This agreement is entered into between the Memphis Italian Festival (MIF) and the vendor named below.
Terms of Exhibition
Space: The A&C Vendor, in consideration of the payment of $260 fee, ($500 for those spaces selling food items) shall rent a 10’ x 10’ uncovered exhibition space in the Arts & Crafts area of the Memphis Italian Festival. One 20-amp circuit will be provided by MIF. THERE ARE NO GENERATORS ALLOWED IN THE ARTS & CRAFTS AREA. A&C Vendor will need to provide an outdoor extension cord, which should be at least 50 to 100 feet long.
MIF does not furnish tents however your $260 does include a tent permit that MIF will obtain on your behalf from Code Enforcement.
A&C Vendor is responsible for their booth/display area. A&C Vendor will provide their own tents, tables, chairs, etc. needed for their display. At the conclusion of the Festival, A&C Vendor shall remove all supplies, refuse and any other materials from their booth area. If A&C Vendor leave trash or a mess, you will not be permitted to return to the Festival, plus maybe charged a $250 clean up fee. A&C Vendor is encouraged to have a rain plan. No hay, mulch or other combustible materials are allowed for use. LED lights are recommended. THERE IS NO WRAPPING OF POWER CORDS AND LIGHTS AROUND TENT. THERE IS NO STAYING ON THE GROUNDS AT NIGHT AFTER CLOSING.
Spaces will be assigned with preference toward artists and artisans offering their own work for sale. Notification of acceptance of your application will begin March 18, 2024 and no later than April 30, 2024. Subject to space availability, every effort will be made to comply with your preference of location. As of May 1, 2024 we will only accept cash or money orders.
Set-up and Take-down: A&C vendor may set up their booth on Thursday, May 30, 2024, from 8:00 am until 2:00 pm. There will be absolutely no set-up before Thursday, May 30th at 8:00 am. ALL VEHICLES MUST BE OFF THE FIELD BY 2:00 PM ON THURSDAY, May 30, 2024. VEHICLES WILL NOT BE ALLOWED BACK ON THE FIELD UNTIL 11:30 PM ON SATURDAY, JUNE 1, 2024. Due to the limited width of the paved path, excessively wide vehicles may be refused access to the park in the event of rain. MIF personnel will assist with load-in in such circumstances.
Vehicles are only allowed on site from 8:00 am to 2:00 pm on Thursday, May 30, 2024, during set up and at 11:30 pm on Saturday, June 1, 2024. NO EXCEPTIONS! You may be asked to leave if these rules are not followed. It is for safety reasons.
Sale Limitations: A&C Vendor may not sell “commercially crafted or antique/flea market items” unless such items have been approved in writing by MIF. No poppers, water guns, marshmallow guns may be sold or distributed. NO items that may disrupt other sellers or that may be found offensive, we will ask you to remove these items. Please remember this is a Family Friendly Festival. MIF reserves the right to have A&C Vendor remove any objectionable items from exhibitor’s booth.
MIF Services: MIF will provide city-wide advertising for this event. MIF will provide security for the park on Thursday, Friday and Saturday. HOWEVER, MIF, HOLY ROSARY PARISH, THEIR AGENTS, EMPLOYEES AND VOLUNTEERS ARE NOT RESPONSIBLE FOR DAMAGE OR LOSS TO YOUR PERSONS, PERSONAL BELONGINGS, ARTICLES THAT YOU HAVE TO SELL, OR EQUIPMENT NECESSARY FOR YOUR PARTICIPATION.
Upon arrival, A&C vendor will receive four (4) entrance tickets, ID badges, or wristbands per booth. You will need these to gain access to the Festival grounds during operating hours. Access to the grounds will be granted at the Alrose/Mt. Moriah service entrance. Do not lose or throw away your credentials. Parking for A&C Vendors is available on side streets or free parking is available at the Hilton Corporation located at Park Avenue and Crossover Street.
