Using the office during Covid19
Due to risks associated with Covid19, our service is being delivered remotely. The Trustees have confirmed that we will offer a 'blended' work arrangement in the future with each team member being able to decide whether they want to work from home, or the office or a mix of both. This survey applies to any member of the team who intends to use the office space for any of their work in CAK. We understand that some people will find it easier to be in the office due to problems with internet access or distractions. However, it is important to note that the social side of working our team will be available online and not in the office as we will need to strictly limit the number of people there at any one time to limit risks of infection.

We will be rearranging the space so that it will comply with government guidance on making sure that a space is Covid secure - ie that people can maintain social distance at all times and that the risk of spreading infection is limited through the use of hygiene and other measures. These measures will include, but not be limited to, setting up workstations that will only be used by one individual, offices to be used by individuals so that they can maintain social distance, cleaning arrangements to be undertaken by everyone using the office and arrangements to limit the amount of contact with shared touch surfaces to avoid infection (eg use of the copier, kettle, taps, lights , doors).

A key feature of keeping you and colleagues safe will be frequent hand washing and also limiting the number of people in the office at any one time and also the length of time that anyone is in the office. We will organise a rota for attendance and share this with the team.

There will not always be a paid member of staff in the office and therefore the nominated individual for Health and Safety purposes will be the first person onsite in the morning. The responsiblity will be for them to know where the First Aid box is and also to call emergency services should the need arise. The systems for day to day work that will be available will be the same ones that are being used at home - ie cloud based and VOIP , not the previous telephone and computer network. In effect, you will work in exactly the same way in the office as you would at home.

This form will be completed by any member of the team who is going to use the office so that we can be confident that they have understood any risks and are prepared and able to work in a way to minimise these risks to reduce the chances of spreading infection to clients and to colleagues.

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Please confirm that you have read the above introduction and understand what is on offer if you are working in the office and the role you must play to keep it safe for colleagues. *
Required
What is your name? *
Do you agree not to use the office if you feel at all unwell? *
Do you know how to contact us if you feel unwell or are in a household that needs to self isolate due to possible infection and are therefore not able to attend *
Do you agree that your contact details can be kept for purposes of Contact Track and Trace ? (they will be kept for 21 days and only used for this purpose). *
Do you agree that you will only use the office as a alternative venue for home working - eg you will not be able to see clients or socialise with colleagues? *
We will provide hand sanitiser, as well as soap and water with paper towels and you will need to use this when you start and end your shift as well as during it if you are touching shared contact points. Do you agree to do this? *
You will need to remain socially distant (2m apart or 1m plus as per government guidelines) from any other member of the team also using the offices - do you understand and accept this? *
If you need to use the photocopier then you will need to follow the instructions on the machine to keep contamination of shared touch points to a minimum. Are you happy to use this approach? *
When you arrive, you will need to use the key safe to get out the key and after you have done this you will need to wash your hands and clean the key safe. Do you agree to do this? *
You will need to use the same room and equipment at each session. We will set up a plastic box for you with your own keyboard, mouse, stapler, hole punch, notepad, pens, postits, sellotape, envelopes, stamps etc.) Do you agree to only use your equipment and to clean it before and after use in case anyone else has touched it? *
We will use the VOIP system which will be installed on the PCs for you to use. There will be a headset for you to use and this will also be kept in your personal plastic box. Are you happy to use VOIP and the headset? *
The government guidance is that all rooms should remain well ventilated with windows and doors open. We will provide heaters in case it is cold, but you may have to wear warm clothing in addition. These heaters will be shared equipment so you should wash your hands before you switch them off and clean the switches after you switch them off at the end of your session. Are you happy to work in a room with windows and doors open and to take responsiblity for the heaters (including switching them off)? . *
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