the tuning that was previously done.

NO FOOD or DRINKS should EVER be placed on pianos or any other instruments.

If a faculty member needs a room, which is already scheduled for your organization, we will send you advanced notification. faculty reserving rooms for academic purposes does take priority for room usage. All room requests, including that of faculty, come through the office.

Required

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