Vendor Policy Agreement & Terms

1. Application Process: Please read all terms and conditions. A confirmation email will be sent upon completion of this form. While you have been approved to apply for this event, the event coordinators reserve the right to make final decisions on your privilege to participate in this event. This includes any last minute changes to your final booth or shack space at the event manager or organizer's discretion.
2. Vendor Terms of Service:
   Please fill out this form completely and truthfully, and submit required fee payment upon form completion, either by online payment or by making arrangements with the Chamber of Commerce.  Vendor fees must be paid in full 30 days prior to the event, no exceptions. All vendors must hold appropriate insurance, licenses, and permits.
3. Vendor Fees:
   Food Vendors:
   - 10’x10’ booth space - $200,  10’x10’ corner booth - $250
   - Food Truck space - $200
   - Food Shack $115 (electricity included)
   Art/Craft Vendors:
   - 10’x10’ booth space - $150, 10’x10’ corner booth - $200
   Non-profits will receive a 50% discount on fees, and booking double spaces receives a 10% discount.
4. Required Documents:
   Please have updated Liability Insurance and Public Celebration Permit if applicable. Food Vendors must have Food permits and be able to provide this documentation when requested.
5. General Alcohol/Food Vendor Information:
   - Four (4) festival passes; additional passes available by request from the Chamber Manager. Request is subject to refusal at the Manager's discretion
   - Electricity is limited and must be requested in advance via this form (access will be  granted on a first-come, first-served basis); generators are allowed
   - Booth spaces do not come with lighting, so please plan accordingly
   - Alcohol Vendors: You must provide customers with small tastings of your beer/wine. Alcohol vendors can sell their own pints, merchandise, and other products. 
   - Onsite overnight security is on duty on Friday and Saturday nights.  Booth equipment and any equipment left overnight still need to be secured by the vendor. The Cloudcroft Chamber of Commerce, event organizers, nor the Village of Cloudcroft are responsible for lost or stolen items.
   - No broadcasting audio/music from booths.
   - Set-up and tear-down information, including times and location entry information, will be emailed as the event date approaches. Early set-up or tear-down is strongly prohibited and may result in a suspension or ban of your participation in future events unless approved by the Cloudcroft Chamber of Commerce or Chamber Manager.
   - Your desired space may be changed by the Chamber Manager and/or event organizer's discretion in the event of an unforeseen circumstance, and any change will be communicated as soon as possible to accommodate.
6. Refunds/Cancelations:
   No refunds once application is approved and payment received, nor on canceled vendor spaces. Written notice is requested 24 hours prior to the event for cancellation. No refunds due to weather or poor attendance.
7. Vendor Etiquette:
   All vendors will treat Chamber staff, volunteers, event patrons and participants, as well as other vendors with respect. Vendors will comply with all instructions, policies and directions given in this agreement or in verbal or written communications. Any failure to comply will result in disciplinary action including but not limited to:
   - Removal from the event
   - Suspension or ban from future events
   

Participating in Cloudcroft Chamber of Commerce events is a privilege that we want you and all vendors to enjoy, so please follow these rules and policies accordingly