Event/Space Request 2019-2020
Please use a new form for EACH event request. Prior to completing this form, check the Guidelines for Reserving Space on Campus (https://docs.google.com/document/d/1F3bMV6jXHtvmSrCN775BFM5LdpDX9ruqHCvutOS718E/edit?usp=sharing)
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Email *
Name of event (how it should appear in published calendars) *
Event purpose/description (will be published) *
Event manager/owner *
Cell phone for event manager/owner *
Please list other team members who should be added to the calendar invite.
Has budget been approved for this event? *
Invitee list will include (your event will be added to the appropriate external CA Calendar based on these selections) *
Required
Estimated number of guests, including staff *
Event Date *
MM
/
DD
/
YYYY
Event start time (do not include setup) *
Time
:
Event end time (do not include cleanup)
Time
:
Do you need Ops to set up the space? If yes, please provide Sarah Woods with a visual map of the layout and any requests for rentals. *
Setup start time (if your event is an evening event, mark time off for setup beginning at 1pm if Ops is arranging the space)
Time
:
Setup end time
Time
:
Cleanup start time
Time
:
Cleanup end time
Time
:
Building Access (do you need doors unlocked at a particular time) *
If YES, enter which buildings, dates, and unlock and lock times:
Meeting and Event space. Please make sure to connect with the appropriate person for approval PRIOR to completing this form.
Classroom space (please list specific classrooms if they are not listed above):
Room setup required (utilizing Ops or outside vendors) *
Required
Food Service Needs: Please complete this directly through the Sodexo Catering Food Request-Online Ordering System (https://concordacademycatering.catertrax.com/)
If AV setup (James Williston) is needed, select yes then complete this form separately: https://docs.google.com/forms/d/1bXU2ObrOr3oqHrxywc7-kv3zelxU6Z-OLPG0Egbxv28/viewform?edit_requested=true *
IT Needs (conference phone, projector, etc.)
MarComms Needs (Please write expected collaboration with MarComms, i.e. inclusion in the parent newsletter, standalone email, registration form, write up in CA Magazine, interesting event, etc.)
Will you be looking for a photographer for the event? *
Additional notes
A copy of your responses will be emailed to the address you provided.
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