Quilted Joy Administrative Assistant- Part Time
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Description
Are you looking for a part time position where you can have a direct impact into a diverse small business? And, are you looking to work in an environment where you aren’t a cog in a wheel but are, instead, given the opportunity to flex your skills.

Maybe you’ve thought about starting your own business and want to learn more about all the facets of running a business?
How about a job where you can pet pretty fabric and thread? Maybe you need a position where you can work while the kids are at school but be there to get them off the bus? A position where you will be surrounded by a fun, talented team and beautiful quilted works of art? And, a job where you can grow into bigger roles as you see fit? Then maybe you should come work with us!

Who are we? We're Quilted Joy, a unique national quilt shop in Louisville, Ky focused on the joy found in machine quilting. We are also a national marketing firm for sewing brands, a video production studio and a quilting pattern design powerhouse.
We are looking for someone who loves a well organized workplace, can engage in conversations, ask questions and listen for understanding. You adore a well oiled to-do list and get a special thrill checking things off. You see what needs to be done and you do it. You are someone who can be given the outline of a task to complete and doesn’t need (or enjoy) someone dictating how to get to the end goal.

If you write well, communicate well, honor deadlines and are looking for a diverse job where you will dabble in ecommerce, brick & mortar retail, and creative agency work all while making a direct impact in the lives of others, keep reading…

Requirements
Your day to day tasks would involve supporting our CEO as she grows the business. You’ll work side by side with her as you support our team goals while setting up others for success. Expect everyday to be different. This position will not have face to face contact with the general public as a general rule but you will be chatting with customers as you represent our brand. Are you looking to learn more about how to run a small business? This is the position for you.

You’ll update our CRM system to reflect our customer’s journey through our sales funnel and post purchase activity flow. Some tasks will involve monitoring customer needs and concerns so they can be addressed quickly and by the correct team member.

You will use a variety of digital tools to support our CEO’s projects, appearances, classes, and initiatives. Some of those tools include Asana, Powerpoint, Wordpress, and, of course, Word and Excel.

You will manage your own time and task list so it is important that you are willing to seek out answers to things you don’t know and efficiently juggle multiple deadlines as assigned.

Initially you will be working in our corporate offices for training but could transition to working from home a few days a week if desired. The ability to self direct is critical.

Oh, and just wait until you meet our team and our stitching community. They are the kindest, nicest, group of quilters you'll ever meet!
The Role
Be an active participate in our nurturing, supportive corporate culture.

Oversee the upkeep of our CRM system as we follow our leads and new customers throughout their customer journey

Meeting coordination, Calendar Management, and Travel Coordination for CEO

Coordinates Pre-Hire process

Preparing invoices and files contracts

Create, edit and proofreads a variety of materials (e.g. correspondence, invoices, contracts, meeting agendas, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.

Effectively write, respond and correspond with high level external contacts essential to the growth of our company.

Maintain HR records and filing system while maintaining discretion

Moderate bookkeeping tasks as assigned

Assist with the onboarding of new team members to create an awesome new team member experience by efficiently completing new hire paperwork and setting up needed trainings

Answering phones occasionally to support our team if needed.

Responsible for ordering, stocking and distributing office supplies

Perform duties with high accuracy and high productivity
Email *
Phone number *
Address *
This is a part time position and after your initial training you could work from home a couple of days a week. *
Work Experience. Where have you worked and in what roles? (You could alternatively email your resume) *
What makes you a good fit for this role? *
What are your strongest interpersonal skills? Share an anecdote that highlights some or all of these. *
Have you ever been convicted of a felony? *
Required
Are you a US citizen or otherwise authorized to work in the U.S. on an unrestricted basis? (You may be required to provide documentation.) *
Do you have a resume you could send? We'd love to learn more about you! And thank you for applying!
Email your resume with the subject line "Let's Grow The Quilted Joy Community". Send it to support@quiltedjoy.com
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