Students' Union Room/Library Square Booking Form
Please fill out the form below to book a room in the Students' Union Hub or BLSA.

Policy:
1. 5 working days’ notice for all Students' Union/Library Square room bookings (working days are Monday-Friday, 9am-5pm and do not include weekends).
2.     Any bookings with an external speaker require a minimum of 10 working days' notice (working days are Monday-Friday, 9am-5pm and do not include weekends).
3. Only affiliated student groups, elected student officers or registered Students' Union staff can book
        Students' Union rooms.
4. A booking can be made for a maximum 2 hours per fortnight in Students' Union rooms. Additional bookings  
      and/or block or reoccurring bookings may be requested and will be accommodated wherever possible but
        cannot be guaranteed. Requests for additional bookings block bookings can be requested for exceptional
        circumstances but will need to be authorised by the relevant staff team.
5. Bookings outside normal working hours will incur a cost. This will generally cover staffing costs.
Hub and Library Square hours: 9am-9pm (Hub last entry 8:45pm)
6. No bookings on a bank holiday.
7.    All activities will require a risk assessment, signed off by a relevant staff member, before the event can take place.
8. Students requesting rooms read the Room Usage Protocol and Room Usage Warning: https://www.qmsu.org/clubs-socs/committeeshub/activities/ 

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What is your societies name? *
What is your role? *
What is your name *
What is your student ID number? *
What is your email address? *
Proposed venue *
ME = Mile End Campus WC = Whitechapel Campus

*Please note that the recovery room is only bookable between 5pm-10pm and any booking in the recovery room will need to allow students to use the microwaves in the space throughout their booking, if for any reason your event requires exclusive use of the space, please let reception know and we will look at these requests on a case by case basis.
Date  *
MM
/
DD
/
YYYY
Alternative Date
This is just incase your proposed date is not available
MM
/
DD
/
YYYY
Start time *
This should include the time you need to set-up.
Time
:
End time *
No bookings after 8:45pm. This should include the time it will take you to clear up.
Time
:
Event Name *
Description of Event *
Please provide further details about the nature of your event.
How many of the following are expected to attend? *
Please note that if you are expecting general members of the public to attend you will be required to fill in further documentation for your event
0-5
5-10
10-20
20-30
30-40
40+
Student Group members
QM Students (not members of Student Group)
University of London members
Members of the public (outside of QM)
Other, please specify
If other please specify
Does your event or activity involve any of the following?
Please select all relevant options.
If you answered yes to any of the above questions, please give further details here.
Does your event have an external speaker? *
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