Outdoor Booth Rentals

THIS OUTDOOR BOOTH RENTAL CONTRACT MADE  BETWEEN THE NAMED BELOW (hereinafter “Renter”) AND THE Columbus County Agricultural Fair, Inc. (hereinafter “Fair”). THE RENTER AGREES TO PAY ______________ AS DOWN PAYMENT, AND THE FAIR AGREES TO ALLOW RENTER TO OCCUPY ONE OUTSIDE FAIR BOOTH DURING THE CURRENT YEAR’S COUNTY FAIR, LOCATED AT THE DISCRETION OF THE FAIR. RENTER AGREES TO FULLY COMPLY WITH ALL THE RULES AND REGULATIONS REFERRED TO IN THE BOOTH RULES (enclosed). UPON ANY DISPUTE ARISING AS TO LOCATION, USE, RULE VIOLATION, OR THE FAIR’S BEST INTEREST, AS DETERMINED BY THE SOLE DISCRETION BY THE FAIR, FAIR RESERVES THE RIGHT TO REVOKE BOOTH RENTAL UPON FULL REFUND OF RENTAL FEE, WITHOUT LIABILITY FOR ANY FURTHER DAMAGES. FOR THESE MUTUAL CONSIDERATIONS, THE RENTER AGREES TO PAY THE FAIR ______________ PER SPACE AND BALANCE ______________ BEFORE SETTING UP BOOTH (s). OUTSIDE BOOTHS ARE $25.00 PER FOOT TO INCLUDE THE LENGTH OF THE TRAILER AND TONGUE. YOU MUST SEND A PHOTO OF THE BOOTH WITH YOUR APPLICATION.

  1. SUBMIT COMPLETED & SIGNED FORM: 
  2. SUBMIT PAYMENT TO: Columbus County Agricultural Fair, Inc. C/O: Ann Ferguson 703 E. Second Ave, Chadbourn, NC 28431
>  MAKE CHECKS PAYABLE TO:  COLUMBUS COUNTY AGRICULTURAL FAIR, INC. 


PLEASE COMPLETE THE FOLLOWING INFORMATION IN ITS INTERIORITY BEFORE SUBMITTING!
Email *
RENTER'S NAME: ( FIRST & LAST ) *
PHONE NUMBER: ( INCLUDE AREA CODE ) *
EMAIL: *
ADDRESS: *
CITY, STATE, ZIP CODE: *
NAME & PURPOSE OF BOOTH: (  DESCRIBE IN DETAIL ) *

If Renter is selling an item (s) please list item (s):

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Size of booth space needed: ( PLEASE specify in FEET )

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Type of electrical outlet to be used:

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Will access to water be needed?:

CHECK THE CORRESPONDING BOX BELOW.

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Required

If Renter is selling food, he and or she must secure a food permit from the Columbus County Department of Health ( 910 640 - 6615 ) and submit proof prior to setting up.

CHECK THE CORRESPONDING BOX BELOW FOR HOW YOU WILL SUBMIT PERMIT PROOF.

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Required
THE RENTER AGREES TO PAY ______________ AS DOWN PAYMENT:  ( PLEASE LIST DOLLAR AMOUNT )

NOTE: OUTSIDE BOOTHS ARE $25.00 PER FOOT TO INCLUDE THE LENGTH OF THE TRAILER AND TONGUE. YOU MUST SEND A PHOTO OF THE BOOTH WITH YOUR APPLICATION.
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THE RENTER AGREES TO PAY THE FAIR 
(A) ______________ PER SPACE AND
(B) BALANCE ______________ BEFORE SETTING UP BOOTH (s):  ( PLEASE LIST DOLLAR AMOUNT )

NOTE: OUTSIDE BOOTHS ARE $25.00 PER FOOT TO INCLUDE THE LENGTH OF THE TRAILER AND TONGUE. YOU MUST SEND A PHOTO OF THE BOOTH WITH YOUR APPLICATION.
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 BOOTH RENTAL RULES: 

1)  All booths must be set up by 5:00 pm MONDAY, OCTOBER ____, 20____. It will be the exhibitor’s responsibility to have someone in the booth prior to the gates opening and until the Fair closes each night. THE BOOTH SHOULD ALSO BE MANNED DURING SENIOR CITIZENS DAY (open at 1:00 pm.) ALL BOOTHS MUST REMAIN IN PLACE UNTIL MONDAY OCTOBER ____, 20___ AT 9:00 AM. NO EXCEPTIONS!! Booths will be judged Tuesday, October ____ 20____.

2) NO AUTOMOBILES OR OTHER VEHICLES WILL BE ALLOWED TO SERVICE A BOOTH, EATING STANDS, SHOWS OR CONCESSIONS AFTER 2:00 PM ON TUESDAY, WEDNESDAY, THURSDAY AND FRIDAY AND AFTER 11:00 AM ON SATURDAY AND SUNDAY. NO EXHIBITOR OR WORKERS VEHICLE WILL BE ALLOWED INSIDE THE FAIRGROUNDS AFTER THE GATES OPEN TO THE PUBLIC. ANY VEHICLE WITHIN THE FAIR GROUNDS AFTER THE OPENING OF THE GATES TO THE PUBLIC WILL BE TOWED AT THE OWNER’S EXPENSE.

3) The Fair will assume no responsibility for fire, theft, or damage to a vehicle during the time of the Fair.

4) All persons are requested to stay out of designated danger areas, as the Fair will not be responsible for any accidents in these areas. Any person or persons shall not obstruct any passage of roadway on the fairgrounds with an automobile or other vehicle. Should this occur, they will forthwith remove the vehicle or be subject to the penalty of a misdemeanor and expulsion from the grounds or have the vehicle towed at the owner’s expense.

5) No person will be allowed to distribute any advertising or handbills on the Fairgrounds or in any building or passageway except advertising which may be handed out from a rental space occupied by his or her exhibit, all subject to the approval of the Fair Manager. This also includes the peddling, hawking, selling or distributing of materials, which will not be allowed except from a rented space assigned by the Fair Manager. No person will be allowed to have in a booth or distribute from the booth any and all articles that are obnoxious or repulsive in character. Should this occur, the person(s) will be forbidden entry or if already entered, without it being known, shall be removed at once.

6) No person will be allowed or permitted to remain on the grounds overnight except those persons granted permission by the management. No person will be allowed to drive stakes, set up tents or dig holes into the ground of this Fair without permission from the Fair Manager. Exhibitors will furnish all materials, tools and equipment for setting up their booth, except for a 110 volt electrical outlet which will be provided by the Fair.

7) No cooking of any kind will be allowed in any inside booth. All electrical outlets are provided for lighting, audio-visual equipment or cold storage. Only handmade candy, cold sandwiches, or nuts may be sold.

8)  Any changes in the rules, which right the Fair Committee reserves, will be posted in the Fair Office and will supersede all earlier rules.

9) Checks for commercial booths and a signed contract must be received before the exhibitor will be allowed to set up his or her booth. The location of the Exhibitor booth will be at the discretion of the Fair Board.

10) The Fair will take responsible precaution to prevent the theft of articles in their rented booth, but should theft, damage to articles or equipment happen due to wind, rain or power failure or other causes, The Columbus County Agriculture Fair assumes no responsibility.

11) Exhibitor passes will be issued during the setup of the exhibit by the Fair Board. Only one pass per booth will be issued to school or educational booths. Two passes will be issued for each rented or sponsored booth. Additional passes, good for the week, may be purchased at the Fair Office prior to opening of the gates on the first night of the Fair.

12)  All vendors are responsible for charging N.C. Sales tax on all items sold at the fair, regardless of non-profit status.

 ELECTRONIC SIGNATURE: 

BY ELECTRONICALLY SIGNING BELOW,  YOU ACKNOWLEDGE YOU HAVE READ, UNDERSTAND, & AGREE TO THE BOOTH RULES & THE TERMS OF THIS FORM / CONTRACT.
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A copy of your responses will be emailed to the address you provided.
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