Request Authorization for Traveling Accompaniments
According to Penn State International Travel Policy TR01 “International Travel Requirements” (https://policy.psu.edu/policies/tr01#L): Penn State employees leading academically-related international travel with a group of students are expected to devote their attention to the oversight of the students when involved in course activities, non-academic activities which they arrange and/or participate, and while traveling....Spouses/domestic partners (except for a faculty/staff spouse/partner who is co-teaching the program’s academic content) and children of faculty and staff engaged in such a program may be permitted to accompany such travel with prior authorization as part of the program application process, to be granted by the Vice Provost for Global Programs, after consultation with the Risk Management Office and the program’s College Dean or Campus Chancellor. Requests should be submitted at least 3 months prior to program departure and should contact EAcustomized@psu.edu for additional information.

In order to request authorization for your family member/guest(s) to accompany you during your program leader duties, please complete this Request for Authorization of Traveling Accompaniments form. Your request will be reviewed by Penn State Global, with consultation with Risk Management and your academic leadership, if appropriate.
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Email *
1. What is your name? *
2. What is your Penn State email address? *
3. What is the program name? *
4. Is this an embedded course? *
5. What is/are your program destination(s)? *
6. What is/are your program date(s)? *
7. What is your Academic Department or Campus? *
8. What is the anticipated number of students? *
9. What is the anticipated number of Penn State employees leading the group? *
10. What is/are the name(s) of the requested family member/guest(s)? *
11. What is/are the relationship(s) of the family member/guest(s) to you? *
12. If any of the requested family member/guest(s) are minor children, please list name(s) and age(s): *
If not applicable, please write "N/A"
13. If any of the requested family member/guest(s)  are minor children, please describe the daily childcare plan: *
If not applicable, please write "N/A"
14. Why is/are the family member/guest(s)  traveling to the site with the Penn State group? *
15. Will the family member/guest(s) participate in program activities? If yes, please describe what type of activities. *
If not applicable, please write "N/A"
16. Will the family member/guest(s)  reside in housing arrange by Penn State? If yes, please describe. *
If not applicable, please write "N/A"
17. Will the family member/guest(s) use transportation arranged by Penn State? If yes, please describe. *
If not applicable, please write "N/A"
18. What arrangements have been made to accommodate any emergency situation regarding the family member/guest(s)? *
19. In what ways have you considered the risks involved in having the family member/guest(s) accompany you on the program and what measures will you take to mitigate risk? *
20. If circumstances warrant a quarantine that would require you, as a program leader, to isolate from any guests or members of your family, how would you arrange suitable housing to achieve this? *
21. If quarantine or other mitigation strategies that impact your family member/guest(s) have a cost associated with them, do you agree to cover those costs from your personal expenses? *
22. Penn State University-affiliated travel recommends all participants understand and acknowledge their personal risk as it relates to COVID-19 and infections diseases prior to travel. Penn State strongly recommends that all University-affiliated travelers be up to date with COVID-19 vaccinations and vaccinations for other infectious diseases, per the Centers for Disease Control travelers' health guidance. Please indicate one of the following options.
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23. Any additional comments? *
A copy of your responses will be emailed to the address you provided.
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