Penn First Board Application
Who We Are
Penn First is an organization that wants to make lasting change so that FGLI students have the resources to navigate life at Penn, from the daily experience to the emergencies of a global pandemic. We are a wholly student run organization that works closely with the GIC, Penn First Plus, and other student clubs on campus. 

Applying is an opportunity to make a difference in the FGLI community at Penn! FGLI students have been disproportionately impacted by the pandemic and the university's handling of the situation, so your work with Penn First and allied FGLI groups and cultural centers can add to the action needed to positively impact FGLI life on (and off) campus.

Experience
No experience is necessary for any of the skills, just an eagerness to learn and support peer FGLI students.

Deadline 
If you're interested in joining the Penn First Board, please fill out the form below by September 14th at midnight.

Questions?
If you have any questions, please email Khaliun at:
dkhaliun@sas.upenn.edu
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Descriptions of Positions
Below you will find the descriptions of each open board position. The next page is where you will complete the application. You can move back and forth between each page freely. Using a laptop to complete this application is recommended.
Finance Chair
  1. Communicate purchasing needs to the GIC or P1P one week before planned event and submit receipts within one week after the completion of the event 
  2. Plan at least 1 board retreat per semester
  3. Submit all CFA requests for events three weeks in advance
  4. Attend all SAC/OSA meetings
  5. Maintain good relations with the OSA, GIC, and P1P 
  6. Take notes during weekly board meetings
Operations Chair
  1. Facilitate board meetings (including coordinating meeting times, tracking attendance, and sending action items out after meetings)
  2. Oversee communication with visiting members and share relevant information with them before and after meeting
  3. Manage all communication as it relates to operations of the board, including but not limited to SAC club registration, SAC budget, SAC Activities Fair Sign up, Penn Clubs, etc.
  4. Facilitate annual Penn First Constitution review and acceptance
  5. Attend a majority of (if not all) events to ensure smooth operations
  6. Conduct and/or delegate Penn First Board turnover process
Professional Development Chair (2)

  1. Plan events that provide exposure to a variety of pre-professional and post-grad opportunities for FGLI students

  2. Maintain relationships with the FGLI alumni network

  3. Serve as the point of contact for FGLI and FGLI-allied alumni who wish to participate in Penn First events

  4. Collaborate with the Greenfield Intercultural Center, Penn First Plus, and Penn Flash to identify alumni for professional development events

  5. Work towards creating opportunities for undergraduates to meet with Penn alumni across professional industries and fields, graduate school disciplines, and other post-graduate pursuits.

  6. Plan the annual FGLI Career Retreat/Trek

    1. Authority is hereby given to the Professional Development Chair to convene an extra-organizational committee for the planning and execution of the annual FGLI Career Retreat/Trek

  7. Maintain relationships with Career Services

  8. Maintain relationships with Penn First Plus staff and Penn First Plus-affiliated faculty contacts

Advocacy Chair
  1. Manage all student advocacy inquiries
  2. Lead Town Hall discussions; Town Halls are convened in reaction to issues of particular important to the FGLI community
  3. Attend all relevant advisory board meetings with the Internal Outreach Chair, so that a Penn First Representative if present (existing FGLI DAB or P1P SAB board members are strongly recommended to apply)
  4. Delegate attendance to another board member when neither they nor the Internal Outreach Chair, so a Penn First Representative is present
  5. Compile and update FGLI resource document yearly
Communications Chair (Social Media)

  1. Create promotional materials and graphics for Penn First events

    1. Promotional materials include, but are not limited to, flyers, Instagram posts, and merchandise designs

  2. Coordinate dissemination of promotional graphics with Newsletter Chair

  3. Manage and Update Penn First Instagram and Twitter pages

  4. Advertise Penn First and Penn First events in various GroupMe group chats

  5. Be comfortable reaching out to other Penn/FGLI affiliated social media accounts

Communications Chair (Newsletter)

  1. Update and disseminate Penn First newsletter once per week. The newsletter should include sections outside of planned Penn First events that the Chair feels passionate about (such as but not excluded to "How to have fun on a budget", "Free Food Alert", etc.).

  2. Update and manage Penn First listserv

  3. Update and manage the Penn First email inbox

  4. Update and manage the Penn First website

  5. Perform outreach to other organizations to advertise Penn First events through additional mailing lists

Underclassmen Representative

  1. Attend most (if not all) Penn First events

  2. Jointly plan at least 1 event geared toward FGLI underclassmen interests

  3. Ensure underclassmen group chats receive Penn First promotional materials

  4. Receive shadowing and mentorship from all other Penn First Board Chairs for at least 1 week per semester cumulative

    1. It is the responsibility of all senior Penn First Board Chairs to reach out, organize and schedule shadowing opportunities for the Undergraduate Chairs

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