EASY Mobility Online subscriptions for Internal institutions in 2024

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Institution *

CITY *

Country *

ERASMUS Code

SCHAC

First and Last NAME of the main contact person for EASY in your institution *

Contact EMAIL address of the main contact person for EASY in your institution *

Other email addresses of colleagues in your institution who should be kept informed about EASY - if more than one, please separate with " ; "

Status of your institution *

Self-standing academy/conservatoire (music only)

Self standing academy / conservatoires offering also other artistic disciplines than music

Faculty/Academy belonging to a bigger umbrella university

If belonging to an umbrella university, to the other faculty use any of those solutions for EWP?

Dashboard

Another commercial or self-made system

Another product by Mobility Online

Clear selection

You are fillig in this form to: *

SUBSCRIBE to continue being an internal institution in EASY Mobility Online for the year 2024

SUBSCRIBE as NEW internal institution in EASY Mobility Online (I did not take part in the pilot)

CANCEL your profile as Internal Institutions in EASY Mobility Online in 2024

Please indicate: Starting and Ending Dates of your Semesters in 2024-25

Please indicate your application period (opening date and deadline) for INCOMING applications for mobilities in 2024-25

Please indicate your application period (opening date and deadline) for OUTGOING applications for mobilities in 2024-25

Please indicate if this year you are goingto use EASY Mobility Online for

Interinstitutional Agreements - connected with EWP

Learning Agreement - connected with EWP

No, we are using EASY Mobility Online for the management of applications only

We do not know yet

Please indicate with whom you are exchanging applications

With all institutions in the system (default option in the system)

Only with institutions that we are going to indicate as partners in the system

Only with institutions we have agreements with in the system, we need therefore to import the list of agreements

Clear selection

Please indicate to which FEE CATEGORY you belong based on your number of applications (please consider the total number of applications incoming + outgoing) your received during last academic year

1 to 15 - 250 euro

16 to 39 - 450 euro

40 to79 - 650 euro

80 to 199 - 800 euro

more than 200 - 880 euro

Clear selection

Please indicate if you are planning to purchase extra support hours from Mobility Online (1160 euro per 8 hours support if purchased by February 2024)

Yes

Maybe

Clear selection

Please indicate if you need Single Sign On

Yes

Clear selection

Information about VAT status of your institution

Your institution is located

in Belgium

outside Belgium but in the EU

outside the EU

Clear selection

Please choose the option that applies to your institution:

Your institution is subject to VAT (= liable to VAT = taxable for VAT) in your country: the service is exempted from VAT in Belgium and we will issue an invoice without VAT stating ‘VAT reverse-charged’. Please provide your VAT number below

Your institution is subject to VAT in your country - but exempted: you must ask for a VAT number in the country where your institution is based and pay the VAT yourself in your country. We will issue an invoice without VAT stating ‘VAT reverse-charged’. Please provide below the VAT number that has been given to you

Your institution is NOT subject to VAT in your country: we will issue an invoice with the cost of the service + the VAT % applicable in your country,

Clear selection

VAT number (if applicable)

Phisical Address and other data to be placed on the Invoice

Email address of the person who should receive the invoice (if different than the main contact)

Invoices will be dated January 2024, please write here if you need a different arrangement

Do you have any question/remark you want to communicate to the AEC office?

Important note for EASY Mobility Online users

Please note that before starting using the system, you need to work on the General Settings, Academic Year Settings, Exchange Programmes and Semester settings. You find access to those settings by clicking on the 3 lines on the top right of the system after logging in. You will need to do some test applications before using the system for real applications and let the AEC office know when you will be starting using the system for your upcoming application round (go-live). Please note that, if you experience some difficulties after reading the support material, you can always send questions to events@aec-music.eu. Help from Mobility Online is incuded in the fee up to 1h, after that, extra support packages need to be purchased via Mobility Online

Please check the boxes below to aknowledge the actions that need to be performed by the users of the system *

I am aware that before starting sending and receiving any application I need to work on the settings and set up of the system indicated above and I will make some simulations before using the system fo real applications

I will let the AEC office know when I will start using the system for real applications by sending an email to events@aec-office.eu

Required

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