2022 BikeMaine Weekend Volunteer Application
Please complete the following form to express interest in being a Weekend-long Volunteer.

Completing this form indicates that you'd like to volunteer for the entire weekend from Thursday afternoon, August 25, through Sunday early afternoon, August 28. If you're only able to volunteer for one day of the ride, please email emily@bikemaine.org with specifics.

Once our Event Manager, Emily Lozeau, receives your form submission, she will be in touch. If you're a new-to-BikeMaine volunteer, please be prepared to have a 15 minute call with Emily in the coming weeks to provide you with more information about the event and the volunteer experience. If you have any questions, please email emily@bikemaine.org.

Thank you all for your time and dedication to making this event a success!

Please note our COVID-19 Policy: All volunteers must 1. show proof of full vaccination or 2. show a negative COVID-19 test administered by a testing provider within the last 48 hours (at-home tests will not be accepted) at the event, and may be asked to show a matching photo ID. Physical or digital copies of your vaccination card or a negative test result are acceptable. Additionally, you may be required to wear a mask indoors or when in close proximity to others.
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Email *
First Name *
Last Name *
Best Phone Number *
The phone number we would reach you at during the event.
Address *
Please provide your full mailing address.
Birthdate *
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Emergency Contact Name and Relation *
Emergency Contact Phone Number(s) *
General Information
The BikeMaine Weekend will take place from Thursday, Aug 25 (rider and volunteer check-in) to Sunday, August 28, in Lincoln. We ask that you are able to arrive by 1pm on Thursday for orientation, dinner, and to begin setup for rider check-in that evening. We understand that this shortened time frame may make it more difficult for some of our usual volunteers to make it, but we still want to extend the invite, and hope to see some of you there. If your plans change at all over the coming months, or you know you would like to volunteer but do not think you can be there by early afternoon, please email emily@bikemaine.org.

Volunteers will be camping at the BikeMaine Weekend Village with staff and riders, unless you need other accommodations, and will have the opportunity to ride one of the days if they would like, since the Village is not moving, there will be less general setup.

Please see the list of volunteering options below, with a brief description, and select your first and second choice. Please note that will we do our best to allow you to do your first choice role, but preference will be given to volunteers that have done them in the past, and based on the number of responses we get.

Beverage & Merch Brigade:
Set up the Beverage Garden each day, per the Site Plan including tents, tables, and barriers.
Operate the Beverage/Merch Garden in shifts
Pour wine, beer, and non-alcoholic beverages.
Set up tables(s) and clothing racks, price signs
Sell merchandise, take payment, maintain inventory as items are sold.
After Garden closes, return all beverages and infrastructure to a secure location, breakdown area.

Information Services:
Check-in riders, including vax status.
Help set up and breakdown BikeMaine Weekend Village infrastructure and Info Tent (unloading from truck on Fri/Sat and loading truck on Sunday).
Update daily afternoon activities board and be knowledgeable about time(s)/meeting locations etc. for these activities.
Be well informed on local community and BikeMaine Weekend Village services so that you can provide accurate information to all riders, volunteers and community members.
Be a resource to the riders—field questions, complaints and concerns and make sure they are routed to the appropriate team member if additional response is required.
Manage lost and found collection and retrieval.
Assist in directing the community volunteers and vendors as they arrive in the village.

HAM Radio Operator:
Must have HAM Radio license.
Is the passenger in SAG vehicles or at rest stops, communicates and relays info including rider's needing assistance and route information back to the lead operator in the Village.

Medical Support:
Has First Aid/ medical background and appropriate licensing.
Attends to minor rider injuries along the route and in the Village.

Rest Stop Team:
Pack rest stop trucks as directed.
Set up rest stop according to plan provided.
Keep rest stop materials clean and sanitary.
Greet riders as they arrive in the rest stop and make them feel welcome.
Keep the rest station and snacks well stocked and the water coolers filled.
Responsible for taking care of any equipment issued as part of the rest stop kit including washing and stocking.

Route Sign Team:
Be able to go over and understand routes and ride cue sheets.
Place signage in a timely manner according to directive on the Route Sign Plan and ride cue sheets.
Advise Route Coordinator of all route situations that demand immediate attention.
May be requested drop supplies for rest stop or lunch services, flagger locations.
Coordinates with Sweep Team to receive signs from current day, then organizes signs for next day’s route, per the Route Sign Plan.

Route Support (SAG driver):
Drive the route to watch for cyclists needing assistance.
Provide transportation for a HAM radio operator.
Transport sick or injured cyclists or those needing mechanical repair.
Monitor route for hazards and debris, and clear hazards/obstacles when possible.
Provide basic mechanical support along the route if possible.
Be an exemplar of safe driving practices on the route and help facilitate the flow of both cyclists and vehicular traffic.
Provide assistance with traffic control or high traffic intersections if necessary.

Village and General Setup:
Responsible for setup and takedown of all BikeMaine Wkend Village infrastructure, including but not limited to:
Banners and signs, pop-up tents,fencing, water bottle filling station, tables and chairs, route finish line, trash, compost, and recycling barrels, sound system.
Unload and load trucks with all event infrastructure.
Set up of post-dinner entertainment venue/seating
May help with rider check-in.




Volunteer Roles
First Choice
Second Choice
Beverage & Merch Brigade
Information Services
HAM Radio Operator
Medical Support
Rest Stop Team
Route Sign Team
Route Support (SAG driver)
Village and General Setup
No preference!
Clear selection
Do you hold any type of license or certification or have any specialized training that could be of assistance? (CDL license, HAM radio license, First Aid certification, etc.) If so, please indicate below.
In order to ensure that the Bicycle Coalition of Maine provides a safe environment for its employees, volunteers and event participants, a background check needs to be completed for each volunteer. Does the Bicycle Coalition of Maine have permission to do a background check on you? *
Please summarize your volunteer or other relevant experience. *
BikeMaine Weekend volunteering requires a lot of physical activity and heavy lifting from our volunteers. Are you able to lift and carry 50 lbs? *
Do you have a valid driver's license? *
Meal Option *
Do you have any dietary restrictions?
What size t-shirt do you wear?
What size jacket do you wear?  Think L.L.Bean sizes for reference.
Camping *
Bikes on BikeMaine!
Clear selection
Do you acknowledge that you will be asked to show proof of COVID-19 vaccination or a negative COVID test (per above policy) upon your arrival to the event? *
Required
A copy of your responses will be emailed to the address you provided.
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