West Kingdom Event Copy Submission Form

Be sure to request event date using the Calendar Date Request Form before submitting this form. If your event is not first approved to be on the Kingdom Calendar, your event copy will not be published, and will not be recognized as an official event by the SCA.

  • Event copy will be published for the month of the event and the month prior.  Event Copy Submission Deadline is 5:00pm PST - the FIRST DAY of the month, two months BEFORE the cover date (ie. Jan 1st for March and April issues)
  • Event Copy must be published in the Kingdom Newsletter-- The Page -- to hold official business.
  • All Event Copy submitted using this form will be received by the Kingdom Communications Team — the WK Chronicler, WK Page Manager, WK Webminister, WK Social Media Officer — and their deputies.
  • For ALL Events being held after April 1, 2024, Adult Non-Member Registration Fee will be an additional $10 over the cost of the Adult Member Registration. Previously this was set at +$5. This is a decision from the BOD and Society.

If you have any additional questions or concerns please email the team directly at Communications@WestKingdom.org 

Check out the  Event Steward Timeline for an additional resource!

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Adresă de e-mail *
Name of the Event: *
Location (City, State) **Not address**
Event Start Date: *
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Event Start Time: *
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Event End Date: *
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Event End Time: *
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Page and Digital Copy Content
The Page Copy CANNOT exceed 350 words and will be published to the Kingdom Newsletter- The Page, Kingdom Website, Calendar, and Official Digital Media Platforms.

The Web Copy has no word limit and will be added to your submitted Page Copy for the Kingdom Website, Calendar, and Official Digital Media Platforms. 
(If you have additional information you would like included -add that here.)
Web Copy Additions:
**if different from/ in addition to the Page Copy**: 
WK Website/Calendar/Official Digital Media Platforms- no word limit
Page Copy:  *
WK Newsletter - 350 word limit
Name of Sponsoring Branch: *
Event Steward Information
**Only one person**
Event Steward SCA Name:
 *
Event Steward Legal Name: *
Event Steward Email Address: *
(Not required)  Phone Number to be published: 
Event Information
Site Name (Building/ Recreational Area/ Park Name), Address, and Directions to the Site. (no Google Map links) 
Site Name: *
Site Address: *
Written Directions To Site: **no map links** *
Directions from the most common routes. 
Registration Information
**If any section doesn't apply to your event, please indicate by writing "N/A" **  
Is this event a "Donation Only" Event? *
NOTE: If your event doesn't have a site fee but you are taking donations (a donation only event), you can NOT ask for a specific amount to be donated.  
Site Fee(s)/ Cost
Adult Registration: $___ , Adult Member Registration: $____ , Children (under 17 yrs of age) FREE, Family Cap: $____
Adult "Non-Member" Registration: *
As of April 1, 2024 per the BOD and Society
Add $10 to cost of Member Fee
Example:  Adult Registration: $35 , Adult Member Registration: $25
Adult Member Registration ($): *
Children (under 17 yrs of age) FREE
 *
Family Cap ($): *
Feast Ticket Information
There will be (Max # to be sold) feast tickets available for sale. Feast Tickets are $____ per individual. Tickets can be purchased by emailing ______@______  before MM/DD/YYYY
How many Feast Tickets will be available?:
Maximum number of tickets that will be sold to the populace.
Where can tickets be purchased?:
Name and email address of the individual responsible for distributing the feast tickets
Is there a deadline for ticket purchase?:
Accessibility, Terrain, & Amenities:
Many of our sites can be "out of the way" and require special considerations by our populace. Please indicate which items and/or aids will be available on site.
Site Accessibility:
For DEIB or VOP - Please reach out to or check-in with these offices before marking that they are likely to be onsite.
 *
Obligatoriu
Terrain Description:
Uneven, Level, Fairgrounds, Pasture, Gravel, Bark, extremely Muddy when it rains, etc.
Bodies of water on/near site:
Rivers, streams, ponds, lakes, etc...
Insects or wild animals to be aware of on/ near site:
Please name any insects or animals. Example: Bear, Deer, Coyote, Goats/ Sheep, High Mosquito Population, Silverfish, etc... 
Amenities on Site:
Additional Comments:
Name of Approving Seneschal: *
Email of Approving Seneschal: *
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