International Cargo Bike Festival 2020 - Exhibitor Registration Form
The International Cargo Bike Festival (ICBF) will take place in Nijmegen on 24-26 April 2020. In this online form, Exhibitors can register for the ICBF Expo on Sat-Sun 25-26 April.


👉 Venue
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We're back in Nijmegen for 2020 at De Vasim, which veterans of ICBF editions from 2016 and earlier will remember. De Vasim is a former silk factory turned alternative workshop space, with plenty of outside space, which you'll be pleased to hear offers both plentiful protection from rain and a firm asphalt surface underfoot.
⫸ De Vasim
⫸ A pleasant 7 min, 2km ride from the centre of Nijmegen
⫸ Check it out here: https://goo.gl/maps/3hpPhq1LMcNqh8Fs5


👉 Price Freeze
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For ICBF 2020, we've frozen prices for Expo space, meaning prices have not risen since ICBF 2019. We're proud to be one of the most affordable Expos out there for cargo bike manufacturers, providing the most bang for your buck.


👉 Sat-Sun 25-26 April
👉 ICBF Expo
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This year, the ICBF Expo takes place on the Saturday and Sunday, and as always, we've kept it free of charge for visitors. What to expect then? More of the same... only even better, including:

⫸ ICBF Expo
⫸ Test track
⫸ B2B and family-friendly activities and workshops
⫸ Great food & drink served from cargo bikes
⫸ Parade (Sunday morning)
⫸ Cargo bike racing
⫸ Cargo Bike of the Year Award
⫸ ...and more...


👉 Fri 24 April
👉 Expo set up
👉 ICBF Conference & Mini-Expo
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Last year we were delighted to welcome 240 B2B and policy maker delegates from over 30 countries to the ICBF Conference in Groningen. This year we want to give ICBF Expo Exhibitors maximum exposure to ICBF Conference delegates. That's why we're holding an ICBF Conference Mini-Expo in which ICBF Expo Exhibitors will get the chance to network alongside one bike or one table in a prominent location inside the Conference venue. To join in, you will need to register the individual colleagues you want to be present for the ICBF Conference. This registration occurs separately and we'll keep you in the loop as details on pricing etc are released.

On Friday 24th, ICBF Expo Exhibitors will be able to set up their stands, and the ICBF Conference will also take place. Those taking part in the conference will get a chance to set up a day earlier, on Thursday 23rd.

⫸ ICBF Conference Mini-Expo - 1 bike/table free of charge for ICBF Expo Exhibitors attending the ICBF Conference.
⫸ ICBF Conference - to attend sessions and exhibit at the ICBF Conference Mini-Expo you'll need to register separately - details on how to do this will follow soon.
⫸ Your chance to get in front of ICBF Conference delegates! Minimum resource, maximum exposure.


👉 Promotion
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Last year we went all out on social media to give ICBF Exhibitors as much publicity as possible. From a followership in the low hundreds this time last year, we've build a platform of around 6000 followers. From this base, we plan to continue expanding in order to spread the #cargobike message as far and wide as possible. Good for the planet, but also good for your business! Join us; we're on Twitter, Facebook, Instagram and LinkedIn, ready and waiting to interact with you! As ever, we'll also produce an ICBF Magazine - another opportunity to give your organisation the attention it deserves, both in print and online - to advertise or place an article, see Section 4 in this form.

⫸ Hashtag: #ICBF2020
⫸ https://twitter.com/cargobikefest
⫸ https://www.facebook.com/cargobikefest/
⫸ https://www.instagram.com/cargobikefest/
⫸ https://www.linkedin.com/company/cargobikefest
⫸ https://www.cargobikefestival.com
⫸ Magazine 2019: https://www.yumpu.com/en/document/view/62688539/international-cargo-bike-festival-2019
⫸ Aftermovie 2019: https://www.youtube.com/watch?v=TmM9dGZUolM

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Secure your place at the ICBF Expo on 25-26 April now by filling in the registration form below.

For further information, please visit www.cargobikefestival.com, or contact us at tom@fietsdiensten.nl or +31 621 380 228 (office hours).
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ICBF 2019 Aftermovie
Before we start, about last year....
👉 Section 1: About you
Main Contact name *
Who will be our Main Contact at your organisation? It should be somebody we can regularly get in touch with about your attendance at ICBF 2020.
Main Contact phone number *
How can we get hold of the Main Contact? Please enter at least one contact telephone number, including country code. Is there more than one? No problem, please fill them all in here - indicating type i.e. +31 621 12 34 56 (Office) / +31 621 65 43 21 (Mobile)
Main Contact email address *
👉 Section 2: Your organisation
Organisation name *
What is the full, official name of your organisation? Please include endings such as Ltd, BV, or GmbH. This name will appear on the invoice we send to you.
Organisation URL *
Please provide the website URL of your organisation. If your organisation has no website, please indicate here by writing 'No website'.
Company Number *
If your organisation has a registration number in the country, please fill this in. Dutch companies please use your KvK-nummer. If your organisation has no such number, please indicate here by writing 'No such number'.
Address *
Please fill in the FULL postal address of your organisation. Include postal or zip codes and the country.
VAT Number *
What is your organisation's VAT number? If your organisation has no VAT number (for example, if it is based outside the EU), please indicate here by writing 'No VAT number'.
General phone number
Please enter your organisation's telephone number, including country code. If you have more than one phone number, please fill them in here - indicating type i.e. +31 621 12 34 56 (Office) / +31 621 65 43 21 (Mobile)
Type of Organisation *
As ever, we're making space for a limited number of non-profit cargo bike initiatives to exhibit at ICBF 2020 free of charge. Conditions apply - register and we'll get in touch.
If the contact details above aren't suitable for us to send your invoice to, please fill them in here
What is the best way for us to send your invoice to you? Please fill in any and all contact names, email addresses, postal addresses and telephone numbers we might need. Note that your registration is finalised upon payment of the invoice.
👉 Section 3: Expo Space
Pricing
👉 Price Freeze
For ICBF 2020, we've frozen prices for Expo space, meaning prices have not risen since ICBF 2019.
⫸ Prices exclude VAT and do not include any extras such as dividing walls, booth construction, electricity, carpet etc.

👉 Lunch vouchers
We hate to see our Exhibitors going hungry. That's why our prices include lunch vouchers and drink tickets for Exhibitors. For example:
⫸ 8m²: one lunch voucher + one drink ticket per day for both Saturday and Sunday.
⫸ 16m² and above: two lunch vouchers + two drink tickets per day for both Saturday and Sunday.

Outdoors and Indoors Expo space
How much Expo space will you need at ICBF 2020? Both indoors and outdoors spaces are available.
⫸  Outdoors - this means exactly what it sounds like. Your Expo space will be outdoors, but covered from (possible!) rain.
⫸  Indoors - space is also available indoors; away from the elements, in one of several large marquee tents.

At the ICBF, Expo space is just that - you get square metrage on the ground, but extras such as dividing walls, booth construction, electricity and carpet are not included.
⫸ Please note that for outdoors space, regulations of the Municipality of Nijmegen *do not* allow Exhibitors to bring along their own tents or gazebos. That's why we offer outdoor space under cover, and indoor space in pre-erected marquee tents.

If your requirements are not covered below, please select "Other" and we will be in touch to discuss the options with you.
Outdoors Expo space *
Select your Outdoors Expo space here. If you prefer to exhibit indoors, choose "No Outdoors Expo space required" here and move on to the next question to select your Indoors Expo space.
Indoors Expo space *
Select your Indoors Expo space here. If you prefer to exhibit outdoors, choose "No Indoors Expo space required" here and ensure you have selected your Outdoors Expo space above.
Booth: Electricity Supply *
Do you need an electricity supply to your booth? Cost: €30
Booth: Chair Rental
Please indicate the number of chairs you would like to rent. Cost: €4 per chair.
Clear selection
Booth: Table Rental
Please indicate the number of tables you would like to rent. Cost: €4 per table.
Clear selection
Co-Exhibitors
This year, we are making it possible to share your exhibiting costs with ONE other co-exhibitor. Bringing another organisation along with you? There are NO extra co-exhibitor fees! However, your co-exhibitor must be registered here with us. How you share booth space and costs is up to you and your co-exhibitor. Please note that in order to confirm your registration at ICBF 2020, we require payment in full from one party. Do you want to co-exhibit with more than one other organisation? To keep things clear and fair we're limiting co-exhibitors to ONE per Expo stand, so extra Exhibitors will need to apply separately for their own Expo space. If there's another Exhibitor you want your Expo space to be close to, let us know and we'll accommodate requests as far as possible.
Please indicate the name of the organisation you will co-exhibit with here
If you decide later on to co-exhibit - you must let us know in advance of ICBF 2020. We need to know who's coming!
👉 Section 4:  Media and publicity packages
Basic ICBF Media Package
We work hard to promote the ICBF and to make it a success. To support these activities, an obligatory 'Basic' ICBF Media Package payment of €149 is due from every Exhibitor and Co-Exhibitor at ICBF 2020. This contributes to the overall promotion of the festival in the form of:
⫸ Posters
⫸ PR
⫸ Your logo and profile in the website index of exhibitors
⫸ Media partnerships, for example in print and on radio
⫸ Online advertising
⫸ Social media activities

Adding a Co-Exhibitor later? We'll send a separate invoice for their Basic ICBF Media Package payment.
ICBF Sponsorship
This year at ICBF we are offering several opportunities for you to raise the profile of your organisation. Please tick those you would like to take up below. For custom sponsorship opportunities (we're open to hearing your ideas!), select "Other", and we will contact you to discuss your requirements.
Social Media
Having built a solid social media presence on Twitter, Facebook, Instagram and LinkedIn last year, we intend we to use it to your benefit! That means connecting and interacting with your organisation on social media. To help us do this, please fill in the details of your online presence in the boxes below.
Twitter:
Please enter the URL or @handle of your Organisation's Twitter page
Facebook:
Please enter the URL or @handle of your Organisation's Facebook page
Instagram
Please enter the URL or @handle of your Organisation's Instagram page
LinkedIn
Please enter the URL of your Organisation's LinkedIn page
👉 Confirmation
Based on the requirements you've told us about in this form, we will send an invoice to you (or if anything is unclear, get in touch with you first). Once payment has been made in full, we will write to you confirming your place at ICBF 2020. All prices on this form exclude VAT (BTW).
Requirements
Do you have any other needs or requirements? Perhaps something we've missed in this form? Let us know below and we'll do our best to address it.
Feedback
Do you have comments or feedback about this form, or the ICBF in general? Let us know below.
I understand that my ICBF 2020 registration is finalised only upon payment of the invoice. *
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