FCPS Field Trip Policy

1. Day trips shall be approved by the school principal and Superintendent or
designee. Approval must be on the Field Trip Request Form and must be
approved prior to advertising the field trip to students. Overnight field trips
shall be approved by the School Board or by the Superintendent if timeliness
of the School Board meeting conflicts with the field trip date.
2. Overnight trips shall be approved by the Superintendent or designee.
Approval must be on the Field Trip Request Form and must be approved prior
to advertising the field trip to students.
3. All students shall have a signed permission form from the parent prior to
participating in the field trip.
4. All Fluvanna County Public Schools’ policies and regulations shall apply to
students and staff while on the field trip.
5. The teachers/staff sponsoring the field trip shall work with the principal to
ensure that the proper number of chaperones will be used for the trip.
6. Any chaperones who are not employees of Fluvanna County Public Schools
shall sign an agreement to follow all school policies and regulations while
participating in the trip.
7. Chaperones may not bring family members who are not a part of the class or
program participating in the field trip without written approval of the
Superintendent or designee.
8. Only properly insured modes of transportation may be used for school trips.
9. Principals shall ensure that no student is denied participation on a field trip
because of the expense of the trip.
10.For students participating in Virginia High School League (VHSL) teams
requiring numerous trips, one signed permission form is required for the entire
season or school year.
11.Fluvanna County Public Schools will not accept responsibility for
student/faculty participation in privately sponsored trips. Further information
can be found in Policy/Regulation IIBEBA.