OCF Mileage Expense Form

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Mileage expenses meeting the requirements of the OCF Mileage Expense Policy and incurred for charitable purposes may be submitted at the rate found below.

For every trip that qualifies, submit this form, submit an expense on the Collective’s page, and include a copy of this form (a pdf is emailed to you) in the expense as documentation.

This form must be filled out by the driver within 60 days of the trip.

Email *

Your name (name of driver) *

Have you read the OCF Mileage Expense Policy? Do you agree to it? *

The policy can be found at https://docs.opencollective.foundation/how-it-works/policies/mileage

I, the driver, have read and agree to follow the OCF Mileage Expense Policy.

Are you a volunteer or an employee? *

Only people employed under OCF (via Justworks) or volunteers for collectives can submit mileage. If you’re a contractor, do not submit this form and instead see our policy for how to proceed (https://docs.opencollective.foundation/how-it-works/policies/mileage)

Volunteer

Employee

Did you use a personal vehicle? (e.g., automobile or bicycle) *

The Mileage Expense process is for travel done using a personal vehicle. If you rented a vehicle, please submit a reimbursement expense for the cost of the rental and any related costs, including gasoline.

Yes

Note: taxable income for volunteers

Volunteers receiving more than $600 in a calendar year will be issued a Form 1099-NEC. For more information, please see the Mileage Expense Policy: https://docs.opencollective.foundation/how-it-works/policies/mileage

Car insurance *

All individuals driving a car on behalf of a Collective must have active car insurance.

I, the driver, hereby warrant and represent that I have active car insurance coverage and can provide proof if requested.

This is a bicycle mileage expense (no need for car insurance)

Name of OCF Collective *

How many trips will you be submitting in this form? *

The form will direct you to a page where you will submit information about each trip. Each trip can include your origin and up to nine (9) destinations. We use Google Maps for the submission process.

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