Vendor Application 2025

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We are very excited to announce that plans are underway for Galena’s 5th Annual Pride Picnic in Grant Park on June 14th, 2025 from Noon-5pm! The event will be organized and run solely by volunteers and the Galena Public Library District, a local non-profit organization.

Thank you for joining us as a vendor!

By submitting this Vendor Application, you (hereafter referred to as "Vendor") agree to comply with the following. Please check all the boxes. *

The Vendor registration fee is $30 ($10 non-profit) per booth space and must be paid in full by May 1, 2025. All fees, licenses, and applications must be submitted by that date. Late applications, licenses, and/or fees will not be accepted.

If accepted, Vendor will be notified by May 8, 2025. If not accepted, fees will be returned to Vendor.

Booth assignments are allocated by the committee. Location requests are not guaranteed.

Tents, tables, and chairs will not be provided.

Event will be held rain or shine. Covered booths are encouraged in case of rain or bright sun.

Vendor check-in will begin at 9:30 am. Vendors must be open from noon to 5pm, unless otherwise discussed with the Galena Public Library. Late arrivals must contact an event coordinator. Vendor registration fee will not be refunded to late arrivals or no shows.

Only one business/organization per booth space, unless prior authorization has been granted by the Galena Public Library.

All fees paid by Vendor are non-refundable.

Vendor booth space is 10'x10'. No stakes larger than 6 inches may be used.

No displays over 8' in height or extending beyond booth space are permitted.

Vendors are required to properly clean their booth area. If Vendor booth area has any debris remaining after the conclusion of the Picnic, Galena Public Library will impose a clean-up fee of $50.00 at the time of checkout which will be payable immediately.

Vendors must dispose of all trash in the dumpster located behind the pavilion. No trash shall be left on the ground or near trash cans inside the park.

It is the Vendor's responsibility to pay the appropriate taxes and fees to the State of Illinois Department of Revenue. Galena Public Library assumes no responsibility whatsoever for collection or remitting of taxes and/or fees of any kind that may be due from any Vendor.

It is the Vendor's responsibility to submit any necessary permits and licenses from the City of Galena and the Jo Daviess County Health Department. These forms and fees should be submitted to the Galena Public Library. Until these forms and fees are received, the Vendor application will not be considered.

Vendor is not guaranteed exclusive rights, however, we may attempt to limit the number of Vendors with the same/similar products.

Electricity may be requested via this Vendor Application, however, it will be first come, first serve.

Food trucks are asked to provide their own generator for electricity. It will not be possible to run electricity to the food truck area.

Vendor acknowledges that photographs or video/audio recordings of the Picnic may be made by or on behalf of the Galena Public Library and hereby agrees to the use thereof by the Galena Public Library for archival and promotional purposes.

Vendor is fully responsible for any loss or damage to his or her property by theft, fire, or casualty. Galena Public Library expressly disclaims any responsibility for the same. Each vendor is responsible for the conduct of their representatives and must not detract from the image or welfare of the Pride Picnic or the Galena Public Library.

Required

Vendor Fee: $30.00 ($10 resource booths - no sales) per booth space

Make checks for the Pride Picnic vendor fee payable to: Galena Public Library with Pride Picnic notated in the memo line.

Make checks for the Itinerant Merchants & Itinerant Vendor Application, Lunch Stand Application, and/or Application for Class "E" Liquor License payable to: City of Galena. Many City applications are now digital. Please visit, https://www.cityofgalena.org/residents/forms-and-applications/business-forms

Mail or drop off registration fees and other permits/licenses: Galena Public Library, 601 S. Bench St., Galena, IL 61036

Email questions to Larissa Distler, Adult Services Librarian, distlerl@galenalibrary.org or call 815-777-0200

Business/Organization *

Contact Person *

Address *

Email *

Website/Social Media *

Number of 10x10 Booths *

Self Guided Photo Op Tour *

We will be providing Photo Op Passports to guests as they arrive in the park.

Vendors are encouraged to create a photo op as a part of their booth space. This could be a backdrop or setting, a person in costume, something interactive, etc.

Having a photo op at your booth will encourage guests to visit your booth, walk around the entire picnic, and make social media posts. The last stop on the passport will the be library's table, where guests will show their completed passport and redeem a prize.

Photo ops must be within the confines of the of the 10x10 booth space. Activities must be allowable within Grant Park. Please reach out to us if you have any questions.

Yes, I will create a photo op for guests at my booth and would like to appear in the passport.

No, I will not be creating a photo op for guests at my booth and would not like to appear in the passport.

If you selected yes above, please give us an idea of what your Photo Op will entail

Do you need electricity?

*

Electricity is available on a first come, first serve basis. Selecting "yes" does not guarantee electricity will be available. Food trucks will need to arrive equipped with their own generator for electricity.

Yes

Do you intend to sell products?
*

Vendors who plan to sell anything (goods, wares, or merchandise) must submit an "Itinerant Merchants & Itinerant Vendor Application" The application can be found here: http://www.cityofgalena.org/en/city_services/forms_and_applications/business_forms/

Yes

If yes, please give us a description of what you'll be selling.

Do you intend to sell prepared food? *

Vendors who intend to serve food or beverages, must submit a "Lunch Stand Application." The application can be found here: http://www.cityofgalena.org/en/city_services/forms_and_applications/business_forms/ AND A Temporary Food Permit from the Jo Daviess County Health Department found here https://www.jodaviess.org/vertical/sites/%7B7C77C92D-D4A3-4866-8D3D-FE560FE5CFC8%7D/uploads/temporary_food_permit_application_12-28-18.pdf

Yes

If yes, please give us a description of the food you will be selling.

Do you plan to serve alcoholic beverages?

Vendors who intend to sell alcoholic beverages must submit the Application for Class "E" Liquor License. The application can be found here: http://www.cityofgalena.org/en/city_services/forms_and_applications/business_forms/

Yes

Clear selection

Is there anything you'd like to tell us about your booth?

Once this Vendor Application is submitted, Vendor will not be considered until the following (where applicable) are submitted to the Galena Public Library:

ALL VENDORS: Registration fee of $30.00 ($10.00 resource booth - no sales) per requested booth space in the form of a check payable to the Galena Public Library.

VENDORS WHO INTEND TO SELL GOODS, WARES, OR MERCHANDISE: "Itinerant Merchants & Itinerant Vendor Application" The application can be found here: http://www.cityofgalena.org/en/city_services/forms_and_applications/business_forms/ AND $25.00 fee payed to the City of Galena.

VENDORS WHO INTEND TO SELL PREPARED FOOD: "Lunch Stand Application" The application can be found here: http://www.cityofgalena.org/en/city_services/forms_and_applications/business_forms/ AND $25.00 registration fee payed to the City of Galena. AND a "Temporary Food Permit" found here: https://www.jodaviess.org/vertical/sites/%7B7C77C92D-D4A3-4866-8D3D-FE560FE5CFC8%7D/uploads/temporary_food_permit_application_12-28-18.pdf AND permit fee of $25 in the form of a check made payable to the Jo Daviess County Health Department.

VENDORS WHO INTEND TO SELL ALCOHOLIC BEVERAGES: "Application for Class "E" Liquor License" The application can be found here: http://www.cityofgalena.org/en/city_services/forms_and_applications/business_forms/ AND copy of Dram Shop Insurance AND $50.00 registration fee payed to the City of Galena.

By clicking the submit button, the vendor agrees to all stipulations listed in this form.

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