2025 Early Ohio on the Portage -  VENDOR REGISTRATION

EARLY OHIO ON THE PORTAGE 2025

Regulations & Conditions

GENERAL INFORMATION

  • All participants must be pre-registered to attend. Walk-ins will be turned away.
  • Restroom facilities will be strategically located porto-johns on grounds with hand-washing sinks. Modern restrooms available in the Wood County Museum during museum hours (10:00pm -4:00pm).
  • Potable water is available on-site at two outdoor pumps. Please see map for locations.
  • The Site for Early Ohio event is the grounds of the Wood County Museum in Bowling Green, Ohio.
  • The Museum was the old County Infirmary Building with accompanying out-buildings and is now a museum, cemetery, and county park. Please be respectful of the space.
  • The Maumee Valley Heritage Corridor, the Wood County Historical Society, and/or the Wood County Museum are not liable for damages to person, property, or theft. The Wood County Historical Society, Maumee Valley Heritage Corridor, and Wood County Museum will be held harmless for all losses resulting from my acts or omissions or those of my minor children.
  • Re-enactor check-in opens at 12:00 noon on Thursday. No one is permitted to begin set-up prior to this time, except historical sutlers.

PUBLIC HOURS FOR EVENT:

FRIDAY 9:00AM – 4:00PM School Day

SATURDAY 10:00AM – 4:00PM & Brandeberry BALL 6:00PM-8:00PM

SUNDAY 10:00AM-4:00PM.

COMFORT/HOSPITALITY INFORMATION:

1.) Restroom facilities will be strategically located porto-johns on grounds. Modern restrooms available in the Wood County Museum (hours are 12:00-4:00).

2.) First Aid station, Registration, as well as Coffee & Breakfast are at MVHC Check-in/ Registration Table.

3.) ICE: Pick up a bag of ice at the MVHC Check-in/Registration Table.

TENT/ CAMPSITE INFORMATION:

Campsite Setup Times:

Thursday: 12noon - 6pm.

Friday: Before 8:30am OR 4pm – 7pm.

Saturday: Before 8:30am.

Campsite Teardown: after 5 pm on any event day, and you are welcome to camp through the weekend, with tear down on Monday morning.

1.) Bring your own tables, chairs, etc. for your station/campsite.

2.) There are no fees for set-up or admission. A $20 donation per camp is suggested.

3.) Reenactors: Please try to ensure that everything visible to the public be period appropriate during official event hours. First person portrayals are not required.

4.) Organization display tables & authors, vendors of historic books: period attire & display encouraged, not mandated.

Pet Policy:

Camps/Booths are small at our site, so we do not allow any pets larger than 25lbs. All pets at the event must be leashed to your person or your booth/campsite AT ALL TIMES. Do not leave your pet unattended. Please Note: there will be cannon fire all weekend. Some pets scare or spook at these noises. If your pet causes issues, it will be banned and removed from the event. Official ADA-certified service animals are exempt from this and welcome on event grounds; we may request to see the license.

Water Source:

Potable water is available east of the Oil Rig Boiler behind small building, and near the Red Pole Barn. Please bring your own bucket.

Campfires:

An emergency bucket of water by campsite is mandatory. It is recommended that all campsites have

one 2A-10B:C dry chemical fire extinguisher as well.

Place campfires in a dugout area. Replace sod to original look. Additional firewood will be available on the east side of the Log Cabin.

1.) Use trash barrels on event grounds. Keep the area litter free. All event participants are responsible for cleanup of their own areas/campsites.

2.) No alcohol permitted. The grounds are part of the Wood County Parks District.

Artillery & Muskets/Guns:

Cannon & musket demonstrators: Firings are under the guidance of MVHC and WCM and follow a predetermined schedule. Event organizers will determine amount for reimbursement for black powder prior to event date. You must pick up residue paper, foil, etc.

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PARTICIPANT REGISTRATION

Regulations & Conditions May 2, 3, & 4th 2025

By registering, you agree to the Regulations and Conditions:

1.) Each participant must fill out their own registration COMPLETELY, acknowledging that they agree to the regulations and conditions.

2.) DEADLINE FOR REGISTRATION: APRIL 11, 2025. First come, first served.

3.) By registering, you agree to be photographed by event goers/visitors and news media. Photos and video may be used for promotional or educational purposes.

4.) Upon Event Check-In, Participant will receive a Parking Pass to be displayed in their vehicle.

5.) Failure to comply with regulations and conditions is grounds for expulsion from event.

6.) A suggested donation of $20/per camp is encouraged.

7.) I agree by signing this form that Wood County Historical Society, Maumee Valley Heritage Corridor, and Wood County Museum are not liable for any loss, damage, or injury to me or my property during the Early Ohio On The Portage event. I will abide by all rules & regulations of Early Ohio On The Portage. I will also hold harmless the Wood County Historical Society, Maumee Valley Heritage Corridor, and Wood County Museum for all losses resulting from my acts or omissions or those of my minor children.

Name & Date:

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Name *
Address *
City *
State *
Zip *
Phone Number *
Email *

CAMPING OVERNIGHT on Event Grounds

(CHECK WHICH NIGHTS)

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Required

ATTENDING / DEMONSTRATING

(CHECK WHICH EVENT DAYS)

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Required

ARE YOU A MODERN VENDOR/ARTISAN/ INFO BOOTH, OR A HISTORIC SUTLER? Check which one:

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IF INFO BOOTH, WHAT ORGANIZATION ARE YOU WITH?

(If this does not apply, type in N/A)

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MODERN VENDOR / ARTISAN / INFORMATION BOOTH

*** Friday May 2nd is a School Field Trip Day. If you are participating this day, please move-in Thursday

12-6pm OR Friday before 8:30am. All vehicles must be off the event grounds by 8:30am Friday Morning.

***

***NOTE*** Modern Vendors / Artisans / Info Booths will be housed in the HOG BARN during the event. Please bring your own tables & chairs. Do not bring a popup tent. The HOG BARN will be locked overnight except in the event of a severe weather emergency. Booths can be left set-up overnight if you wish.


FOR MODERN VENDOR / ARTISAN / INFO TABLE, PLEASE DESCRIBE:

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HISTORIC TENT/CAMPSITE/ SUTLER BOOTH INFORMATION.

PLEASE CHECK OFF THE TIME PERIOD YOU ARE REPRESENTING:

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PLEASE DESCRIBE YOUR HISTORIC ITEMS FOR SALE:

(If this does not apply, type in N/A)

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HISTORIC TENT/CAMPSITE/ SUTLER BOOTH INFORMATION

DESCRIBE YOUR HISTORIC SUTLER BOOTH: Please include ropes in the tent dimensions. Note any flies with their associated tents and include them in the overall dimensions. If a fly is free-standing, you may list it separately. List Area needed, in feet, including stake / ropes, for tents, fly’s, and demonstration area:

CAMPSITE SETUP TIMES:

Thursday: 12 noon - 6pm.

Friday: Before 8:30am OR 4pm – 7pm.

Saturday: Before 8:30am.

Please include ropes in the tent dimensions. Note any flies with their associated tents and include them in the overall dimensions. If a fly is free-standing, you may list it separately.

List Area needed, in feet, including stake / ropes, for tents, fly’s, and demonstration area:

(If this does not apply, type in N/A)

 *

HISTORIC TENT/CAMPSITE/ SUTLER BOOTH INFORMATION

QUANTITY OF TENTS:

(If this does not apply, type in N/A)

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HISTORIC TENT/CAMPSITE/ SUTLER BOOTH INFORMATION

NUMBER OF PEOPLE IN YOUR CAMP

(If this does not apply, type in N/A)

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HISTORIC TENT/CAMPSITE/ SUTLER BOOTH INFORMATION

TENT DESCRIPTION (example: 1 Fly- 10’x10’):

Front Width & Depth

(If this does not apply, type in N/A)

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HISTORIC TENT/CAMPSITE/ SUTLER BOOTH INFORMATION

WILL YOU HAVE A CAMP FIRE ?

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Required

HISTORIC TENT/CAMPSITE/ SUTLER BOOTH INFORMATION

CAMPSITE NEEDS

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Required

HISTORIC TENT/CAMPSITE/ SUTLER BOOTH INFORMATION

NAMES OF OTHERS IN YOUR GROUP

PLEASE LIST CAMPERS UNDER THE AGE OF 18 & THEIR AGE.

(If this does not apply, type in N/A)

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A copy of your responses will be emailed to the address you provided.
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