Summer 2024 Registration and Policy Packet
Please complete this packet before your child’s first day of camp. 
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Parent/Guardian First & Last Name  *
Parent/Guardian Phone Number  *
Parent/Guardian Email Address *
Child’s First & Last Name *
Child’s Date of Birth  *
Child’s Gender  *
Child’s School and 2023/2024 Grade *
Does your child have any medical or behavioral conditions that we should be aware of? *
Does your child take any medications?  *
Does your child have an allergies? If yes, please include what they are allergic to.  *
If your child has allergies, do they require an epi-pen or other medication?  
(If your child requires an epi-pen or medication please speak with a staff member at arrival time)
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Is there anything else we should know about your child?
Our Purpose and Philosophy: Our camps focus on learning about animal husbandry. This includes day-to-day care, management, nutrition, and raising livestock. Our camps are perfect for the animal lover in your family!  We spend the day outside learning the ins-and-outs of each of the species we care for at serendipity. Our goal is to provide a positive space for campers to interact with a variety of livestock animals, explore the outdoors, make new friendships, spend the summer away from screens, and playing like kids used to!
Extra Needs Children: If your child has extra needs please contact us directly to discuss their needs personally and privately. We are happy to accommodate specials needs to the best of our ability.
Here is a list of items you should bring each day of camp. Please save this list for your convenience. Please select each box or leave this section empty. 
Parent/Guardian Information:

Mother’s Name 
Parent/Guardian Information:

Mother’s Home Address
Parent/Guardian Information:

Mother’s Place of Employment (Name & Address)
Parent/Guardian Information:

Mother’s Work Phone Number 
Parent/Guardian Information:

Father’s Name
Parent/Guardian Information:

Father’s Home Address (if different than Mother’s)
Parent/Guardian Information:

Father’s Place of Employment (Name & Address)
Parent/Guardian Information:

Father’s Work Phone Number 
Emergency Contact #1

Please include their name and phone number 
Emergency Contact #1

What is their relationship to child?
Emergency Contact #1

Is this person allowed to pick your child up from Serendipity? 
Emergency Contact #2

Please include their name and phone number 
Emergency Contact #2

What is their relationship to child?
Emergency Contact #2

Is this person allowed to pick your child up from Serendipity? 
Clear selection
Policies and Procedures:   Serendipity is located at 31995 Private Road 055 in Kiowa, CO. 80117. When using GPS it is best to type the address as follows:  31995 Pvt. Rd. 55 Kiowa, CO. 80117  Please contact us if you need written directions. If you are lost the morning of camp, please try calling AND texting (720) 515-9544
Property Rules

-No chasing animals (or causing purposeful distress to the animals)
-Be kind to yourself and others
-Stay within the designated areas of the property
-No swimming, wading, or throwing things in the pond or water troughs
-Follow adults instructions and directions to keep yourself and others safe. 
Behavior

Children are expected to obey property rules and keep themselves and others safe while visiting Serendipity. We are dealing with animals, and animals can be unpredictable so we must be strict when it comes to listening and following directions. 

We will redirect and give warnings to a child who may be having a difficult time following directions and property rules. We may have to implement consequences by revoking privileges (treats, participation in certain activities, etc.) Serendipity staff will NEVER physically discipline a child or use humiliation as a consequence. 

If children are unable to follow the property rules and put themselves or others at risk then we may write a behavior report that will need to be discussed and signed at pick-up. Parents may be contacted and could be asked to take the child home for the day. No refunds will be given if a child cannot adhere to property rules or adult instruction and they are asked to leave. 

We want EVERYONE to enjoy their time at camp. 

Incident Reports

If a child has a minor injury (scrape, pinched finger, a bite from another child, etc.) Staff will contact parents via phone or at drop off and may write an incident report so that parents are aware of the minor injury. 

If a child has a small head injury (bumped heads with another child, fell forwards or backwards, scrape/cut that does not require stitches, etc.) Staff will call and/or leave a message with a parent so they are aware. We will monitor the child for any signs and symptoms of concussion with any head injury and contact parents with any changes or updates.
Emergencies 

In the event of an emergency the provider will immediately call the parent(s). If the child needs medical emergency services the provider may call 911 first and then contact parent(s). If the child needs the provider to transport to a medical facility for examinations of a non-life threatening emergency (x-ray, stitches, etc.) the provider will contact parents to first determine which medical facility to meet at. If the provider cannot reach a parent or emergency contact then the provider will take the child the Parker Adventist Hospital located in Parker, Colorado. 

If emergency services are required and we cannot reach a parent or emergency contact we will allow the emergency responders to determine which facility would be best suited for that particular emergency. We will continue attempting to contact parents and emergency contacts. 

If an emergency occurs you are giving your permission to the owner or manager of Serendipity to seek emergency medical attention for your child. 
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Required
Waivers  Waivers must be completed by a parent or guardian for the child to attend camp. The waiver link is included on your invoice and you may find it on our website. You can also contact Serendipity staff directly at serendipitysanctuaryllc@gmail and (720) 515-9544 to send the waiver link directly. *
Required
Immunizations: We must require parents/guardians to provide a copy of their child’s immunization records. These documents can be sent to our email address (serendipitysanctuaryllc@gmail.com, mailed to us at 31995 Pvt Rd 55 Kiowa CO 80117) We must have these documents PRIOR to the child’s first day of camp. *
Required
Permission to Photograph/Video for PUBLIC use 

Serendipity requests your permission to feature your child on our social media pages, website, or other advertising material or publications without compensation. 
 *
Required
Permission to Photograph/Video for PRIVATE Google Album 

Serendipity requests your permission to photograph/video your child to document their camp experiences. These photos will only be uploaded to a private Google Album and shared on the Private Family Facebook page that will only be shared with you and our other camp families. 
 *
Required
Play Structures & Inflatables 

Serendipity property and facilities include inflatables and outdoor play structures. You are giving permission for your child to play upon the play structures and inflatables located on Serendipity Property. Serendipity is not responsible for accidents/injuries that could occur on inflatables or play structures. 
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Required
Registration Fees and Deposits  Your first payment will consist of your registration fee and your deposit.  The one time registration fee is $50 per child. This includes a camp t-shirt that they will receive on their first day of camp.   Deposits are 40% of your selected camp dates.   Deposits will hold and guarantee your child’s spot on the camp date you selected.   If your selected camp dates are full we will contact you and allow you to join a waitlist for that date or select a different date.   Deposits and registration fees are non-refundable.  Camps must have a minimum of 10 children scheduled in order to operate. If minimum enrollment is not met camp will be cancelled with at least 2 weeks notice and you will be refunded accordingly.   *
Required
Camp Pricing:                                            Single Day - $125 per day                                             2-8 Days - $115 per day                              9-16 Days - $105 per day                          17-24 Days - $95 per day                            25+ Days - $85 per day                                   Sibling discounts are $10 off per day for the first siblings and $20 off per day for the second sibling.                                        Invoices will be sent to the email provided upon registration. The first payment due on your invoice will be your registration and deposit fee. Remainder of camp payment is due on the last Friday of the month prior. June Camps are due May 31st, July Camps are due June 28th and August Camps are due July 26th. Campers may not attend their first day of camp if invoices have not been paid in full. *
Required
Hours and Late Pick-Ups  Camp runs from 8 am to 5 pm MST  Please call or text (720) 515-9544 if you are running late. If we are not notified of a late pick-up, we will contact emergency contacts after 30 minutes. If we are unable to reach any parent, guardian, or emergency contact we will contact Child Protective Services after 90 minutes.   Late pick-ups will result in late fees being applied to your final balance  10-15 minutes late - $20 16-30 minutes late - $40 31-60 minutes late - $60 61-90 minutes late - $120 *
Required
Inclement Weather Policy: Colorado is notorious for its unpredictable weather, and this may result in camp being cancelled due to poor weather conditions. If weather forecasts predict poor conditions, we will post on our facebook page, as well as send texts and emails, that camp will be cancelled. We will do our best to do this with as much notice as possible.   Short rain showers will not be an issue as there is a large covered building to do more “indoor” type activities. If camp is cancelled due to poor weather there will be 3 options: Option 1. If you have a remaining balance you will be credited $65.00  Option 2. You may reschedule your camp to a new date of your choice - pending availability.  Option 3. If you do not wish to reschedule your camp to a new date and you do not have a remaining balance you will be refunded $65.00  If weather conditions turn poor once camp has already started and we have an emergency cancellation of camp  we will contact you immediately via phone call and/or text message and post on our facebook group. The same 3 options above will be offered if we have an emergency camp cancellation due to poor weather conditions. *
Required
Illness Policy: We are required to follow Colorado Department of Public Health and Environment (CDPHE) guidelines. Therefore, children that could infect others with a contagious illness because of symptoms, a diagnosis, or recent exposure the child must remain home. If the child does not feel well enough to take part in usual activities. A child needs more care and attention than staff can give while still caring for and supervising other children. The child has symptoms that is on the list that staying home is required (severe/new cough, diarrhea, fever of 100.4 or higher, flu-like symptoms, vomiting) Any of the following diagnosis require children to miss camps. Chicken pox, Covid-19, Head Lice/Scabies, Hep A, Salmonella, Herpes, Impetigo, Influenza, Norovirus, Ringworm, Croup/RSV, Strep Throat, MMR, Pertussis. If a child misses a camp due to illness we will be unable to refund camp dates. If availability allow we may be able to reschedule the camper to a different date, however, this is not guaranteed. Please contact us directly in this event. *
Required
If you have read and understand all the policies and procedures throughout this registration and policy packet please sign and date below.   If you have any questions please contact us!  Serendipity - Kiowa, Colorado   Jessica Heaton - Owner Claire O’Shea - Manager (720) 515-9544 Serendipitysanctuaryllc@gmail.com *
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