REQUEST FOR PROPOSALS
IASB/IASA/IASBO JOINT ANNUAL CONFERENCE
NOVEMBER 19-21, 2021
DEADLINE: March 8, 2021
Vendor experiences with local school districts have long been a strong draw at the IASB/IASA/IASBO Joint Annual Conference. School board members, along with their administrators, from every division come to learn and benefit from the practical experiences the panel presentations provide.
A select number of Service Associate members will be chosen to make panel presentations. These 60-minute panel sessions — presented by the board members and administrators along with other school or community members or firms who were involved in the particular programs showcased — are based on actual school system experiences.
Presenters give insight and practical information on how to solve common problems. They share discoveries and innovations from programs succeeding in their school districts. They give tips on how school boards can achieve such successes in their own school districts.
The IASB Service Associate Executive Committee will evaluate all proposals received. Invitations will be issued to the Service Associate member recommended by those evaluators in the allotment provided by IASB staff.
IASB reserves a time period and meeting room and provides publicity and audiovisual equipment for each presentation. The firm agrees to follow the rules listed below and commits to presenting a panel as described by the proposal submitted. IASB has a process to determine the scheduling and placement of panels; therefore, assigned times and rooms are final. Please do not submit a proposal unless your firm is fully prepared to make that commitment and to present at IASB/IASA/IASBO Joint Annual Conference, November 19-21, 2021 in Chicago.
Proposals not selected for a panel presentation may be offered an opportunity to present at the Carousel of Panels on Saturday afternoon, November 20, 2021. The Carousel provides three 30-minute presentations on the topic, allowing attendees to obtain a wide variety of information in minimal time.
Note: IASB is planning for an in-person Joint Annual Conference in 2021 while monitoring Coronavirus/COVID-19 emergency measures and giving due consideration to our member’s health and safety.
SELECTION CRITERIA FOR PROPOSALS
The purpose of panels is to highlight success stories showcasing actual school system experiences. Presenters share insight and practical information on how to solve common problems. They share discoveries and innovations from programs succeeding in their districts. Therefore, each proposal submitted for the panel presentation will be evaluated using the following points of consideration:
• Topic is interesting and relevant to today’s school board members.
• Presentation focuses on board-level work rather than staff work.
• Creativity and innovation are demonstrated in the approach taken.
• Proposal provides specific information rather than vague generalities.
• District’s claim to “success” is supported by evidence.
• The school district’s experience can be replicated by other districts.
• Proposal is concise, clearly written, and understandable.
• Proposal presents a clear picture of the panel presentation.
RULES FOR PANEL SUBMISSION
Proposals must be fully completed and school districts agree to the following:
1. Read and agree to these proposal rules/conditions. To agree, please check the box at the end of the section.
2.
No more than one moderator and four presenter names will be published in the Joint Annual Conference program book. Consider the Open Meetings Act (OMA) in regard to the number of school board members participating in a panel presentation.
3. Presenting firms must submit any name(s) of attorney(s) who will be presenting with the firm. The attorney(s) will be included in the maximum allotment of four presenters per panel.
4.
Presenting firms agree to not promote commercial vendors or their representatives in their presentations.
5.
Presentations should be planned for 60 minutes, including at least 10 minutes for questions and answers.
6.
All proposals must use materials and language that align with State and federal anti-harassment and discrimination laws that provide the basis of your local Equal Educational Opportunities and Anti-Harassment policies.
7. By agreeing to present at the 2021 Joint Annual Conference, IASB assumes that you own the needed intellectual property rights to your presentation’s content (including written materials) and/or have obtained all needed permissions to utilize the content (including written materials) and grant permission to reprint the material from your presentation. If you do not own such rights and/or have not obtained the needed permissions, please take all necessary action prior to submitting your presentation to IASB.
8.
Presenting firms agree to submit handouts electronically by November 5, 2021 to IASB to be placed on the Joint Annual Conference website and/or app prior to the Joint Annual Conference. Firms also agree to supply sufficient printed copies of handout materials for distribution to the audience. Room capacity information will be provided by IASB staff prior to the Joint Annual Conference to assist.
9.
A firm contact person must be designated. This person must be fully knowledgeable about the program proposed and will be the contact for moderator/presenters for the panel.
10.
Firms may submit up to three proposals.
11.
Do not submit or attach supplemental materials (such as audio or video recordings) with this proposal. The proposal must stand on its own.
12.
IASB cannot provide lodging or travel expenses for panel or Carousel of Panels participants. Travel and lodging arrangements and expenses of panelists are the responsibility of the submitting school district.
13.
Each panel session chosen will receive a standard room set-up consisting of
• Head table and seating for four panelists.
• Theater-style seating.
• Audiovisual (AV) setup, including LCD projector, screen, and podium mic. Presenters must provide their own laptop computer if needed. Standard connections from laptop to hotel projectors are VGA or HDMI. If you have other outputs please bring compatible adapter(s). Additional AV must be requested on this proposal form. IASB will make the decision to add AV based upon reasonable requests, room size and availability, and estimated attendance.
15.
Deadline: Proposals MUST be submitted to IASB by 5 p.m., March 8, 2021. Questions: contact Britni Beck at
bbeck@iasb.com or (217) 528-9688, ext. 1131.
TITLE/PANEL DESCRIPTIONS
Titles and descriptions will be limited to
•
Title length: 60 OR FEWER CHARACTERS (including punctuation and spaces)
•
Panel description length: 275 OR FEWER CHARACTERS (including punctuation and spaces)
Titles and panel descriptions are subject to edits by IASB communications staff for clarity and consistency and to comply with these restrictions and IASB style guidelines.
SERVICE ASSOCIATE CATEGORIES
Proposals must fit into at least one of the topical program tracks.
• Appraisal Services
• Architects/Engineers
• Building Construction
• Computer Software, Supplies, and Services
• Consulting
• Environmental Services
• Financial Services
• Human Resource Consulting
• Insurance
• Superintendent Searches
