2025 Overland Expo Foundation Volunteer Application
The Overland Expo Foundation is a 501(c)3 non-profit organization in partnership with, but NOT owned nor operated by, Overland Expo events.  

Thank you for your interest in volunteering. Your assistance at events will help spread the mission to Protect, Explore, and Educate!

You will be contacted for a follow-up video call via Google Meets if your qualifications match with available positions.

If you have any questions as you fill out this application, please contact volunteer@overlandexpofoundation.org.
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First Name *
Last Name
Email Address *
Cell Phone Number *
Mailing Address
Emergency Contact's Name and Cell Phone Number *
Your Shirt Size *
Why are you interested in volunteering for the Overland Expo Foundation? *
This is your time to highlight yourself. We want to know about you and your experience!
Which Overland Expo Event(s) are you interested in volunteering for? *
All positions for West 2023 have been filled. Please consider volunteering at another expo!
Required
Volunteer Positions for 2025

We're expanding volunteer positions for 2024! Available positions with the Overland Expo Foundation:

  • In-Booth Information: Working in the Foundation’s booth providing information about the Foundation, Ultimate Builds and selling raffle tickets.

  • Happy Hour Raffle Sales: Selling raffle tickets during Happy Hour Thursday, Friday or Saturday evening

  • Donation Collection and Organization: Organizing and collecting exhibitor donations for the raffle

  • Raffle Support Team: Assist during the Saturday evening raffle, must enjoy being in front of large crowds

  • Ultimate Overland Build Information: Provide information to attendees about the Ultimate Overland Builds, engage and present the vehicle and motorcycle

  • Pack it in, Pack it out Ambassador: Provide information on pack it in, pack it out principles. *New for 2025 - support on-site recycling efforts!

  • Kid's Education Program: Assist with Kid's Driving Course by teaching Overland Responsibly and Tread Lightly! principles.

  • Full job descriptions here: OXF 2025 Volunteer Positions

Which volunteer position(s) are you interested in? *
Required
The following shifts are what we need help with. Please indicate which shifts you are AVAILABLE for and which one(s) are your PREFERRED shift(s).

Times are approximate and may vary based on location/need. Once we assign you to a shift, we will confirm the actual times.
Available
Preferred
Thursday Happy Hour (4-7 pm)
Friday morning (8 am to 12)
Friday afternoon (12 to 4 pm)
Friday Happy Hour (4-7 pm)
Saturday morning (8 am to 12)
Saturday afternoon (12 to 4 pm)
Saturday Happy Hour (4-7 pm)
Sunday morning (8 am to 12)
Sunday afternoon (12 to 4 pm)
Is there someone else that you would like to work a shift with (friend, spouse, partner, etc.)? Please share their first and last name.
Would you have any physical challenges with: 
(select any that you would NOT be able to do)
 *
Required
Are you comfortable with and/or have experience with: *
Required
Terms & Conditions *

When you fill out the Overland Expo Foundation application and provide your email address, you agree that:

We can send you promotional emails, newsletters, and other exciting things we're doing.

You'll give us your real name and email, and keep us updated if you change anything.

We won't just spam you with emails – we'll only send you stuff we think you'll be interested in.

We might use third-party services to help us send emails, but we'll keep your info safe and won't sell it to anyone.

You can always unsubscribe at any time by clicking the "unsubscribe" link at the bottom of our emails or contacting us directly.

We have a privacy policy that explains how we handle your personal info, and by giving us your email, you agree to that policy.

If we make any changes to these terms, we'll let you know by email or by posting the updates on our website.

By filling out our application and submitting your email address, you're saying that you get what we're all about and want to hear from us!

Required
VOLUNTEER ACKNOWLEDGEMENT LETTER
 *


BY APPLYING TO BE A VOLUNTEER, I AM AGREEING TO THESE TERMS, CONDITIONS, AND ASSUMPTION OF ALL RISKS:

I understand, acknowledge, and agree that:

I am volunteering for The Overland Expo Foundation (THE FOUNDATION), an Indiana 501c3.

The scope of my relationship with THE FOUNDATION is limited to a volunteer assignment, that my volunteer services are donated, and that I cannot expect compensation in return for providing my volunteer services.

My volunteer services to THE FOUNDATION may relate to additional parties, including, without limitation, Overland Expo, and its management company Emerald X, an California limited liability company (collectively, “Affiliates”).

Neither THE FOUNDATION nor its Affiliates will provide me any benefits traditionally associated with employment, including but not limited to salary, wages, fringe benefits, personal time off, medical benefits, and/or worker’s compensation insurance.

I am not entitled to, nor have I been promised, employment with THE FOUNDATION or its Affiliates, and I will not be considered to be an employee of THE FOUNDATION or its Affiliates for any purpose.

I may not represent my volunteer role with THE FOUNDATION or its Affiliates as one of employment or employee/ employer to any third party.

I have no authority to bind THE FOUNDATION or its Affiliates in any manner or to otherwise act as a representative of THE FOUNDATION or its Affiliates in any capacity.

Without the express written consent of an authorized representative of THE FOUNDATION, I may not undertake any expenses on behalf of THE FOUNDATION or its Affiliates, and I will not be reimbursed for any such expenses.

I am required to follow directions provided by THE FOUNDATION to ensure my safety and the safety of any other volunteers, directors, officers, employees, or other representatives of THE FOUNDATION or its Affiliates and any third parties.

I may be required to attend training or orientation before volunteering for THE FOUNDATION.

Neither THE FOUNDATION nor its Affiliates assume any responsibility for or obligation to provide me with financial or other assistance including, but not limited to, medical, health, or disability benefits or insurance of any kind in the event of my injury, illness, or death, or damage to my property, which may occur or arise during the performance of the my volunteer service.

I expressly waive any such claim for insurance, compensation, or liability on the part of THE FOUNDATION or its Affiliates.

By accepting a volunteer position, I have agreed or will agree to and accept the Participant Release of Liability that releases from liability THE FOUNDATION and its affiliates.

Required
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