2024 OA Youth Officer Event Attendance Request Form
Thank you for your interest in inviting a youth officer (national or regional) of the Order of the Arrow (OA) to attend your event. For efficiency, we recommend requesting one officer at a time for your event. If your first requested officer is not available, you can certainly submit subsequent requests. If you are inviting a region officer to your event, we recommend inviting the officer from your region before inviting the officer from another region.

The youth officers of the OA are excited to visit section, lodge, and council events to share their vision of the OA with fellow members.  We will do our best to attend your event while balancing availability (personal, school, and other OA events) with requests.  If no officer is available to attend your event, national OA committee members and OA professional staff are also excellent guests for your event.  To visit with as many people as possible, we do our best not to send multiple national OA representatives to the same event.

Travel and event-related costs for inviting a national officer are the responsibility of the inviting party, including but not limited to travel, lodging, and event fees.

Once your request has been reviewed, you will be notified by the National Director (for requests of the National Chief or National Vice Chief) or Region Chair (for requests of the Region Chiefs) with the officer's availability for your event.

Please note that the 2024 officer's terms will end on December 28, 2024 when submitting your request.

Thank you for your leadership in the Order of the Arrow.
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Email *
Request Contact Details
Please provide information detailing the contacts responsible for making the request and which of the four national officers for whom you are requesting attendance.
Requester's First & Last Name *
Requester's Primary Phone *
Requester's Primary Phone Type *
Requester's Email Address *
Responsible Adviser's First & Last Name *
Responsible Adviser's Primary Phone *
Responsible Adviser's Primary Phone Type *
Responsible Adviser's Email Address *
Is key leadership of your lodge/section/council/etc. aware of this request submittal and the financial responsibility accompanying this request if approved? *
Invitee - Please note that only one officer will be approved to visit your event.  You may request another officer, by submitting a new request, if your first requested officer is not available. *
Event Details
Please provide all requested details about your event to ensure all parties invited to and approving your request can review safety, travel, and time commitment expectations for consideration.
Event Name *
Event Description *
Event Start Date *
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Event Start Time *
Time
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Event End Date *
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DD
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YYYY
Event End Time *
Time
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Host Lodge / Section / Council *
Region *
Location - Please include street address of the location. *
Describe specific requests for the invitee while at this event (e.g. conduct training, give a speech).
Do you have an individual or group contact with which a member of the OA National Communication Committee can coordinate supporting promotion of the officer visit to your event? *
If you have a contact as indicated in the question above, please provide the name/contact information/age/gender for that individual?
Event and Transportation Fees
Please provide details outlining the costs associated with bringing your requested youth officer to your event and the plan to cover those costs.
What is the event attendance fee? *
Will the event attendance fee be waived? *
Is the inviting party prepared to pay the costs associated with travel and event fees for the youth officer?  The inviting party is responsible for covering travel and event costs associated with their event.  Travel and event costs associated with the invitation to a national officer must be paid directly by the inviting party.  Incidental costs incurred by the national officer that are reimbursable should be reimbursed in a timely manner to the national officer.  No costs associated with the invitation will be paid by the national BSA office under any circumstances.
 *
Additional comments about transportation fee.
Transportation & Lodging Arrangements
Please provide details outlining the planned travel methods to get the youth officer from their travel origination point to the event and back to their origination point.  Additionally, if the event requires an overnight stay, please provide information about lodging for the youth officer.  Lodges and Sections should plan for BSA volunteers to provide vehicle transportation upon arrival versus Uber, Lyft, taxi, or similar transportation service.  All BSA Youth Protection and Transportation guidelines in the Guide to Safe Scouting should be followed regarding vehicle transportation.
What method(s) of transportation will be used to transport the youth officer? *
Required
What is the approximate travel time between the travel terminal (airport, station, etc.) and event location? *
Who is/are the responsible individual(s) for travel from the terminal to the event and back to the terminal?  Please provide name(s) of drivers, noting Youth Protection and Guide to Safe Scouting.
Responsible Individual's Cell Phone Number(s) - Please provide names and phone numbers of all responsible individuals.
What are the overnight accommodations (if applicable)?
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