This form should be used to claim expenses from the Class by either coaches or parents. Expenses will not be paid unless they are claimed via this form as we use these figures to budget for events/ training and international activity.
Overview of expense allowances
UK expenses:
Note: parents of sailors attending events cannot claim expenses for food, accommodation or mileage unless agreed prior with relevant Class Committee Member.
- Daily Food Allowance (no overnight stay) = £7.50 per day
- Daily Food Allowance (providing overnight stay) = £25 per day
- Overnight Accommodation Allowance = £80 per night. You are welcome to book accommodation for more than £80 but only a maximum of £80 can be claimed unless prior agreement has been obtained from the Class Chair.
- Mileage Allowance to tow class rib/trailer (using class van) = £0.30p per mile up to max of 200 miles each way (UK only). This is lower than using your own vehicle as there is no "wear and tear" built into the claim amount.
- Mileage Allowance to tow class rib/trailer (using own vehicle) = £0.45p per mile up to max of 200 miles each way (UK only). T
International expenses:
- Daily Food Allowance - Coaches (providing overnight stay) = £30 per day
- Daily Food Allowance - Drivers = £20 per day for each full day driving
- Overnight Accommodation Allowance Coaches/Drivers = £80 per night. You are welcome to book accommodation for more than £80 but only a maximum of £80 can be claimed unless prior agreement has been obtained form the Class Chair. If a coach stays with a sailor's family then the cost of that sailors' family accommodation should be split equally amongst all the people staying in the accommodation to establish the coach's proportion (this cannot be more than £80 per night)
- Mileage allowance to tow class rib/trailer (using class van) = £0.30p per mile.
- Mileage allowance to tow class rib/trailer (using own vehicle) = £0.45p per mile.
- Ferry Crossings = ferry crossings will be refunded; when booking a ferry you should look for the cheapest option available. All ferry crossing costs must be agreed with the Class Teams Officer prior to booking.
- House Parent/ Other Coach Expenses = If acting as a house parent you may need to pay for sailor snacks etc. You are able to claim these back, receipts should be provided and the details of what claiming for should be detailed on the form.
NOTE: We don't want to see anyone "out of pocket" so if you believe your expenses are more than detailed above please let us know as soon as possible so we can adjust our budgets accordingly.
