AE Fashion Show: Volunteer Application

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CASTING DATE: February 16th, 6:00- 8:00PM
REHEARSAL DATE: March 2nd, 6:00-10:00PM
SHOW DATE: March 7th, 3PM- 12AM

Active Entertainment is accepting applications for Volunteers interested in participating in an underwater themed lingerie show. We are reviewing Event Staff for Marketing, Promotions, Production, Sales and Technical Support. Event Staff will operate as independent contractors for the duration of their Agreement as detailed in the "General Terms of Agreement" in Section 2.

GENERAL REQUIREMENTS:
- No experience required for Volunteers. (Feel free to ask about internship programs.)
- Must be 21 or older for Day of Event roles.
- Must be proficient with email communications. (Expected response time of 48 hours max per email.)
- Must have submitted an Agreement to the Active Entertainment Code of Conduct: https://www.activatethearts.com/safe-space

MEETING REQUIREMENTS: (For management-level staff only.)
- 2 Meetings / Month for Marketing Staff
- 2 Meetings / Month for Production Staff
- 1 Meeting / Month for Operations Staff

Meeting dates are to be determined and usually occur in the downtown Seattle area between 6 and 9 PM week nights and in the afternoon on weekends. Digital attendance will be available on a case-by-case basis. Management-level staff are expected to be capable of maintaining frequent and ongoing online communications throughout the duration of their involvement with the event.

IDEAL CANDIDATES:
Active Entertainment (AE) is accepting applications from enthusiastic self-starters with a strong sense of personal initiative and commitment to their role as an Event Staff. Candidates should have a genuine and objective passion for Fashion & Entertainment with an underlying focus on community development. Our resident Staff Team is happy to train new Volunteers with a 3-event verification period to become compensated staff to support long-term development of best practices. If accepted, Volunteers & Staff will be expected to maintain ongoing and frequent communications with the Staff Team, attend meetings and execute Action Items on a weekly timeline. Candidates should be action-oriented, attentive to detail, thrive in fast-paced environments, and be proficient with trouble-shooting. For more involved roles, Candidates will need to have a comprehensive understanding of Policies & Procedures (P&P) and a devoted attention to ensuring overlapping P&P's maintain continuity.

CONFIRMATION PROCESS:
Step 1) Submit Volunteer Application Form & General Terms of Agreement
Step 2) Work with an AE Staff Person to confirm your Roles and Responsibilities
Step 3) Sign a completed Independent Contractors Agreement
Step 4) Begin Onboarding with the AE Staff Team

Untitled Title

Legal Name (First, Last) *

Email Address *

Phone Number *

Link to Facebook Page *

Instagram Handle

Link to references (LinkedIn / resume link / etc.) *

What are you areas of interest? (Select all that apply.) *

Creative (Support the creative direction of the event through decor and hospitality services.)

Operations (Support the management, oversight and execution of critical Production, Marketing, Sales or Executive Operations.)

Marketing (Facebook, Instagram, S.E.O., Visual Communications, Press & Media Distribution, Promotions, Flier Distribution, etc.)

Human Resources (Assist in enforcing AE's Safe Space Policies & ensuring support to both Staff & Talent.)

Pre-Production (Writing Policy & Procedure, developing Communication Templates, Trouble Shooting, Sourcing Production Resources & other tasks leading up to Production.)

Production - Management Staff (Develops, approves and executes Policies & Procedures)

Production - Event Staff (Day of Casting, Day of Rehearsal and Day of Show Execution.)

Brand Ambassador (Elevating & distributing AE branding and outreach.)

Other:

Required

What type of time commitments can you make? *

Up to 5 hours per week

Up to 10 hours per week

Up to 20 hours per week

Day of Show only

Day of Casting / Rehearsal / Show (Available for all 3.)

Other:

Do you have any communication or availability restrictions you'd like us to know about?

Why are you interested in working with Active Entertainment? *

What level of Management do you hope to obtain by working with Active Entertainment? *

Managing / Subscribing Partner (Top-Level Staff responsible for all mission-critical operations.)

Resident Staff (Resident Staff are year-round AE Staff who support ongoing operations and functions at the direction of Subscribers and/or Managing Partners.)

Independent Contractors (Service-specific Staff who support the execution of individual projects / events.)

Volunteer Support (Support events and single projects by showing up on site and providing support where needed to the Resident AE Staff Team.)

Other:

Tell us a bit about your qualifications. *

What role(s) are you interested in performing? *

Creative Director (10 hrs/wk for 10 weeks- Responsible for approving and finalizing all assets of creative direction including Venue Decorations, Branding Requirements, Style Guides and Production Requirements.)

Sales Director (15 hrs/wk for 8 weeks- Responsible for overseeing & executing Sponsor Acquisitions.)

Sales Person (As available- assists the Sales Director in acquiring Sponsors.)

Marketing Director (15 hrs/wk for 8 weeks- Responsible for overseeing & executing all Marketing Functions.)

Marketing Staff (5 hrs/wk for 6 weeks- Assists the Marketing Director in executing basic Marketing functions.)

Promotional Manager (10 hrs/wk for 6 weeks- Responsible for overseeing & executing Promotional Campaigns.)

Promoter (As available- Assists the Promotional Manager in executing promotional campaigns.)

Social Media Manager (Works with the Creative Director & Marketing Director to manage AE Social Media Accounts for the duration of the event.)

Content Manager (Assignment based- Assists the Marketing & Promotional Teams manage written content, photo processing, videos and other content used to Promote & Market the event.)

Hair and Makeup Director (Responsible for establishing Hair and Makeup Policies & Procedures, working with the Creative Director to confirm Hair / Makeup Looks, and acquiring / managing the Hair/Makeup Team.)

Backstage Manager (Responsible for developing & executing all Backstage Operations during Pre-Production, Casting, Rehearsal, Day of Show and Post-Production.)

Runway Director (Responsible for curating and executing choreography in alignment with the creative direction of both the event and the featured designers throughout the Pre-Production, Casting, Rehearsal and Show.)

Designer Coordinator (Responsible for establishing Designer Policy & Procedure, vetting, recruiting and confirming Designers, facilitating Designer Communications upon completion and managing all Designer related operations through all stages of Pre-Production, Casting< Rehearsal, Day of Show and Post-Production.)

Model Coach (Assists the Runway Director in creating and executing Model Choreography and basic Posing / Walking training.)

Security (Assists in ensuring the safety of Guests & Staff.)

Ticketing & Admissions (Responsible for running Ticketing, Admissions & Coat Check.)

Decorations Team (Assists the Creative Director & Set Designer in creating & executing the decorations plan for the event.)

Greeter (Must be a fashionably presented, people-person capable of making friends with a broad spectrum of demographics, to be a personable face welcoming guests to the event.)

Brand Ambassador (Assists with advocating the brand of Active Entertainment through various platforms of brand management.)

Required

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